Human Resources - HR Assistant

Burnet, Duckworth & Palmer LLP; Calgary; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player seeks a detail-oriented Human Resources Assistant to support their HR department. This role involves maintaining accurate employee data, managing attendance, and providing administrative support to Co-COOs. The ideal candidate thrives in a collaborative environment and is adept at handling sensitive information with discretion. Join a forward-thinking firm that values diversity and fosters a healthy workplace culture, offering numerous wellness activities and employee engagement initiatives. This is a fantastic opportunity for those passionate about HR and looking to make a meaningful impact.

Benefits

Complimentary meditation and fitness classes

Affordable and nutritious meals at on-site Bistro

Diverse wellness activities during Healthy Workplace Month

In-house training programs

Qualifications

• Post-secondary education in HR or related field preferred.
• Administrative experience in legal or professional services is a plus.

Responsibilities

• Maintain employee attendance and manage HRIS for time and attendance.
• Provide administrative support to HR department and Co-COOs.
• Assist with recruitment, onboarding, and offboarding processes.

Skills

Attention to Detail

Organizational Skills

Discretion and Confidentiality

Team Collaboration

Problem-Solving Skills

Effective Communication

Education

Post-secondary education in Human Resources

Administrative experience in legal or professional services

Tools

Microsoft Office Suite

Document Management Systems

HRIS (Dayforce)

Job description

Job Description

Position: Human Resources Assistant

Purpose of the role: Employing a sharp eye for detail and notable organizational skills, the Human Resources Assistant takes primary responsibility for maintaining accurate data and files, provides administrative support to the HR department, and acts as the executive assistant to the Co-COOs. The ideal incumbent prefers supportive, administrative work on a collaborative team.

Reports To: Human Resources Manager

Duties and Responsibilities:

In accordance with the Management and Human Resources policies of Burnet, Duckworth & Palmer LLP, the Human Resources Assistant has the responsibility to complete the following duties:

1. Maintain out-of-office schedules and complete daily staffing.
2. Manage employee attendance, including inputting, tracking paid time off, and resolving discrepancies.
3. Serve as Subject Matter Expert for HRIS (currently Dayforce) related to time and attendance, onboarding, and recruitment modules.
4. Maintain and organize employee electronic files, including scanning and filing hard copy documents.
5. Provide administrative support to the HR department and Co-COOs, including drafting, proofreading, formatting documents, data entry, report generation, and research.
6. Assist with recruitment, onboarding, internal changes, and offboarding processes.
7. Maintain electronic employee files, HR Manual, and other records in DMS.
8. Support accounting functions such as expense reporting and invoice processing.
9. Coordinate boardroom bookings, meetings, events, and take minutes.
10. Administer staff recognition programs, milestone celebrations, and perquisites.
11. Support HR programming, benefits, practicums, and events.
12. Update HR content on the company portal and ensure document security.
13. Participate in firm initiatives and committees, including secretarial or chair roles.
14. Address HR inquiries or direct them appropriately.
15. Assist with project management for firm system rollouts.
16. Perform other duties as required.

Education & Qualifications:

• Post-secondary education in Human Resources or related field preferred.
• Administrative experience preferred, especially in legal or professional services industries.
• Proficiency with document management systems and Microsoft Office Suite preferred.

Skills & Personality Traits for Success:

• Exceptional attention to detail and accuracy.
• Strong organizational skills and ability to prioritize tasks.
• Discretion and confidentiality in handling sensitive information.
• Team-oriented mindset and collaborative approach.
• Proactive initiative and problem-solving skills.
• Effective written and oral communication skills.

Why BD&P?

The world is changing, and it’s happening faster than ever. Constant transformation, progress, setbacks, challenges. Businesses and people are adapting, but nobody can do it alone. Maybe it’s easier for us to keep up because we’ve always been nimble, and we’ve always brought creative thinking to the way we practice law.

BD&P is a full-service boutique law firm headquartered in Calgary, Canada. Our approximately 120 lawyers are bright, deeply talented legal minds who work on a broad spectrum of matters and litigation work, sitting across the table from national and international firms.

At BD&P, we foster a collaborative atmosphere where every team member's input is valued, understanding that our strength lies in the contributions of each individual. We celebrate the diverse talents within our firm, recognizing that diversity and inclusion result in better decision making, more innovative problem-solving, and enhanced creativity. These qualities lead to more effective solutions for our clients and motivate the firm's partners, associates, and support staff to bring their best to the workplace.

BD&P has been honoured as one of Canada's Top Small and Medium Employers for 2025 by Canada's Top 100 Employers (presented by MediaCorp Canada Inc). This prestigious award recognizes companies that lead the nation in creating exceptional workplaces for employees and implementing forward thinking human resources policies. BD&P was selected for its exceptional commitment to employee engagement and well-being. The firm fosters a strong internal culture and promotes a healthy and active lifestyle, supports in-house training programs, offers affordable and nutritious meals at the on-site Bistro, provides complimentary meditation and fitness classes, and hosts a dedicated Healthy Workplace Month filled with diverse wellness activities.

Do you have what it takes to succeed in this position?

Please note that, due to the volume of applications we receive, only successful candidates will be contacted.

Must be legally eligible to work in Canada.