Human Resources Generalist

Feed Nova Scotia; Dartmouth; On-site; CAD 53,000 - 62,000; Full time

Benefits offered by this job

Health Benefits

Employee Assistance Program Access

RRSP Matching

15 Days of Paid Vacation

15 Days Additional Paid Time Off

Job summary

Feed Nova Scotia is seeking a Human Resources Generalist for a full-time, on-site role at 67 Wright Avenue, Dartmouth, NS. The position focuses on supporting recruitment, onboarding, payroll, benefits, HRIS, and volunteer coordination within a nonprofit, equity-driven workplace.

Candidates should have a post-secondary credential in HR or related field, 3-5 years of admin/HR experience, and familiarity with BambooHR, ADP, Volgistics, and Microsoft Office.

Qualifications

• Post-secondary diploma or degree in Human Resources, Business Administration, or a related field.
• Payroll certification like PCP is an asset.
• Training or coursework related to justice, equity, diversity, decolonization, and inclusion (JEDDI) is an asset.
• Minimum 3-5 years of experience in an administrative support or HR coordination role.
• Hands-on experience with administrative tasks related to recruitment, onboarding, or general office operations.
• Previous experience in payroll and benefits administration.
• Experience working with databases, HR Information Systems – BambooHR & ADP –, or general record-management software.
• Experience managing Volgistics is an asset.
• Experience in a non-profit, community-focused, or equity-driven workplace environment is considered an asset.

Responsibilities

• Provides administrative support during full-cycle recruitment, including posting job opportunities, scheduling candidate interviews, and organizing applicant files.
• Prepares onboarding packages, formats documentation, and coordinates initial orientation logistics for incoming staff.
• Maintains up-to-date HR records and standardized documentation across all employee files.
• Assists in tracking candidates through the recruitment pipeline using templates and tools.
• Serves as a first point of contact for routine employee inquiries regarding HR forms and processes.
• Supports administration of HRIS, data entry, and user access management.
• Coordinates training sessions, staff committee meetings, and internal calendars.
• Processes and reconciles biweekly payroll and benefits administration, including health, dental, EAP, and RRSP programs.
• Coordinates administrative aspects of health benefits and staff policy acknowledgments.
• Coordinates scheduling for team surveys, lunch & learn sessions, and staff engagement events.
• Assists with HR data gathering for dashboards and equity metrics.

Skills

Payroll administration

Confidentiality

Communication

Data entry

Office administration

JEDDI concepts

Education

Post-secondary HR-related degree

Payroll certification PCP

Tools

BambooHR

ADP

Volgistics

Microsoft Office

Job description

Human Resources Generalist

Full-time position, – 37.5 hours per week

Who are we?

People need support today. Knowing this, Feed Nova Scotia collects and distributes millions of pounds of food annually to hundreds of food banks and programs across the province. It also supports community partners as they build capacity to serve their communities. While Feed Nova Scotia helps Nova Scotians meet a very basic need, it raises awareness of the root causes of food insecurity—things like systemic racism, low wages, inadequate income support, and unaffordable housing.

Feed Nova Scotia advocates for sustainable, policy-based solutions that will allow everyone to live a life of dignity and prevent anyone from relying on charitable band-aids to address human rights.

What is a Human Resources Generalist?

Human Resources Generalist exists to strengthen organizational capacity and cultivate inclusive, supportive workplace culture across the organization. By providing operational support and embedding JEDDI principles into daily practices, this role ensures staff and volunteers experience fair, reliable and equitable HR services. Ultimately the position enables teams to focus on advancing our mission of addressing food insecurity.

What does a Human Resources Generalist do?

• Provides administrative assistance during full-cycle recruitment, including posting job opportunities, scheduling candidate interviews, and organizing applicant files.
• Prepares onboarding packages, formats documentation, and coordinates initial orientation logistics for incoming staff.
• Maintains up-to-date physical and digital HR records, ensuring standardized documentation across all employee files.
• Assists in tracking candidates through the recruitment pipeline from requisition to hire date using standardized templates and tools.
• Serves as a first point of contact for routine employee inquiries regarding HR forms, systems, and general administrative processes.
• Supports the administration of Human Resources Information Systems (HRIS), assisting with data entry, routine system updates, and user access management.
• Supports with coordinating training sessions, logistical coordination of employee committee meetings, registration for organizational learning opportunities and internal calendars.
• Processes and reconciles biweekly payroll and benefits administration including the reconciliation of monthly benefits program including employee health and dental benefits program, EAP, and RRSP program.
• Coordinates administrative aspects of health benefits, EAP resource distribution, and staff policy acknowledgments.
• Coordinates scheduling and logistics for team-wide surveys, lunch & learn sessions, and staff engagement events.
• Assists in gathering and inputting HR data to support the creation of team dashboards and equity metrics.
• Maintains strict confidentiality while organizing organizational data related to demographics, training completion, and general HR records.
• Ensures administrative processes comply with privacy standards, employment legislation, and internal documentation guidelines.
• Assists with general HR department correspondence, routine document preparation, and cross-departmental coordination.
• Participates actively in building a welcoming, accessible HR presence across organizational sites.
• Supports volunteer recruitment activities.
• Maintains accurate and up-to-date volunteer records.
• Provides administrative support for volunteer scheduling and coordination.
• Assists with the planning and implementation of volunteer recognition and engagement.
• Assists with volunteer-related reports, records, and documentation.
• Supports the coordination of volunteer communications.
• Coordinates administrative overlaps between staff and volunteer onboarding records as needed.
• Helps distribute and organize feedback forms from volunteer programs and community stakeholders.

What are we looking for?

• Post-secondary diploma or degree in Human Resources, Business Administration, Office Administration, or a related field.
• Payroll certification like PCP is an asset.
• Training or coursework related to justice, equity, diversity, decolonization, and inclusion (JEDDI) is an asset.
• Minimum 3-5 years of experience in an administrative support or HR coordination role.
• Hands-on experience with administrative tasks related to recruitment, onboarding, or general office operations.
• Previous experience in payroll and benefits administration
• Experience working with databases, HR Information Systems – BambooHR & ADP – , or general record-management software.
• Experience managing Volgistics is an asset.
• Experience in a non-profit, community-focused, or equity-driven workplace environment is considered an asset.

Additional qualifications:

• Strong organizational abilities with precise attention to detail and accurate data entry skills.
• Foundational understanding of JEDDI principles and a commitment to applying them in administrative support tasks.
• Excellent communication skills with an approachable and service-oriented style.
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new HR software platforms.
• Experience with payroll administration; experience with ADP Workforce Now considered an asset
• Exceptional discretion and demonstrated ability to handle sensitive personal data with complete confidentiality

Schedule & Location:

• This position follows a standard schedule of Monday to Friday, 8:30 a.m. to 4:30 p.m., and is based on-site at 67 Wright Avenue.
• The role requires flexibility for occasional evening or weekend events, as well as participation in community initiatives.
• Feed Nova Scotia offers a hybrid work policy that may be considered after the probationary period of 6 months and based on business needs.

Compensation & Benefits

• $52,993 to $ 62,345
• 15 Days of Paid Vacation
• 15 Days Additional Paid Time Off
• Health Benefits
• Employee Assistance Program Access
• RRSP Matching

At Feed Nova Scotia, we prioritize cultivating a diverse and inclusive workforce, understanding its critical role in driving innovation and fostering a sense of belonging. Our commitment extends to creating a work environment that authentically represents the communities we serve.

We welcome applications from all interested individuals, placing a particular emphasis and priority for candidates from historically excluded groups. We actively encourage submissions from those identifying as African Nova Scotian, Mi’kmaq, Black, racialized, Indigenous/First Nation, a person with disability, 2SLGBTQIA+, and newcomers to Canada. We invite you to share this information in your cover letter or resume, and we invite you to express your pronouns.