Human Resources Coordinator

Bushbalm Skincare; Ottawa; On-site; CAD 42,000 - 62,000; Full time

Job summary

Bushbalm Inc. is seeking an organized HR Coordinator to support our growing team in Ottawa. You will help with recruitment, onboarding, employee administration, HR operations, and engagement initiatives in a fast-paced startup environment.

Reporting to the HR Manager, you will balance administrative excellence with employee support, coordinate paperwork, and liaise with the finance team for payroll changes. The role is full-time and on-site in Ottawa.

Qualifications

• 1-3 years of experience in an HR, administrative, or coordinator role.
• Diploma or degree in Human Resources, Business Administration, or a related field.
• Proficiency in Google Workspace, Monday.com, and HRIS (Humi) is an asset.

Responsibilities

• Support recruitment and onboarding processes.
• Handle employee administration and HR operations.
• Assist payroll and benefits administration and answer HR inquiries.
• Provide employee engagement support and assist with communications.

Skills

Organized

People-focused

Recruitment coordination

Communication

Education

Diploma or degree in Human Resources

Tools

Google Workspace

Monday.com

Humi (HRIS)

Job description

Bushbalm is The Bikini Line Skincare Experts, on a mission to be the go-to solution for ingrown hairs, dark spots, and razor bumps- everywhere on the body. We create effective, results-driven products that help people feel confident in their skin, from the bikini line to underarms and beyond.

Born in Ottawa, ON, we've grown from a bold idea to one of the city's most exciting startups- securing a deal on Dragons' Den and ranking among Ottawa's fastest-growing companies. With a powerhouse eCommerce presence, a rapidly expanding retail footprint, and a strong network of waxing professionals, we're disrupting the skincare industry in a big way. At Bushbalm, you'll join a fast-moving, passionate team where innovation, collaboration, and career growth go hand in hand. If you're ready to make an impact, we'd love to meet you!

Why Join Bushbalm?

• Be part of a rapidly growing and innovative skincare brand making waves in the beauty industry.
• Work in a collaborative and fun environment that values creativity and fresh ideas.
• Gain strong opportunities for career growth and professional development.
• Help expand a brand that is available in Ulta Beauty locations nationwide and 27,000+ waxing salons.

The Role

Bushbalm is seeking an organized, proactive, and people-focused HR Coordinator to support our growing team. Reporting to the HR Manager, the HR Coordinator is a new role and will play a key role in supporting recruitment, onboarding, employee administration, HR operations, and employee engagement initiatives. This role is ideal for someone who enjoys balancing administrative excellence with employee support and thrives in a fast-paced environment.

In this Role, You Will:

Recruitment and Talent Acquisition

• Coordinate end-to-end recruitment activities, including job postings, candidate scheduling, interview coordination, and candidate communications.
• Support hiring managers throughout the recruitment process and maintain an exceptional candidate experience.
• Manage applicant tracking systems and ensure candidate records are accurate and up to date.
• Assist with reference checks and preparation of employment offers.

Onboarding and Off-boarding

• Coordinate new hire onboarding, including employment documentation, system setup, and orientation schedules.
• Ensure all onboarding materials and employee records are completed and maintained accurately.
• Support employee off-boarding processes, including exit documentation and equipment coordination.

HR Administration

• Maintain employee records and HR databases while ensuring data accuracy and confidentiality.
• Prepare employment letters, contract amendments, and other HR-related documentation.
• Support payroll administration by maintaining employee information and assisting with employee changes, while maintaining communication with the finance team
• Assist with benefits administration, employee enrollments, and employee inquiries.

Employee Experience and Engagement

• Support employee engagement initiatives, recognition programs, and company events.
• Assist with employee communications and HR-related announcements.
• Serve as a point of contact for employee questions regarding HR policies, procedures, and programs.

Compliance and HR Operations

• Support compliance with employment standards, workplace policies, and HR best practices.
• Assist with maintaining HR policies, procedures, and employee handbook updates.
• Support health and safety initiatives and required workplace documentation.
• Generate HR reports and provide administrative support for various HR projects.

What you Bring:

• 1-3 years of experience in an HR, administrative, or coordinator role.
• Diploma or degree in Human Resources, Business Administration, or a related field.
• Proficiency in Google Workspace, Monday.com, and HRIS (Humi) is an asset.
• Experience in a fast-paced environment is considered an asset.
• CHRP designation or working toward certification is considered an asset
• Experience with supporting employees across Canada and in the USA is an asset

Our recruitment process is fair and transparent. We do not use AI throughout our recruitment process. All interviews and final hiring decisions are made by the hiring manager and our HR team. AI does not make any hiring decisions.

Bushbalm Inc. is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities, and we provide accessible candidate experience. If you need accommodation during the application or interview process, please contact us and we will work this you to meet your needs.