Human Resources Coordinator

Publicisgroupe; Toronto; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading global communications firm in Toronto is seeking a Human Resource Coordinator to manage HR files and assist with payroll functions. The ideal candidate has excellent communication skills and is proficient with HR software. Responsibilities include employee onboarding, maintaining HR documentation, and supporting HR events. This position offers a collaborative work environment with a commitment to professional growth.

Qualifications

• Ability to manage sensitive and confidential situations with tact and professionalism.
• Attention to detail and commitment to maintaining accurate HR records.

Responsibilities

• Maintain accurate and up-to-date HR files and records.
• Assist with payroll functions and employee onboarding.
• Conduct audits of HR documentation and support special HR events.

Skills

Excellent verbal and written communication skills

Excellent interpersonal skills

Excellent organizational skills

Proficient with Microsoft Office Suite

Tools

HRIS

Payroll management software

Job description

Overview

The Human Resource Coordinator will perform administrative tasks and services to support effective and efficient operations of the organization\'s human resource department.

Responsibilities

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provides support to the HR department.
• Assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
• Acts as a liaison between the organization and external benefits providers and vendors, which may include health and disability.
• Conducts or assists with new hire onboarding.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Prepare and maintain HR reports by collecting, analyzing, and summarizing employee data to identify trends, support decision-making, and ensure compliance with company policies and legislative requirements.
• Performs other duties as assigned.

Qualifications

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.

Additional information

Zenith is an equal opportunity employer and we welcome and encourage applications from all interested parties. Accommodations are available, upon request, for all stages of the interview and employment process for those with a disability or medical need during any stage of the recruitment process. We thank all candidates for their interest in Zenith, however, only those candidates selected for an interview will be contacted.