Hybrid Production Coordinator - Animation Asset & Schedule

Bilinguallink; Boucherville; Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

State-of-the-art pipeline

Strong leadership culture

Kelowna studio

Hybrid work model

Job summary

ARTISTS ANIMATION STUDIO is seeking a Production Coordinator to act as the life support for the department and artists, handling asset & shot tracking, and front-facing client communication. You will help set up Shotgrid, manage workloads, and ensure timely handoffs between departments.

The role involves proactive scheduling, weekly progress updates, and collaboration with leadership to maintain an efficient production pipeline in a hybrid Kelowna studio environment.

Qualifications

• Experience in the animation industry with Harmony and/or Photoshop.
• Strong organizational and proactive planning abilities.
• Excellent verbal and written communication skills.

Responsibilities

• Pro-actively retrieve all production assets to prepare the breakdown for their department and determine the output needed for each episode
• Enter required info into Shotgrid and work with department Supervisors to assign workloads and determine priorities
• Track artist output per the scheduled time allotment, providing weekly updates to the Production Manager and Producer while remaining in constant communication with artists on their progress
• Immediately flag and report any foreseen schedule issues to the Production Manager and Producer
• Take notes in departmental sessions and reviews and ensure all artists are present and accounted for
• Liaise with tech support to support artists and the tracking systems they rely on to deliver their work
• Be responsible for asset deliveries to/from the client on all episodes, and for tracking these shipments to the satisfaction of the client. With the assistance of the Studio Technologist, troubleshoot any tech issues impeding or hindering the smooth delivery of assets
• Be an active and present member of the leadership team, promoting team spirit and open communication while keeping the team engaged in the production
• Create and maintain reference documentation for artists and leadership
• Other administrative or production-related duties as assigned by the Production Manager and Producer

Skills

Google Suite

Harmony

Photoshop

Proactive thinking

Organizational skills

Multi-tasking

Communication skills

Problem solving

Team collaboration

Willingness to learn

Tools

Shotgrid

Job description

ARTISTS ANIMATION STUDIO is seeking a Production Coordinator to act as the life support for the department and artists, handling asset & shot tracking, and front-facing client communication. You will help set up Shotgrid, manage workloads, and ensure timely handoffs between departments.

The role involves proactive scheduling, weekly progress updates, and collaboration with leadership to maintain an efficient production pipeline in a hybrid Kelowna studio environment.