IN PERSON Residential Construction - Project Coordinator at Ackard Contractors

Ackard Contractors; Edmonton; On-site; CAD 52,000 - 76,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

RRSP plan

Paid time off

Professional development

Job summary

Ackard Contractors Ltd. in Edmonton is seeking a Project Coordinator to support residential renovations and infill builds.

This office-based role collaborates with Site Supervisors, PMs and the Construction Manager to keep projects on schedule, document progress, and communicate with clients and teams. You will manage schedules in Buildertrend, issue POs, track changes, and prepare weekly updates and reports.

Qualifications

• Minimum 2 years of experience in a project coordination or similar role.
• Exposure to residential construction workflows.
• Solid understanding of project coordination and project management fundamentals.
• Intermediate to advanced proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong verbal and written communication skills.

Responsibilities

• Maintain and update project schedules and coordinate client meetings.
• Manage project coordination and administration tasks including POs, COs, and permits.
• Provide weekly project updates to clients and internal stakeholders.
• Coordinate communications between Site Supervisors, PMs, and Construction Manager.
• Support reporting, documentation, and follow-up to keep projects on track.

Skills

Project coordination

Residential construction workflows

Communication

Team collaboration

Excellent organization

Education

Tools

Buildertrend

Microsoft Office

Job description

This Full time on site position offers great opportunities for career growth.

Why Join Us?

Ackard has been a trusted name in Edmonton for over 40 years, known for quality craftsmanship and homes that truly stand out. We’re a close-knit team that takes pride in our work, supports each other, and genuinely enjoys what we do. Every project is a chance to be creative, solve problems, and see the real impact of your skills. Our culture is built on honesty, integrity, respect, passion, and continuous growth - values we live every day, not just post on a wall. If you’re looking for a place where you can do great work, feel at home, and have some fun along the way, Ackard is the place to be.

What You'll Do

The Project Coordinator provides critical office-based support for residential renovations, infill builds, and service projects. This role is responsible for scheduling, coordination, documentation, and reporting to ensure projects run efficiently from pre-construction through completion. Working closely with Site Supervisors (SS), Project Managers (PM), and the Construction Manager (CM), the Project Coordinator helps keep projects on track, clients informed, and teams aligned—while upholding Ackard’s standard of treating all customers, employees, suppliers and trade partners with honesty, fairness and respect at all times.

Key Responsibilities

Scheduling & Planning

• Maintain and update project schedules in Buildertrend based on direction from the CM and SS
• Arrange client meetings at the request of the SS
• Confirm sub-trades a minimum of two weeks in advance
• Schedule Q&A, framing rough-in and pre-possession inspections as requested by the SS and adjust as required if sites are not ready
• Schedule and confirm completion of Quality Control Inspections and Pre-Possession Inspections (PPI)
• Coordinate delivery and removal of material orders, disposal bins, portable toilets, and temporary fencing as directed

Project Coordination & Administration

• Ensure client needs are addressed in a timely, within-scope, and cost-effective manner
• Ensure job binders and digital project folders are complete and current
• Coordinate utilities management and shutoff modifications
• Issue Purchase Orders (POs) as directed and ensure field-issued POs are approved and signed off by the PM
• Assist with creating, managing, and tracking Change Orders (COs), including receiving sign-offs by the SS/PM
• Assist with the coordination of material and equipment deliveries as requested by the SS and signed off by the PM
• Apply for, track, and manage permits and locates, including follow-ups and daily logs
• Ensure RFIs and material orders are complete and placed with Estimating
• Ensure work orders are complete and sent to production staff
• Forward site walkthrough quotes and project-related pricing requests to Estimating
• Request and follow up on required information, advising the SS/PM if information cannot be obtained

Reporting & Communication

• Maintain accurate, up-to-date project information and schedules in Buildertrend
• Complete weekly manpower reporting
• Track action items and follow up with PMs and Site Supervisors to ensure timely resolution
• Conduct pre-start cross-checks of job information and review outstanding items with Site Supervisors
• Perform Purchase Order information checks
• Provide Site Supervisors with weekly confirmations of scheduled and approved items
• Provide clients with weekly project updates
• Notify Accounting and clients of progress billing dates through the Buildertrend calendar
• Ensure clear and accurate communication of project information to clients and the PM, and proactively advise the PM/CM of project status and issues that may affect the client relationship
• Request Substantial Completion notices and ensure they are ready for posting on site
• Provide Accounting with Substantial Completion dates
• Compile job review notes to capture successes, lessons learned and opportunities for improvement

Team Collaboration & Additional Duties

• Participate in regularly scheduled staff meetings, weekly Production (Construction) meetings, warranty and service meetings
• Accept coaching and direction from the production team and the PM & CM
• Work collaboratively across teams, driving work forward while respecting others’ timelines and workflows

What You Bring

• Minimum 2 years of experience in a project coordination or similar role
• Exposure to residential construction workflows
• Solid understanding of project coordination and project management fundamentals
• Intermediate to advanced proficiency in Microsoft Office (Excel, Word, Outlook)
• Strong verbal and written communication skills
• Highly organized with a strong focus on follow-up and follow-through
• Ability to work effectively within a team while remaining flexible and adaptable to changing priorities
• Ability to maintain professionalism and composure in a fast-paced, constantly evolving environment
• Comfortable learning new software and prefers working in digital systems over paper-based processes
• Project Coordination courses are an asset

Working Conditions

Primarily office-based with regular computer use; involves sitting for extended periods while working on design software, emails, and documentation. Standard weekday hours with some flexibility to meet project deadlines or attend client meetings.

What We Offer

• Be part of an award-winning residential renovation company with over 40 years of success and a strong track record of continued growth.
• Competitive compensation that reflects your skills and experience.
• Comprehensive health and dental benefits through Sun Life.
• Employee & Family Assistance Program.
• Short-term and long-term disability coverage.
• Life insurance.
• Voluntary RRSP plan with company contributions.
• Professional development, training, and career growth opportunities.
• Paid personal and sick time.
• Positive, team-driven culture built on collaboration and respect.
• Birthday, work anniversary, and milestone recognition.
• Christmas holiday shutdown.
• Team-building and social events.
• Strong commitment to work-life balance with little to no overtime.

Work With Purpose At Ackard, we’re guided by our core values: honesty, integrity, respect, passion, and a dynamic culture. We take pride in both the work we do and the relationships we build along the way. If you’re looking to grow your skills, contribute to projects that matter, and enjoy a workplace where every day brings something new, we’d love to hear from you.

We’re an Equal Opportunity Employer Ackard Contractors Ltd. is committed to providing a respectful, fair, and welcoming workplace for all employees. We hire based on the best experience, skillset, qualifications, and fit for both the company and role. We do not discriminate based on race, religious beliefs, colour, gender, gender identity or expression, physical disability, mental disability, age, ancestry, place of origin, marital status, source of income, family status, or sexual orientation.