Hybrid Project Assistant: Engineering Admin & PM Support

Williams-Engineering-Canada-Inc.; Calgary; Hybrid; CAD 42,000 - 66,000; Full time

Job summary

Williams Engineering Canada invites an organized administrative professional to join our Calgary regional office on a hybrid schedule (1 day minimum in‑office). You will provide essential project support, manage documentation, and coordinate with internal teams and clients to ensure smooth operations.

Reporting to the Team Lead of Project Controls, you will assist with meeting prep, travel bookings, minutes, and data entry in WE systems such as Vantagepoint and SharePoint, while upholding WE's

Qualifications

• A Certificate in Business Administration or a similar program is preferred.
• Minimum of 2 years administrative or related experience.
• Interest in engineering or project management with marketing/sales support ability.

Responsibilities

• Coordinate office tasks, manage correspondence, and support project teams.
• Prepare meeting materials, minutes, and travel arrangements as needed.
• Assist PMs with project tracking, schedules, client communications, and documentation.
• Support marketing and sales activities and maintain client contacts in Vantagepoint.
• Ensure adherence to corporate standards and provide quality control.
• Greet visitors and handle general reception duties.

Skills

Marketing support

Administrative skills

Interpersonal skills

Organizational skills

Education

Certificate in Business Administration or similar program

Tools

Microsoft Office 365

SharePoint

Vantagepoint

Panda Doc

Job description

Williams Engineering Canada invites an organized administrative professional to join our Calgary regional office on a hybrid schedule (1 day minimum in‑office). You will provide essential project support, manage documentation, and coordinate with internal teams and clients to ensure smooth operations.

Reporting to the Team Lead of Project Controls, you will assist with meeting prep, travel bookings, minutes, and data entry in WE systems such as Vantagepoint and SharePoint, while upholding WE's