Impactful Senior Coordinator, Supply Chain Ops

uottawa; Ottawa; On-site; CAD 68,000 - 86,000; Full time

Job summary

University of Ottawa in Ottawa, Ontario seeks a Senior Coordinator, Supply Chain Operations to oversee end-to-end procurement activities and provide advanced administrative support across the request-to-payment lifecycle. You will coordinate planning, onboarding of faculty and staff, monitor budgets, manage supplier relationships, and ensure compliant documentation.

This 12-month, 35-hour-per-week role supports Faculty of Student Affairs and Purchasing, with SSUO alignment and a focus on

Responsibilities

• Coordinate procurement planning for new and regular members; onboard faculty and service members.
• Monitor and explain variances between procurement commitments and budgets to managers.
• Coordinate service contracts, amendments, and change orders per university policies.
• Serve as first contact for suppliers; maintain records and provide guidance on procedures.
• Analyze spend by category and vendor; advise on consolidation and efficiency.
• Prepare requisitions and admin records in financial system with data integrity.
• Onboard supplier/payee profiles and track approvals with internal stakeholders.
• Track assets lifecycle; coordinate replacement or maintenance per contracts and budget.
• Oversee receipt of goods/services; enter invoices and assist dispute resolutions.
• Administer PCard expenses and reimbursement requests per procedures.
• Document issues, prepare payments/status reports, maintain audit-ready records, contribute to procedures.

Job description

University of Ottawa in Ottawa, Ontario seeks a Senior Coordinator, Supply Chain Operations to oversee end-to-end procurement activities and provide advanced administrative support across the request-to-payment lifecycle. You will coordinate planning, onboarding of faculty and staff, monitor budgets, manage supplier relationships, and ensure compliant documentation.

This 12-month, 35-hour-per-week role supports Faculty of Student Affairs and Purchasing, with SSUO alignment and a focus on