Human Resources Coordinator

Expand Reach Inc.; Vaughan; On-site; CAD 45,000 - 65,000; Full time

Job summary

Expand Reach Inc. is seeking an HR & Payroll Support professional in Canada to manage end-to-end payroll tasks, assist in health and safety compliance, and provide general HR support.

You will collaborate with Finance and HR teams, maintain accurate records, and help with onboarding, training, and performance processes. The role emphasizes strong attention to detail, confidentiality, and proficiency in payroll software, HRIS/ATS, and Excel reporting while handling daily administrative duties in

Qualifications

• Education: Post-secondary diploma or degree in Human Resources, Business Administration, Accounting, or related field.
• Experience: 0–2 years in an HR or payroll support role (or mix of generalist and payroll exposure).
• Core knowledge: Payroll processing, OHSA/WSIB regulations, human rights requirements.
• Technical skills: Proficiency with Microsoft 365, payroll software, HRIS or ATS.
• Key competencies: Excellent interpersonal communication, attention to detail, time management, discretion.

Responsibilities

• Process regular payroll accurately and on time with wage calculations and deductions.
• Resolve payroll inquiries andCollaborate with Finance to reconcile payroll data and records.
• Maintain payroll databases ensuring privacy and compliance with regulations.
• Support JHSC operations, inspections, and safety-related recordkeeping.
• Assist with onboarding/offboarding and maintain HRIS records.
• Support recruitment, training, and performance management activities.
• Prepare HR and payroll reports and KPI metrics.

Skills

Microsoft 365

Excel reporting

Payroll software

HRIS / ATS

Interpersonal skills

Attention to detail

Time management

Confidentiality

Education

Post-secondary diploma/degree in HR, Business Admin, or Accounting

Tools

HRIS/ATS software

Payroll software

Job description

• Process regular payroll accurately and on time, including wage calculations, timesheet verifications, and statutory/benefits deductions.
• Address and resolve employee payroll-related inquiries promptly.
• Collaborate with Finance to reconcile payroll data, maintain records, and resolve discrepancies.
• Maintain accurate payroll databases while ensuring strict compliance with applicable payroll regulations and privacy standards.

2. Health & Safety Compliance

• Support Joint Health and Safety Committee (JHSC) operations by scheduling meetings, preparing materials, recording minutes, and tracking recommendations.
• Participate in regular workplace inspections, job hazard assessments, ergonomic reviews, and incident/near-miss investigations.
• Maintain health and safety records, inspection reports, training logs, safety data sheets, and required workplace postings.
• Assist with workplace injury reporting, WSIB/disability claims administration, modified-work arrangements, and safe return-to-work plans.
• Coordinate emergency preparedness activities, including drills, first-aid coverage, and safety communications.

3. Employee Relations & HR Support

• Act as a point of contact for routine employee queries regarding company policies, workplace practices, and benefits.
• Assist in resolving routine workplace concerns and conflicts, ensuring fair and consistent application of policies while escalating complex issues appropriately.
• Coordinate smooth onboarding and offboarding workflows, including conducting orientation sessions, exit interviews, and termination documentation.
• Maintain accurate employee files, HRIS records, and confidentiality of all HR documentation.

4. Training & Performance Management

• Track completion of mandatory safety training, certifications, and refresher courses.
• Assist with scheduling, organizing, and delivering general employee development and training programs.
• Support performance review processes, including goal setting, performance evaluations, and feedback sessions.
• Collaborate with managers to ensure performance-related matters are appropriately addressed.

5. Recruitment

• Support full-cycle recruitment activities as needed, including drafting job postings, screening resumes, scheduling interviews, conducting reference checks, and preparing offer letters.
• Collaborate with hiring managers to define basic job requirements and onboarding plans.

6. Data Management & Reporting

• Maintain accurate and up-to-date HR and payroll records, ensuring confidentiality and security of sensitive information.
• Prepare reports and metrics related to HR activities, payroll, and trends for management review.

Qualifications:

• Education: Post-secondary diploma or degree in Human Resources, Business Administration, Accounting, or a related field.
• Experience: 0 - 2 years of progressive experience in an HR or Payroll support role (or a combination of generalist and payroll exposure).
• Core Knowledge: Hands-on experience or working knowledge of end-to-end payroll processing, employment standards, health and safety regulations (OHSA/WSIB), and human rights requirements.
• Technical Skills: Proficiency with Microsoft 365 (especially Excel for payroll reporting), exposure to payroll software, and experience using an HRIS or Applicant Tracking System (ATS).
• Key Competencies: Excellent interpersonal communication, strong attention to detail, strong time-management skills, and the ability to handle confidential data with discretion.