Procurement Assistant (Fixed Term)

Zymeworks-Inc; Vancouver; Hybrid; CAD 65,000 - 85,000; Full time

Job summary

Zymeworks is seeking a dedicated procurement support professional in Vancouver, BC. The role is hybrid with a minimum of four days onsite, and involves first-level support for Coupa, managing purchase requisitions, POs, and supplier records.

You will assist with supplier onboarding, invoicing, and data validation, while collaborating with Finance, IT, and Legal to ensure smooth day-to-day procurement operations. This fixed-term position ends February 2027.

Qualifications

• Bachelor's degree or diploma in Business, Supply Chain Management, Procurement, Finance, or related discipline or equivalent.
• Minimum 1–2 years of related experience in procurement, purchasing, supply chain, finance operations, or administrative support.
• Basic knowledge of procurement principles, purchasing policies, procedures, and best practices.
• Strong attention to detail with the ability to maintain accurate procurement records and data integrity.
• Proven interpersonal skills with the ability to work collaboratively in cross-functional teams.
• Good organizational skills and ability to work in a fast-changing environment.
• Strong customer service skills with proactive problem solving.
• Ability to learn and support procurement technologies and business processes.
• Experience with procurement/ERP systems (Coupa, SAP Ariba, SAP, Oracle, Workday) is an asset.
• Proficiency with Microsoft Office, especially Excel, Word, Outlook.

Responsibilities

• Provides first-level support for Procurement and Coupa inquiries by monitoring and responding to tickets.
• Assists employees with purchase requisitions, purchase orders, receipts, and system questions while following policies.
• Maintains Purchase Orders by reviewing open orders, updating records, and closing completed orders.
• Supports supplier onboarding by collecting documents and updating supplier profiles.
• Responds to supplier inquiries regarding registration, POs, invoicing, and Coupa Portal.
• Works with Accounts Payable to resolve invoice matching issues and procurement exceptions.
• Maintains supplier records, procurement catalogs, and negotiated pricing.
• Performs data validation and QA for supplier information and procurement records.
• Generates procurement reports and analyzes purchasing data with Coupa and Excel.
• Assists with user guides, SOPs, training materials, and procurement documentation.
• Provides end-user training and ongoing support for procurement processes.
• Identifies opportunities to improve processes and data quality.
• Collaborates with Procurement, Finance, AP, IT, Legal, and stakeholders.
• Performs other duties as assigned.

Skills

Attention to detail

Interpersonal skills

Organizational skills

Customer service

Team collaboration

Problem solving

Proactive learning

Education

Bachelor's degree or diploma in Business, Supply Chain Management, Procurement, Finance, or related

Tools

Coupa

SAP Ariba

SAP

Oracle

Workday

Microsoft Excel

Microsoft Word

Outlook

Job description

Company Description

Zymeworks is a global biotechnology company managing a portfolio of licensed healthcare assets and developing a diverse pipeline of novel, multifunctional biotherapeutics to improve the standard of care for difficult-to-treat diseases, including cancer, inflammation, and autoimmune disease. The Company’s asset and royalty aggregation strategy focuses on optimizing positive future cash flows from an emerging portfolio of licensed products such as Ziihera® (zanidatamab-hrii) and other licensed products and product candidates such as pasritamig. In addition, Zymeworks is also building a portfolio of healthcare assets that can generate strong cash flows, while supporting the early-stage development of innovative medicines. We are a global company headquartered in Vancouver BC, with operations in Bellevue WA, Dublin IRE, and Singapore.

Why Work With Us

Nothing is more critical to our success than the quality of our team. The work we do is meaningful and impactful - we care about each other as well as the patients we serve. We offer challenging career opportunities, competitive benefits and an environment that recognizes and rewards performance.

This role is fixed term until the end of February 2027.

This role will be located in Vancouver, BC and is hybrid with a minimum of 4 days per week onsite.

What You'll Do

• Provides first-level support for Procurement and Coupa inquiries by monitoring and responding to support tickets in a timely manner.
• Assists employees with purchase requisitions, purchase orders, receipts, and general procurement system questions while ensuring purchasing policies and procedures are followed.
• Supports the maintenance of Purchase Orders by reviewing open orders, updating records, resolving outstanding receipts, monitoring remaining balances, and assisting with the timely closure of completed purchase orders.
• Supports supplier onboarding by collecting required documentation, validating supplier information, and maintaining supplier profiles within procurement systems.
• Responds to supplier inquiries regarding registration, purchase orders, invoicing, payment processes, and navigation of the Coupa Supplier Portal.
• Works with Accounts Payable to assist in resolving invoice matching issues and other procurement-related exceptions.
• Maintains supplier records, procurement catalogs, negotiated pricing, and punchout catalogs to ensure procurement data is accurate and current.
• Performs data validation and quality assurance activities for supplier information, catalog content, and procurement records.
• Generates procurement reports and assists with analyzing purchasing data using Coupa reporting tools and Microsoft Excel.
• Assists with the preparation and maintenance of user guides, standard operating procedures (SOPs), training materials, and other procurement documentation.
• Provides basic end-user training and ongoing support for Procurement and Coupa processes.
• Identifies opportunities to improve procurement processes, enhance data quality, and reduce manual administrative work.
• Collaborates with Procurement, Finance, Accounts Payable, IT, Legal, and business stakeholders to support day-to-day procurement operations.
• Performs other duties as assigned.

What You'll Bring

• Bachelor's degree or diploma in Business, Supply Chain Management, Procurement, Finance, or a related discipline, or an equivalent combination of education and experience.
• Minimum 1–2 years of related experience in procurement, purchasing, supply chain, finance operations, or an administrative support role.
• Basic knowledge of procurement principles, purchasing policies, procedures, and best practices.
• Strong attention to detail with the ability to maintain accurate procurement records and ensure data integrity.
• Proven interpersonal skills with the ability to work collaboratively as a member of cross-functional team. Ability to establish and maintain effective working relationships.
• Good organizational skills and the ability to work effectively in a high paced, fast changing environment. Results-oriented.
• Strong customer service skills with a proactive, problem solving approach.
• Ability to learn and support procurement technologies and business processes.
• Experience using procurement or ERP systems (such as Coupa, SAP Ariba, SAP, Oracle, or Workday) is considered an asset.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Demonstrates initiative, adaptability, and a continuous improvement mindset.

Total Rewards

We offer a comprehensive total rewards package, which includes competitive salaries, generous benefits, an outstanding work environment, and excellent opportunities for professional growth. We regularly benchmark our compensation against leading biotechnology companies in our geographies.

The base salary range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position in the location for which the job is posted and does not include bonus, equity, or benefits. Within the range, individual pay is determined by a variety of factors and the salary offered may vary depending on the successful candidate’s location and qualifications (including, but not limited to, job-related knowledge, education, training, skills, and experience).

This role is not eligible for relocation or immigration support.

All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin or disability.