Inbound Logistics Coordinator

Confidential; Bolton; On-site; CAD 55,000 - 85,000; Full time

Job summary

Confidential in Bolton, Ontario is seeking an Inbound Logistics Coordinator to manage inbound shipments, purchase orders in Business Central, and receipt verification. The role involves coordinating with suppliers, planning teams, and warehouse staff to ensure timely delivery and accurate inventory.

Applicants should have 2+ years in material planning or purchasing, with proficiency in MS Excel and ERP systems. Manufacturing experience is an asset, and Power BI skills are welcome.

Qualifications

• 2+ years proven working experience in material planning, inventory management, purchasing or in a related position.
• Proficient in MS Suite, Advanced knowledge of MS-Excel is an asset.
• Strong Experience in ERP systems.
• Experience with MS Power BI is an asset.
• Manufacturing experience is an asset.

Responsibilities

• Coordinate and monitor inbound shipments of raw materials and packaging materials.
• Create, issue, and manage purchase orders in Business Central, ensuring accuracy and timely supplier communication.
• Track open purchase orders and follow up with suppliers to ensure on-time delivery.
• Maintain records of purchase orders, receipts, receiving discrepancies, and inventory transactions.
• Review Bills of Lading and receiving documentation for shipment verification.
• Verify receipts against logs and investigate discrepancies as required.
• Maintain and update receiving logs, checklists, and shipment tracking records.
• Monitor domestic and international shipments and provide updates on delays and arrivals.
• Coordinate customs clearance documentation and support payment processing for imports.
• Schedule inbound deliveries with suppliers and warehouse teams.
• Support supplier onboarding activities and system setup.
• Investigate inventory discrepancies and support supplier corrective actions.
• Assist with supplier performance monitoring and scorecards.
• Maintain inventory accuracy through timely transaction processing and reconciliation.
• Identify inbound material risks and support mitigation efforts.

Skills

Material planning

Inventory management

Purchasing

Education

Diploma or Degree in Supply Chain, Business, Logistics, Inventory Management

Tools

ERP systems

MS Power BI

MS Excel

Job description

We are a mid-sized food manufacturing company

Job Title: Inbound Logistics Coordinator

Reports to: Supervisor, Procurement and Transportation

Position Summary

• Coordinate and monitor inbound shipments of raw materials, packaging materials
• Create, issue, and manage purchase orders in Business Central, ensuring accuracy and timely supplier communication.
• Track open purchase orders and follow up with suppliers to ensure on-time delivery and resolve shipment delays.
• Maintain accurate records of purchase orders, receipts, receiving discrepancies, and inventory transactions.
• Review Bills of Lading (BOLs) and receiving documentation to ensure accurate shipment verification.
• Verify receipts against receiving logs and investigate discrepancies as required.
• Maintain and update local and import receiving logs, checklists, and shipment tracking records.
• Monitor domestic and international shipments and provide timely updates on delays, risks, and expected arrivals.
• Coordinate customs clearance documentation and support payment processing for imported shipments.
• Schedule inbound deliveries with suppliers and warehouse teams to supportreceiving capacity and production requirements.
• Support new supplier onboarding activities, including documentation and system setup.
• Investigate and elevate quality, receiving, and inventory discrepancies while supporting supplier claims and corrective actions.
• Assist with supplier performance monitoring, scorecards, and performance reviews.
• Maintain inventory accuracy through timely transaction processing and reconciliation activities.
• Proactively identify potential inbound material risks and support mitigation efforts to minimize production impacts.

Employee Collaboration

• Communicate supply risks, material shortages, and delivery issues to cross-functional stakeholders.
• Collaborate with Procurement, Planning, Quality, and Warehouse teams to ensure material availability and inventory visibility.
• Participate in continuous improvement initiatives to enhance inbound logistics processes, supplier performance, and operational efficiency.

Safety, Training and Processes

• Responsible for supporting safe, respectful, and productive work environment

Qualification:

• 2+ years proven working experience in material planning, inventory management, purchasing or in a related position
• Proficient in MS Suite, Advance knowledge of MS-Excel is an asset
• Strong Experience in ERP systems
• Experience with MS Power BI is an asset
• Manufacturing experience is an asset

Skills:

• Ability to work in fast-paced, multi-tasking environment
• Team Player, Strong Interpersonal and Written and Oral Communication Skills.
• Sense of Urgency, Organized and Time Management Skills
• Attention to detail, fast learner, and quick thinker

Education & Certification:

Diploma or Degree in Supply Chain, Business, Logistics, Inventory Management

We are an equal opportunity employer committed to diversity and inclusion. We encourage applications from all qualified individuals and are dedicated to a fair and accessible hiring process. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

Notice to Applicants: This posting represents an active vacancy. AI-enabled recruitment tools may be used to assist with parts of the applicant screening process, but all evaluations and hiring decisions are made by our hiring team