Hybrid IT Admin & Contracts Coordinator

BioTalent Canada; Vancouver; Hybrid; CAD 65,000 - 90,000; Full time

Job summary

Zymeworks in Vancouver is seeking an experienced Executive Assistant/Operations Coordinator to support the IT leadership team in a hybrid role with at least 3 days onsite. You will manage vendor onboarding, procurement, contract tracking, and documentation, while coordinating meetings, reports, and travel.

Strong MS Office, PowerPoint and procurement systems experience are essential. The role emphasizes confidentiality, multitasking, and collaboration across technical and non-technical teams in

Qualifications

• Diploma or Bachelor’s degree in a related field or equivalent
• 3+ years in executive assistant, administrative, or operations coordination
• Experience providing administrative support to leadership
• Experience creating PowerPoint decks for leadership
• Experience coordinating procurement, contracts, vendors, or software licensing
• Experience supporting an IT department or technology-focused organization is preferred
• Strong organizational and time management skills with attention to detail
• Excellent interpersonal and communication skills across technical and non-technical teams

Responsibilities

• Coordinate IT vendor onboarding, contract administration, renewals and onboarding/offboarding processes
• Support IT procurement activities like requisitions, POs, software renewals and vendor communications
• Partner with Procurement, Finance, Legal and IT to facilitate contract execution
• Maintain records of IT contracts, POs, software licenses, assets and documentation
• Monitor license renewals to ensure timely renewals and policy compliance
• Track hardware inventory and maintain up-to-date records
• Prepare reports and dashboards on budgets, invoices, expenditures, forecasts and metrics
• Coordinate department meetings and documentation across IT
• Assist in modernizing IT documentation practices
• Provide admin support to IT leadership including calendar, travel and comms
• Assist in presentations, reports and communications for IT leadership
• Identify process improvements and participate in continuous improvement
• Assist in ticket coordination
• Perform other operational, admin, change management duties as assigned

Skills

Executive support

PowerPoint decks

Procurement/contracts

IT department experience

Project coordination

Microsoft Office

Education

Diploma or Bachelor's degree

Tools

Coupa

DocuSign

Jira

Smartsheet

Microsoft Project

Job description

Zymeworks in Vancouver is seeking an experienced Executive Assistant/Operations Coordinator to support the IT leadership team in a hybrid role with at least 3 days onsite. You will manage vendor onboarding, procurement, contract tracking, and documentation, while coordinating meetings, reports, and travel.

Strong MS Office, PowerPoint and procurement systems experience are essential. The role emphasizes confidentiality, multitasking, and collaboration across technical and non-technical teams in