Human Resources Coordinator

ACSIWC; Surrey; On-site; CAD 52,000 - 72,000; Full time

Job summary

ACSIWC is seeking an HR Coordinator to manage recruitment, onboarding, and employee records while supporting benefits administration and payroll tasks. The role emphasizes confidentiality, strong communication, and adherence to Christian education values.

You will coordinate onboarding for new hires, prepare employment letters, and assist with policy updates to reflect employment law changes. The position requires organizational excellence and a team-oriented mindset in a faith-based school

Qualifications

• Coordinate recruitment and onboarding processes including job postings, resume screening, interview scheduling and background checks.
• Maintain accurate and up-to-date employee records in school and provincial systems with discretion and confidentiality.
• Assist with benefits administration and payroll-related tasks as needed.
• Ensure compliance with employment laws and school policies through regular updates and reporting.
• Provide day-to-day HR support to staff and management on policies, procedures, and programs.

Responsibilities

• Support recruitment and onboarding activities to ensure a smooth entry for new hires.
• Maintain and audit employee records across systems and physical files.
• Process benefits enrollment, changes, and terminations and respond to inquiries.
• Collaborate with payroll to ensure accurate payroll processing and coverage during absences.
• Assist in compliance reporting and development of HR policies.

Skills

Organizational skills

Communication skills

Interpersonal skills

Confidentiality

Detail-oriented

Tools

Microsoft Office

Job description

The HR Coordinator plays a pivotal role in managing HR functions including recruitment, onboarding, employee records, and benefits administration. This position is responsible for ensuring that HR operations run smoothly and efficiently, providing support to employees and management, and contributing to the overall employee experience.
The ideal candidate will possess a strong commitment to Christian values, and a proven track record in coordinating Human Resources. If you are a dedicated individual with a heart for Christian education

Recruitment & Onboarding:

Assist in the recruitment process, including job posting, screening resumes, scheduling interviews, and conducting background checks

Coordinate the onboarding process for new hires, including preparing new employee documentation, facilitating orientations, and ensuring a smooth transition into the school

Draft and review employment contracts for both new hires and current employees who require updates or changes to their contracts

Prepare and provide employment letters for employees upon request, ensuring accuracy and timely delivery

Employee Records Management:

Maintain accurate and up-to-date employee records in school and provincial-based systems (Payworks, physical files, BCIT)

Handle confidential information with discretion and maintain confidentiality of personnel information

Assist with audits and compliance reports as needed

Benefits Administration:

Support the administration of employee benefits programs, including enrollment, changes, and terminations

Serve as a point of contact for employee benefits inquiries, providing information and assistance as needed

Coordinate with benefits providers to resolve issues and ensure timely processing

HR Support:

Provide day-to-day HR support to employees, addressing questions related to policies, procedures, and programs

Compliance & Reporting:

Ensure compliance with provincial and federal employment laws and regulations

Prepare and submit required reports to regulatory agencies as needed

Assist in developing and updating HR policies and procedures to reflect changes in employment laws or school-based policies

Payroll Support:

Work closely with the payroll coordinator to ensure staff payrolls are processed accurately through timely communication including occasionally processing payroll for vacation coverage, as needed

Job Requirements

Support a Pentecostal / Charismatic statement of faith and participate in a local church

Demonstrate strong interpersonal skills

Possess excellent written and verbal communication skills

Possess competence in Microsoft Office Suites and/or Google Suites

Have strong organizational, prioritization and multitasking skills

Desired Attributes:

Have an understanding of and commitment to Christian Education

Actively and personally support a Pentecostal/Charismatic statement of faith

Be a team player

Have excellent communication skills

Passionate about educational excellence and innovation

Strong analytical skills and attention to detail

Flexible and adaptable, with a willingness to embrace new challenges

Skills:

Strong organizational and multitasking abilities

Excellent communication and interpersonal skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

Ability to handle sensitive information with confidentiality and professionalism

Detail-oriented with a high level of accuracy