Information and Data Coordinator

Ontario Northland; North Bay; On-site; CAD 69,000 - 83,000; Full time

Job summary

Ontario Northland is seeking an Information and Data Coordinator to enhance data management practices. This role involves supporting cross-departmental initiatives, developing policies, and improving information practices. Candidates should have a diploma in Information Systems and relevant administrative experience. Join a dynamic team committed to efficient transportation services with a competitive salary and comprehensive benefits.

Benefits

Competitive salary

Excellent benefits package

Defined benefit pension plan

Paid vacation

Paid personal leave days

Discounted transportation services

Qualifications

• 1-2 years' experience in an administrative role, preferably in public sector.
• Strong verbal and written communication skills for diverse stakeholders.
• Ability to manage multiple projects effectively.

Responsibilities

• Support information and data management initiatives across departments.
• Provide guidance on information and data policies.
• Coordinate the development and maintenance of data inventories.

Skills

Organizational skills

Communication skills

Collaboration skills

Microsoft 365 proficiency

Adaptability to technology

Education

College diploma in Information Systems

Records and Information Management

Tools

SharePoint

Database programs

Job description

POSITION: Information and Data Coordinator
REPORTS TO: Manager, Information Management
DEPARTMENT: Legal Services & Corporate Governance
LOCATION: North Bay
REFERENCE: 800-69-26
SALARY: $69,706 - $82,004

WHO WE ARE:
Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services. We are a modern, forward-thinking organization focused on providing safe and reliable transportation services. ONTC has a rich history of over 120 years and strong connections to the communities we serve. With over 1000 skilled professionals, we work together to enhance transportation services and ensure that they are sustainable for future generations. We offer a dynamic workplace culture, along with a competitive salary, excellent benefit package, a defined benefit pension plan, paid vacation, paid personal leave days and discounted transportation on our bus and passenger rail services.

ACCOUNTABILITY STATEMENT:
The Information and Data (I&D) Coordinator plays a key supporting role in information and data management at Ontario Northland. This role is essential for advancing cross-functional information and data initiatives and supports shared work across the Information Management (IM), Information Technology Services (ITS), and Business Intelligence (BI) departments.

MAJOR DUTIES / RESPONSIBILITIES:

• Provide guidance to internal stakeholders on agency information and data policies and processes.
• Promote the adoption of compliant information and data practices across user groups.
• Coordinate the development and maintenance of an agency-wide information and data inventory (e.g., project planning, data collection and analysis, reporting, regular updating).
• Support the development, maintenance and implementation of information and data policies, processes, tools, and training and awareness activities.
• Assess training quality and feedback and implement improvement strategies.
• Develop and maintain the agency’s regulatory information and data requirements inventory.
• Coordinate information and data initiatives and project activities.
• Support project planning, coordination and communication with internal stakeholders.
• Assist project teams with information and data risk assessments.
• Compile statistical information to support monitoring and reporting progress on the agency’s information management maturity.
• Provide administrative support for the Information Management Team (IMT), including managing meeting agendas and minutes, maintaining the IM program’s intranet portal, and developing outreach materials.
• Coordinate IMT requests from across divisions and act as a central point of contact for the IMT.
• Establish and support collaboration between IM and its partner functions.

REQUIREMENTS:

• College diploma in Information Systems, Records and Information Management, Privacy Management, Archives, Library and Information Technician, or equivalent.
• 1–2 years’ experience working in an administrative capacity within an office environment, demonstrating strong organizational and communication skills.
• 1–2 years’ experience in a public sector setting, particularly in roles involving information or data management, with exposure to cross-departmental coordination or project support is preferred.
• Demonstrated proficiency with Microsoft 365 and SharePoint, with a strong motivation and ability to continuously learn and adapt to new technologies and platform features.
• Motivation and aptitude for continuously growing and enhancing skills in technology use.
• Experience with database programs.
• Excellent verbal and written communication skills to liaise effectively with various departments and external stakeholders of all technical and project management skill levels.
• Strong collaboration skills to work effectively with cross-functional teams.
• Ability to prioritize and manage multiple tasks and projects effectively.
• Ability to provide a high level of customer service to client departments, to influence others, build relationships, manage conflicts, and handle negotiations.
• Knowledge of information management principles and best practices.
• Ability to maintain strict confidentiality.
• Ability to understand and comply with legislation, directives, policies and procedures related to information management.
• Ability to travel within ONTC service territory.
• Commitment to Health and Safety.

BACKGROUND INVESTIGATION: The successful candidate will need to pass the following clearances: criminal record check, employment references and education verification.

CLOSING DATE: June 24, 2025, no later than 11:59 p.m. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Qualified individuals are invited to apply in writing with a current covering letter and resume (provided in one document), stating reference name and number. Visit our career website to apply: https://www.ontarionorthland.ca/en/careers

At Ontario Northland, we are committed to employment equity. We value the unique skills and experiences each person brings to Ontario Northland and invite all interested individuals to apply and encourage applications from Indigenous peoples, racialized persons, women, persons with disabilities, and persons who identify as 2SLGBTQIA+.

Ontario Northland will provide accommodation to ensure barrier-free employment in accordance with the Canadian Human Rights Act and the Accessibility for Ontarians with Disabilities Act. You can request accommodation at any stage of the hiring process. If you require an accommodation, please contact Human Resources.

Les offres d'emploi sont également disponibles en français. Visitez notre site Web sur les carrières ou appelez le 1-800-363-7512, poste 394 pour plus de renseignements.