Hybrid Academic Programs Coordinator & Scheduling Specialist

University of Ottawa; Ottawa; Hybrid; CAD 58,000 - 73,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

The University of Ottawa’s Faculty of Medicine is seeking a Clinical Administrator to support the Civic Postgraduate Education team. Based in Ottawa, you will help ensure residents and faculty access high-quality educational programming, with a focus on scheduling, leave tracking, and meeting logistics.

You will coordinate staff and resident schedules, manage term contracts and invoices, and assist with events such as CaRMS and Graduation, contributing to program sustainability and efficiency.

Qualifications

• Postsecondary education or equivalent.
• Minimum of 3 years of experience in an administrative role.
• Experience working within a medical and educational environment is an asset.
• Knowledge of administrative and office procedures.
• Knowledge of a complex scheduling system.
• Proficiency with MS Office (Outlook, Word, Excel) and internet.
• Strong ability to work under pressure and independently.

Responsibilities

• Schedules all staff physicians and resident obligations to meet academic and clinical requirements.
• Maintains up-to-date leave records and updates schedules accordingly.
• Assists in meeting preparation, minute taking, event planning (CaRMS, Graduation).
• Manages term contracts or invoices for locums and submits remittance advice monthly.

Skills

Excellent organizational skills

Oral and written communication in EN

Ability to work under pressure

Ability to work independently

Knowledge of a complex scheduling hệ

Experience in administrative roles

Experience in medical/educational env

Education

Postsecondary education or equivalent

Tools

MS Office Suite

Outlook

Job description

The University of Ottawa’s Faculty of Medicine is seeking a Clinical Administrator to support the Civic Postgraduate Education team. Based in Ottawa, you will help ensure residents and faculty access high-quality educational programming, with a focus on scheduling, leave tracking, and meeting logistics.

You will coordinate staff and resident schedules, manage term contracts and invoices, and assist with events such as CaRMS and Graduation, contributing to program sustainability and efficiency.