Information and Paging Clerk

Shared Health-Soins Communs; Winnipeg; On-site; CAD 32,000 - 36,000; Full time

Job summary

Shared Health is seeking a reception/paging assistant at Health Sciences Centre in Winnipeg. The role involves answering phones, directing inquiries via an automated database, greeting patients, and supporting paging for emergency codes.

The incumbent will monitor paging systems, contact physicians and staff, maintain daily records, and perform related duties. 24/7 service is required, with 0.70 FTE and 7.5 daily hours in a 7-day week.

Qualifications

• Basic alpha-numeric data entry with 40 wpm and 75% pass mark.
• Excellent command of English, both written and spoken.
• Proficient in Microsoft Word, Excel and Outlook.

Responsibilities

• Answer telephones and route inquiries using the database.
• Greet and assist patients and visitors in a reception role.
• Monitor and announce paging codes and medical emergencies.
• Perform receptionist duties for Health Sciences Centre as part of paging.

Skills

40 wpm

Data entry

Medical terminology

Microsoft Office

English proficiency

Customer service

Telephone skills

Multi-tasking

Windows

Education

Grade 12 education

Communication and Customer Service certificate

Tools

Microsoft Office

Outlook

Job description

Employer: Shared Health

City: Winnipeg

Site: Health Sciences Centre

Department / Unit: HIS - Information & Paging

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date: 10/30/2026

FTE: 0.70

Anticipated Shift: Days;Weekends

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Salary: $22.567 , $23.216 , $23.885 , $24.573 , $25.284 , $26.015

Position Overview

Under the general supervision of the Manager - Admitting/Patient Registration, the incumbent is responsible for answering telephones and exercising judgment when using the automated database to access information and screen calls. Makes decisions as to the best way to route all inquiry calls including patient/general inquiries and emergency codes. Provides Health Sciences Centre (HSC) receptionist functions by greeting, directing, and assisting internal and external customers. As part of the paging duties, monitors and announces all public address codes, including medical emergency and contingency codes. Contacts physicians and Administrative Personnel via the use of the public address, internal and external paging systems; maintains daily records; and performs other related duties as assigned. Paging requires 24 hour/7 day a week patient services.

Experience

• One-year related experience (call centre, secretarial/reception, or other related experience or equivalent combination of training and experience).
• Prior experience in a health care setting preferred.

Education (Degree/Diploma/Certificate)

• Minimum Grade 12 education, Manitoba standards, required.
• Certificate in Communication and Customer Service preferred.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

• Minimum of 40 wpm, basic alpha-numeric data entry skills, and medical terminology (pass mark 75%) required.
• Computer skills required including Microsoft Office (Word, Excel and Outlook).
• Superior command of English (oral and written) and superior interpersonal communication skills required.
• Must have excellent customer service (communication) skills and good telephone skills (including diction and telephone manner).
• Ability to adapt readily to emergency situations and to work independently with minimal supervision throughout multiple shifts is required.
• Ability to work in and cope with stressful situations.
• Courteous and respectful when interacting with patients, the general public and other staff.
• Ability to communicate effectively using the overhead, internal and external paging systems.
• Frequent contact and communication with patients, visitors, the general public, outside agencies and hospital staff including health care professionals.
• Working knowledge of windows, email, word-processing and database applications required.

Physical Requirements

• Ability to work days, evenings, nights and weekends in a 24/7 work environment.
• Fast-paced position involves constant verbal communication and contact with the public and patients.
• Sitting for extended periods of time and continuous use of a computer and paging system.
• Manual dexterity required including twisting, bending and sitting for extended periods of time.
• Ability to retain knowledge throughout daily tasks and responsibilities.
• Good memory retention is an asset.
• Must be able to perform more than one function concurrently (strong ability to multi-task).
• Must be able to deal with difficult situations in a calm manner when dealing with the public.
• Demonstrated ability to work productively through frequent interruptions and variations in temperature.
• Represent the Shared Health/HSC organization in a diplomatic and professional manner to the general public, staff, volunteers and patients.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.