Hybrid Procurement Associate & Data Integrity Advocate

BioTalent Canada; Vancouver; Hybrid; CAD 55,000 - 70,000; Full time

Job summary

Zymeworks in Vancouver, BC is seeking a Procurement Support specialist to provide first-level Coupa and procurement assistance. The role is hybrid with at least four days onsite weekly and involves collaboration with Finance, IT, Legal and business stakeholders.

You will process requisitions, maintain PO records, support supplier onboarding, and help resolve invoice matching issues while promoting data integrity and process improvements.

Qualifications

• Bachelor’s degree or diploma in Business, Supply Chain Management, Procurement, Finance or a related discipline.
• Minimum 1–2 years of related experience in procurement, purchasing, supply chain, finance operations or an administrative support role.
• Basic knowledge of procurement principles, purchasing policies, procedures and best practices.
• Strong attention to detail with the ability to maintain accurate procurement records and ensure data integrity.
• Proven interpersonal skills with the ability to work collaboratively as a member of cross-functional team.
• Good organizational skills and the ability to work effectively in a high paced, fast changing environment.
• Results-oriented with strong customer service skills and proactive problem solving.
• Ability to learn and support procurement technologies and business processes.
• Experience using procurement or ERP systems (Coupa, SAP Ariba, SAP, Oracle or Workday) is considered an asset.
• Proficiency with Microsoft Office, particularly Excel, Word and Outlook.
• Demonstrates initiative, adaptability and a continuous improvement mindset.

Responsibilities

• Provides first-level support for Procurement and Coupa inquiries by monitoring and responding to support tickets in a timely manner.
• Assists employees with purchase requisitions, purchase orders, receipts, and general procurement system questions while ensuring purchasing policies and procedures are followed.
• Supports the maintenance of Purchase Orders by reviewing open orders, updating records, resolving outstanding receipts, monitoring remaining balances, and assisting with the timely closure of completed purchase orders.
• Supports supplier onboarding by collecting required documentation, validating supplier information, and maintaining supplier profiles within procurement systems.
• Responds to supplier inquiries regarding registration, purchase orders, invoicing, payment processes and navigation of the Coupa Supplier Portal.
• Works with Accounts Payable to assist in resolving invoice matching issues and other procurement-related exceptions.
• Maintains supplier records, procurement catalogs, negotiated pricing, and punchout catalogs to ensure procurement data is accurate and current.
• Performs data validation and quality assurance activities for supplier information, catalog content and procurement records.
• Generates procurement reports and assists with analyzing purchasing data using Coupa reporting tools and Microsoft Excel.
• Assists with the preparation and maintenance of user guides, SOPs, training materials, and other procurement documentation.
• Provides basic end-user training and ongoing support for Procurement and Coupa processes.
• Identifies opportunities to improve procurement processes, enhance data quality and reduce manual administrative work.
• Collaborates with Procurement, Finance, Accounts Payable, IT, Legal, and business stakeholders to support day-to-day procurement operations.
• Performs other duties as assigned.

Skills

Attention to detail

Cross-functional teamwork

Customer service

Procurement knowledge

ERP software familiarity

MS Office (Excel, Word, Outlook)

Communication skills

Proactive problem solving

Education

Bachelor’s degree or diploma in Business, Supply Chain Management, Procurement, Finance or related discipline

Tools

Coupa

SAP Ariba

SAP

Oracle

Workday

Job description

Zymeworks in Vancouver, BC is seeking a Procurement Support specialist to provide first-level Coupa and procurement assistance. The role is hybrid with at least four days onsite weekly and involves collaboration with Finance, IT, Legal and business stakeholders.

You will process requisitions, maintain PO records, support supplier onboarding, and help resolve invoice matching issues while promoting data integrity and process improvements.