Human Resources & Health and Safety Coordinator

CCW Inc. architectural millwork casework; Southwestern Ontario; On-site; CAD 60,000 - 75,000; Full time

Job summary

CCW Inc. is seeking a diligent Human Resources & Health and Safety Coordinator to support payroll, HR administration, and safety programs for 50–70 employees across manufacturing and administrative functions at our Waterloo, Ontario site.

The role emphasizes confidentiality, regulatory compliance, and coordination of recruitment, onboarding, payroll, benefits, and safety initiatives, including WSIB processes and training.

Qualifications

• Responsible for recruitment, onboarding, payroll processing and HR compliance across ~50–70 employees.
• Administers employee benefits, records, and payroll-related inquiries in compliance with legislation.
• Coordinates workplace health and safety programs, WSIB administration, training, inspections, and recordkeeping.

Responsibilities

• Recruitment, onboarding, and offboarding coordination with documentation.
• Payroll processing, remittances, year-end processing, and compliance reporting.
• Benefits administration, leaves tracking, and employee records management.
• Maintain confidential HR files and ensure policy compliance.
• Support performance management processes and employee development initiatives.

Skills

Payroll processing

HR administration

OH&S administration

Microsoft Excel

Communication skills

Education

College diploma or university degree in HR/Business/OHSA

Tools

QuickBooks Enterprise

HRIS

Payroll software

MS Outlook

Job description

CCW Inc. is a North American industry leader in custom architectural millwork, casework, and interior finishes. From our Waterloo, Ontario facility, our team brings technical expertise and craftsmanship to complex projects across Canada and the United States.

Our values of Passion, Creativity, Collaboration, and Quality shape how we approach our work, from thoughtful solutions and strong teamwork to the standards we hold ourselves to.

Position Overview

We are seeking an organized and detail-oriented Human Resources & Health and Safety Coordinator to support our architectural millwork manufacturing operation. This role is responsible for administering human resources, payroll, and workplace health and safety programs for approximately 50 to 70 employees across manufacturing, project management, and administrative functions. While the role has no direct reports, it plays a key role in supporting employees, management, and the overall success of the organization.

This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining confidentiality and ensuring compliance with employment, payroll, and occupational health and safety legislation.

The successful candidate will manage recruitment, onboarding, payroll processing, employee benefits, personnel records, and HR compliance, while coordinating workplace health and safety programs, WSIB administration, employee certifications, workplace inspections, and participation in the WSIB Health and Safety Excellence Program.

Key Responsibilities

Human Resources, Payroll & Employee Administration (50%)

• Recruitment, Onboarding & Offboarding: Coordinate recruitment activities, including job postings, interview scheduling, reference checks, employment offers, and onboarding documentation. Facilitate employee orientation and process offboarding documentation, exit interviews, and company asset returns.
• Payroll Administration: Prepare and process regular payroll, maintaining accurate employee payroll records and verifying hours, earnings, deductions, benefits, and vacation accruals. Process payroll changes, prepare payroll remittances including source deductions and EHT, coordinate WSIB reporting and annual reconciliations, prepare T4/T4A slips, complete year-end payroll reconciliations, and respond to employee payroll inquiries while ensuring compliance with applicable legislation and company policies.
• Benefits, Leaves & Employee Records: Administer employee benefits programs, maintain enrollment records, track vacation, sick leave, and other leaves of absence, and serve as the primary contact for employee benefit inquiries.
• Personnel Records & HR Compliance: Maintain accurate and confidential employee files, ensuring compliance with employment legislation, company policies, and document retention requirements.
• Performance Management Support: Coordinate performance review schedules, maintain performance documentation, and assist managers with performance management processes and employee development initiatives.

Health & Safety Administration (50%)

• Health & Safety Program Coordination: Administer the company Health & Safety Program and support compliance with Occupational Health & Safety legislation, industry standards, and company policies.
• Training & Safety Orientation: Coordinate new hire safety orientations and ongoing safety training programs. Maintain records of employee training, certifications, and attendance.
• Workplace Inspections & Hazard Reporting: Schedule and track regular workplace inspections, hazard assessments, and corrective actions. Follow up with departments to ensure timely resolution of safety concerns.
• Incident Investigation & WSIB Administration: Coordinate reporting, investigation, and documentation of workplace incidents, injuries, and near misses. Administer WSIB claims, return-to-work programs, and modified work arrangements.
• JHSC Administration: Coordinate Joint Health and Safety Committee meetings, prepare agendas, maintain meeting minutes, track corrective actions, and ensure all required postings and records are current.
• Safety Programs & WSIB Excellence Program: Coordinate the company's participation in the WSIB Health and Safety Excellence Program, including tracking program requirements, maintaining supporting documentation, coordinating training and action plans, monitoring progress toward program objectives, and assisting with submission of program evidence and reporting requirements.
• Safety Documentation & Compliance: Maintain health and safety policies, procedures, training records, inspection reports, SDSs, and regulatory documentation. Support audits and customer compliance requirements.
• Training & Certification Tracking: Monitor employee training requirements, certifications, licenses, and renewal dates to ensure ongoing compliance and workforce readiness.

Required Experience & Education

• Minimum of 3–5 years of experience in a Human Resources, Payroll, Health & Safety, Office Administration, or similar role. Experience in construction, manufacturing, millwork, or a related industry is strongly preferred.
• Collegediploma or university degree in Human Resources, Business Administration, Occupational Health & Safety, Accounting, or a related field. Equivalent combinations of education and experience will be considered.
• Professional Designations such asCHRP designation, Payroll Compliance Practitioner (PCP), JHSC Certification, Health & Safety certification, or related professional credentials are considered assets.

Technical Skills

• Experience processing payroll and preparing payroll remittances, T4s, EHT filings, and WSIB reporting. Proficiency with payroll, HRis, and accounting software such as QuickBooks Enterprise, and related systems.
• Experience administering workplace health and safety programs, incident reporting, WSIB claims management, return-to-work programs, and regulatory compliance requirements.
• Strong working knowledge of Ontario Employment Standards Act (ESA), Occupational Health and Safety Act (OHSA), WSIB requirements, and payroll legislation.
• Advanced proficiency in Microsoft Excel and strong working knowledge of Outlook, Word, and related business applications.

Core Competencies

• Confidentiality & Professionalism: Demonstrates integrity and discretion when handling confidential employee, payroll, financial, and health and safety information.
• Organization & Attention to Detail: Highly organized with the ability to manage multiple priorities, maintain accurate records, and consistently meet deadlines.
• Communication & Relationship Building: Strong verbal and written communication skills with the ability to work effectively with employees, supervisors, managers, and external agencies.
• Problem Solving & Initiative: Proactive in identifying issues, implementing solutions, and improving HR, payroll, and health and safety processes.
• Compliance & Accountability: Committed to maintaining compliance with legislation, company policies, and industry best practices while promoting a positive and safe workplace culture.

Salary Range: $60,000-$75,000 per year, based on experience and qualifications.

This is a full-time, on-site position in Waterloo, ON.

CCW Inc. is committed to an inclusive and accessible recruitment process. Accommodations are available upon request.

This posting is for an existing vacancy. CCW Inc. does not use artificial intelligence to screen, assess, or select applicants. All applications are reviewed directly by members of our recruitment team.

We thank all applicants for their interest in CCW Inc.; however, only those selected for an interview will be contacted.