Immigration Legal Assistant — On-Site, Detail-Driven Support

Phoenix Legal; Calgary; On-site; CAD 45,000 - 60,000; Full time

Job summary

A legal firm in Calgary is seeking an administrative assistant for a full-time role to manage various office duties. Responsibilities include coordinating information flow, managing appointments, and preparing legal documents. Ideal candidates should have a college certificate, 1-2 years of relevant experience, and proficiency in MS Office tools. Strong multitasking abilities and excellent communication skills are essential. This position offers stable, on-site employment with no remote work option.

Qualifications

• 1-2 years of experience in a relevant field.
• Ability to work in a fast-paced environment under pressure.
• Strong organizational skills and attention to detail.

Responsibilities

• Coordinate the flow of information within the office.
• Open and distribute mail, both regular and electronic.
• Schedule and confirm appointments.
• Maintain the office filing system.
• Establish office procedures and routines.
• Prepare legal documents and correspondence.
• Proofread documents for compliance and accuracy.

Skills

Coordination

Mail handling

Scheduling

Filing system maintenance

Document preparation

Proofreading

Attention to detail

Multitasking

Client focus

Excellent communication

Education

College certificate or diploma from a program of 1-2 years

Tools

MS Word

MS Excel

MS Outlook

MS PowerPoint

MS Windows

Adobe Acrobat Reader

Job description

A legal firm in Calgary is seeking an administrative assistant for a full-time role to manage various office duties. Responsibilities include coordinating information flow, managing appointments, and preparing legal documents. Ideal candidates should have a college certificate, 1-2 years of relevant experience, and proficiency in MS Office tools. Strong multitasking abilities and excellent communication skills are essential. This position offers stable, on-site employment with no remote work option.