Human Resources Coordinator

The Mullings Group; Victoria; On-site; CAD 40,000 - 65,000; Full time

Job summary

An innovative family office investment enterprise is seeking an HR Coordinator to enhance their Human Resources team in Victoria, BC. This role is pivotal in delivering essential HR services, including recruitment, onboarding, and employee support. The ideal candidate will thrive in a collaborative environment, bringing strong organizational and communication skills to ensure an effective employee experience. Join a dynamic workplace where your contributions will help foster a high-performance culture and drive employee engagement initiatives. This is a fantastic opportunity for those looking to grow in the HR field and make a meaningful impact.

Qualifications

• 1-2 years of experience in HR support or coordination role.
• Post-secondary education in HR or Business Administration.

Responsibilities

• Support full-cycle recruitment including job postings and interview scheduling.
• Maintain and update employee records in the HRIS.

Skills

Organizational Skills

Communication Skills

Multitasking

HRIS Experience

Tech-savviness

Education

Post-secondary Education in Human Resources

Business Administration

Tools

Dayforce

Microsoft Office (Word, Excel, SharePoint, Teams)

Job description

The Mullings Group Search Canada is in search of an HR Coordinator to join a private family office investment enterprise based in Victoria, BC.

Reporting to the Manager, Human Resources, the HR Coordinator supports the Human Resources team in delivering key services across recruitment, onboarding, benefits, and HR administration. This position works closely with the HR Manager and various department leaders to ensure a smooth and effective employee experience while promoting a collaborative, inclusive, and high-performance culture. The ideal candidate is organized, people-oriented, and eager to contribute to a growing and dynamic workplace.

This position will be based full-time in office.

Responsibilities

Recruitment & Onboarding

• Support full-cycle recruitment including job postings, resume screening, and interview scheduling.
• Conduct initial phone screens and coordinate interviews with hiring managers.
• Assist in preparing offer letters and facilitating the pre-employment process including reference checks and screenings.
• Help coordinate onboarding activities and orientation for new hires.
• Attend recruitment events such as job fairs and community networking sessions as needed.

HR Operations & Employee Support

• Maintain and update employee records in the HRIS (Dayforce experience is an asset).
• Act as a first point of contact for general employee inquiries related to policies, benefits, and procedures.
• Coordinate employee benefits with the payroll department and our benefits provider.
• Provide back-up support to the Office Administrator when needed.

HR Programs & Projects

• Support the implementation of HR policies and training programs to ensure compliance with employment legislation.
• Assist with HR analytics and reporting to support data-informed decision-making.
• Help plan and execute employee engagement initiatives and office events.
• Contribute to improving existing HR processes.

Qualifications

• 1-2 years of experience in an HR support or coordination role.
• Post-secondary education in Human Resources, Business Administration, or related field.
• CPHR designation or working toward it is considered an asset.
• Knowledge of BC Employment Standards is an asset.
• Experience with HRIS systems (Dayforce strongly preferred).
• Strong organizational, multitasking, and communication skills.
• Professional, approachable, and committed to providing excellent internal service.
• Tech-savvy and open to leveraging tools for process improvement.
• Proficient in Microsoft Office tools: Word, Excel, SharePoint, Teams.