Human Resources Coordinator

UNF Canada; Niagara Falls; On-site; CAD 50,000 - 80,000; Full time

Job summary

A leading university seeks an HR Coordinator responsible for supporting HR operations, including payroll, onboarding, and compliance. This multifaceted role requires a proactive individual committed to fostering a diverse workplace. Candidates should possess a relevant degree and HR administrative experience, preferably in academic settings.

Benefits

Inclusive work environment

Commitment to diversity and equity in hiring

Qualifications

• 2 years of HR administrative experience in higher education or related field.
• Strong written and oral communication skills.
• Proficiency in HRIS and payroll processing.

Responsibilities

• Supports HR leadership with operational and administrative tasks.
• Maintains HR documentation and employee records.
• Assists with onboarding and payroll processes.

Skills

Communication

Problem-solving

Attention to detail

Customer service orientation

Education

Bachelor’s degree in human resources, Business Administration or a related field

Tools

HRIS (ADP WFN preferred)

MS Office Programs

Job description

The HR Coordinator is a key position which supports the human resources department to ensure the smooth administrative operations of the department. The HR Coordinator position is multi-faceted and has a wide range of responsibilities related to all HR functions, including HR department administrative support, payroll, employee onboarding, employee life cycle and HRIS administration, benefits, RRSP and compensation administration, reporting, records management, HR policy and compliance, and HR projects and initiatives.

The HR Coordinator interacts with a broad range of stakeholders, primarily employees and other HR team members. This position often operates as the first point of contact for employees interacting with the HR department.

Specific Responsibilities

The HR Coordinator will be responsible for the following, as well as other related duties as assigned,

• Supports the HR leadership team with HR administrative and operational support
• Supports planning and execution for HR events, training programs etc.
• Maintains HR files and documentation, ensuring accuracy and confidentiality
• Conducts and supports audits of HR and employee information
• Supports all employees with HR questions and information, acting as a first point of contact
• Maintains the HR Intranet (SharePoint) by updating and posting content
• Prepares standard documentation, materials and letters as required
• Schedules meetings and resources (space, catering etc.) for the HR leadership team as needed
• Assists with the onboarding of new hires
• Support employees with self-service administrative changes
• Tracks and process employee changes (positions, statuses, compensation, transfers, promotions etc.), maintaining accurate records of employee information in the HRIS
• Enters payroll adjustments (new hires, leaves, OT etc.) on a regular, timely and accurate basis
• Prepares bi-weekly payroll reports for RRSP contributions and reconciliation
• Performs 1st level bi-weekly payroll reconciliation to pre-approve payroll for manager review
• Facilitates new employee probationary review process administration with managers
• Prepares standard reoccurring and ad-hoc reports for HR leadership

Position Requirements

To be successful in the HR Coordinator role, an individual must possess, and be committed to developing, maintaining, and demonstrating the following:

• CHRP designation or working towards designation is an asset
• Proficiency with MS Office Programs (Outlook, Word, Excel, PowerPoint) is essential
• Strong written and oral communication skills and interpersonal skills with the ability to work with diverse stakeholders
• Strong problem-solving abilities, attention to detail/accuracy
• Bias for action and a customer centric orientation
• Self-starter with the ability to work both independently and collaboratively as part of a team
• Demonstrated sense of urgency, initiative and an ability to complete a high volume of deadline-driven work in a fast-paced environment
• Demonstrated commitment to cultivating a diverse and inclusive environment
• Ability to maintain confidentiality over sensitive information and documentation
• Previous experience within a start-up environment or experience in building HR programs/processes is an asset
• Flexibility to work overtime outside of regular hours (evenings and weekends) to support the needs of the University

Education and Experience:

• Bachelor’s degree in human resources, Business Administration or a related field
• 2 years of HR administrative experience, preferably in an academic or higher education environment
• Experience with HRIS and payroll systems is required (ADP WFN is preferred)

University of Niagara Falls Canada (UNF), UNF is committed to a fair and transparent recruitment process. While AI tools assist us in identifying and communicating with candidates, applications are reviewed by our dedicated Talent Acquisition team to ensure a thorough evaluation of all candidates.

We value diversity and strive to create an inclusive environment where all individuals have an equal opportunity to succeed. We comply with all relevant laws and regulations in Ontario and adhere to the highest standards of ethical hiring. We are committed to protecting your personal information and ensuring that all data collected during the recruitment process is handled with the highest level of confidentiality.

Diversity and Inclusivity Statement

University of Niagara Falls Canada (UNF) is strongly committed to equity, diversity, and inclusivity within its community and especially welcomes applications from racialized persons / persons of color, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

University of Niagara Falls Canada recognizes that applicants may have had obligations outside of work that have negatively impacted their record of achievements (e.g., parental, elder care, and/or medical). You are not required to disclose these obligations in the hiring process. If you choose to do so, UNF will ensure that these obligations do not negatively impact the assessment of your qualifications for the position.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail].

4342 Queen Street,
Niagara Falls, ON, L2E 7J7, Canada

University of Niagara Falls Canada acknowledges that the land we gather on is located on the traditional territory of the Haudenosaunee, Hatiwendaronk and Anishinaabe peoples. We also acknowledge the many other First Nations, Métis, and Inuit peoples who call this region home.

We commit to building relationships based on respect, reciprocity, and reconciliation as we work, learn, and gather on this land. Furthermore, we acknowledge that the Niagara region is situated on treaty land, and we stand with all Indigenous peoples, past and present, in promoting the wise stewardship of the lands on which we live.

Designated Learning Institute Number: O287430643972.