Human Resources Coordinator - Payroll Focus

The Institute for Performance and Learning; Richmond; On-site; CAD 50,000 - 65,000; Full time

Job summary

FPS Food Process Solutions Corp. in Richmond, BC is seeking a proactive HR Coordinator to manage payroll, support HR operations, and maintain accurate employee records.

You will ensure compliance with Canadian employment standards, assist with benefits, HR reporting, recruitment, onboarding, and offboarding, and collaborate with the HR Manager to optimize processes.

Qualifications

• Degree or diploma in Human Resources or a related field.
• 2–3 years of hands-on HR and payroll experience.
• Experience with HRIS platforms such as ADP Workforce Now and UKG Ready is a strong asset.
• Solid MS Office skills and discretion with confidential information.

Responsibilities

• Process bi-weekly payroll for all employees with accuracy and compliance.
• Maintain payroll records including deductions, benefits and tax filings.
• Perform payroll audits and reconciliations to resolve discrepancies.
• Support HR operations and collaborate with the HR Manager.
• Administer employee benefits and respond to inquiries.
• Prepare HR reports such as headcount, retention, and org charts.
• Contribute to recruiting, compensation, training, and employee relations.
• Manage employee life cycle in the HRIS (onboarding, offboarding, contracts).
• Respond promptly to employee inquiries and escalate when needed.
• Assist with visa applications as required.
• Help implement and administer HR policies and procedures.
• Perform other duties as assigned.

Skills

Payroll processing

HR operations

Attention to detail

English communication

Education

Degree in HR/Business

HR diploma/certificate

Tools

ADP Workforce Now

UKG Ready

Job description

Position Scope

We are looking for a proactive, detail-oriented, and highly organized HR Coordinator to join our team. This role will be responsible for managing payroll functions, supporting HR operations, maintaining accurate employee records, and ensuring compliance with employment standards. The ideal candidate is professional, adaptable, and possesses a strong sense of ownership and responsibility.

Key Responsibilities:

• Process bi-weekly payroll for all employees, ensuring accuracy, compliance with employment regulations, and adherence to internal policies.


• Maintain and update payroll records, including employee deductions, benefits, and tax filings.


• Perform regular payroll audits and reconciliations to ensure data accuracy and promptly resolve any discrepancies.


• Work closely with the HR Manager to ensure smooth and efficient payroll and HR operations.


• Administer employee benefits programs and assist employees with related inquiries.


• Prepare and analyze a variety of HR reports, including headcount, retention, and organizational charts.


• Provide support in a full spectrum of Human Resources functions, including recruitment & selection, compensation & benefits administration, employee relations & communications, training, etc.


• Responsible for employee life cycle management within the HRIS, including staff records, employment contracts, onboarding, and offboarding processes.


• Respond promptly to employee inquiries, escalating issues when necessary.


• Support business visa application preparation as needed.


• Support the implementation and administration of HR policies and procedures.


• Perform other duties as assigned.

Qualifications:

• Degree or diploma in Human Resources, Business Administration, or a related field.


• 2–3 years of hands‑on experience in HR and payroll administration.


• Experience working with HRIS platforms; working knowledge of ADP Workforce Now and UKG Ready is a strong asset.


• Previous experience in HRIS implementation and configuration will be considered as an asset.


• Excellent Knowledge in Microsoft Applications, including Word, Excel, PowerPoint and Visio.


• Exceptional attention to detail, with the ability to multi-task and handle confidential information with discretion.


• Demonstrates a high level of integrity, strong work ethic, and professionalism.


• A collaborative team player who is cheerful, stable, well-organized, detail-oriented, and self-motivated.


• Excellent verbal and written communication skills in English; proficiency in Cantonese or Mandarin is an asset.


• Strong problem‑solving skills with a proactive, adaptable, and solution‑oriented mindset.


• Immediate availability is preferred.

FPS Food Process Solutions Corp. is an equal opportunity employer, and we thank you for your interest in the position. Only those candidates who match the requirements and are eligible to work in Canada will be contacted / shortlisted.