Human Resources Coordinator

Owen Sound; London; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Professional Development

FlexTime/Banked Time Off

OMERS Pension Plan

Health & Dental Benefits

Employee & Family Assistance Program

Job summary

Middlesex County is seeking an HR Coordinator to provide HR services and support for day-to-day operations within the County of Middlesex. The role focuses on recruitment, employee relations, health and safety, and training and development, with participation in implementing and optimizing the talent acquisition system to improve hiring efficiency and user adoption.

The successful candidate will manage the full recruitment lifecycle, onboarding, and records management, while supporting

Qualifications

• Two-year college diploma in HRM, Business Administration or related.
• Two years of HR experience, municipal setting preferred.
• CHRP designation or pursuing is an asset.
• Knowledge of Employment Standards Act, OHSA, WSIA, Human Rights Code, Pay Equity Act.
• Excellent interpersonal and written/oral communication.
• Demonstrates tact and diplomacy with sensitive information.
• Able to work independently and manage time to meet deadlines.
• Able to balance priorities in a fast-paced environment.
• Valid G driver's license and access to a vehicle.
• Current Criminal Record Check satisfactory to the County.

Responsibilities

• First point of contact for HR inquiries and directs to Director/Manager.
• Manage full recruitment lifecycle in the talent acquisition system; coordinate postings, screenings, interviews, references, offers.
• Oversee employee onboarding including IT/HR training modules and records.
• Maintain HR records in accordance with policies and retention.
• Coordinate legislated HR training and maintain training records.
• Assist with workplace injury processes and disability management records.
• Support Labour Relations by scheduling meetings and preparing letters.
• Maintain Health and Safety compliance and annual employee recognition program.
• Prepare Statistics Canada Job Vacancy and Wage Survey quarterly.
• Aid in employee events coordinated by Social Committee.
• Perform special projects and Return-to-Work program support.

Skills

Interpersonal skills

Communication skills

Tact and diplomacy

Independent work

Time management

Multitasking

Education

Two-year college diploma in HRM/Business Admin

CHRP designation (or pursuing)

Job description

Position Overview:

AspartoftheHumanResourcesTeam,theHumanResourcesCoordinatorprovidesHRservicesandsupporttoassistwiththeday-to-dayoperationsofthedepartment,withafocusonrecruitment,employeeandlabourrelations,healthandsafety,andtraininganddevelopmentwithintheCountyofMiddlesex.ThesuccessfulcandidatewillbeintegralintheimplementationandoptimizationoftheCounty’stalentacquisitionsystemtoenhancehiringefficiencyanduseradoption.

Duties and Responsibilities:

• ServesasthefirstpointofcontactforinternalandexternalHR-relatedrequestsorinquiriesandprovidesassistanceasrequired.DirectsanyrequestsorinquiriestotheDirectorofHumanResourcesand/ortheManagerofHumanResources.
• Responsibleformanagingthefullrecruitmentlifecycleforunionizedandnon-unionizedpositionsthroughtheorganization’stalentacquisitionsystem,whileleadingtheimplementationandoptimizationofthesystemtoenhancehiringefficiencyanduseradoption.Coordinatesallaspectsoftherecruitmentprocess,includingpostingroles,screeningapplications,arrangingandparticipatingininterviews,developinginterviewquestions,conductingreferencechecks,andpreparingofferlettersandemploymentcontracts.ProvidessupporttoHRleadershipandseniormanagementinmanagement-levelrecruitmentasneeded.
• Responsiblefortheemployeeonboardingprocess,includingbutlimitedto:ITanddepartmentnotifications;orientationpackages(includingsettingupHRandH&Strainingmodulesthroughthetrainingplatform);andupdatingpersonnelrecords.Ensuresonboardingdocumentationisreceivedwithintheestablishedtimelines.
• MaintainsHumanResourcesrecords(employee,training,recruitment,disabilitymanagement,etc.)inaccordancewiththerecordsmanagementclassificationsystem;responsibleformanagingdataandrecordsinaccordancewiththerequirementsofthepositionandcorporatepolicies,includingproperhandling,storage,security,andretention.
• CoordinateslegislatedHRtrainingandorganizationaltraininginitiatives,includingscheduling,enrollment,trackingcompletion,andmaintainingaccuratetrainingrecordsasdirected.Tracksoutstandingtrainingandcoordinatesfollow-upcommunicationstosupportcomplianceasdirected
• Assistswiththerequiredadministrationintheeventofaworkplaceinjury.
• ProvidesadministrativesupporttotheDirectorofHumanResourcesand/ortheManagerofHumanResourcesondisabilitymanagement(WSIBandlong-termdisabilityclaims)andtheReturn-to-WorkProgramforemployeeswithoccupationalandnon-occupationalillnessesand/orinjuries.MaintainstherecordsfordisabilitymanagementandReturn-to-WorkProgram.
• AssiststheDirectorofHumanResourcesand/ortheManagerofHumanResourcesintheareaofLabourRelationsbyschedulingmeetings,takingnotes/minutesatvariousmeetings,andpreparingletters,etc.
• MaintainstheCounty’sHealthandSafetyBoardandFirstAidKitstoensurecompliancewiththeOHSA.
• Managestheannualemployeerecognitionprogram.
• CompletestheStatisticsCanadaJobVacancyandWageSurveyonaquarterlybasis.
• SupportsemployeeeventscoordinatedbytheSocialCommittee,includingparticipatingasamemberofthecommitteeandprovidingassistanceasneeded.
• AssiststheDirectorofHumanResources,theManagerofHumanResources,and/ortheSafety&StandardsOfficerwithspecialprojectsasdirected.
• AccountabilityforHealthandSafety-ResponsibleforworkingsafelyandfollowingtheOccupationalHealthandSafetyActandallapplicablepoliciesandprocedures.
• Performsotherdutiesasassigned.

Qualifications:

• Two-yearcollegediplomainHumanResourcesManagement,BusinessAdministrationorrelateddiscipline.
• TwoyearsofexperienceorequivalentworkinginaHumanResourcescapacity,preferablyinamunicipalsetting.
• CertifiedHumanResourcesProfessional(CHRP)designationorworkingtowardsdesignationanasset.
• GeneralknowledgeoftheEmploymentStandardsAct,OccupationalHealthandSafetyAct,WorkplaceSafetyandInsuranceAct,theHumanRightsCode,PayEquityAct,etc.
• Excellentinterpersonalandcommunicationskills,bothoralandwritten.
• Abilitytousetactanddiplomacyindealingwithsensitiveandconfidentialinformation.
• Abilitytoidentifyandsolveproblemswithapracticalanddetail-orientedapproach.
• Abilitytoworkindependently,takeinitiative,andmanagetimeeffectivelytomeettightdeadlines.
• Abilitytobalancemultiplepriorities,oftenwithconflictingtimelinesinafast-pacedenvironment.
• Avalid“G”driver’slicenceandaccesstoavehicletotravelasrequiredtofulfiljobresponsibilities.
• CurrentCriminalRecordCheckthatissatisfactorytotheCountyofMiddlesex.

What We Offer:

• ProfessionalDevelopment
• FlexTime/BankedTimeOff
• OMERS PensionPlan
• Health&DentalBenefits
• Employee&FamilyAssistanceProgram

Why Choose Middlesex County?

MiddlesexCountyisavibrantupper-tiermunicipalityinSouthwesternOntario,offeringastrongbusinessenvironment,convenienttransportationaccess,andahighqualityoflife.Residentsbenefitfromexcellenthealthcare,affordablehousing,diverseeducationalopportunities,andabundantrecreationalandculturalactivities.WhiletheCountyadministrationisbasedinLondon,theregionismadeupofuniquevillages,towns,andruralcommunitiesthatofferawelcomingenvironmentforresidentsandvisitors.WorkingatMiddlesexCountyprovidestheopportunitytomakeameaningfulimpactwhilebuildingstrongrelationshipswithinthecommunitiesweserve.

Applying with Middlesex County

Aspartofourrecruitmentandselectionprocessforthisposition,considerationofapplicantsmayincludeaskillsassessmentofpreviousperformance,experienceandqualifications.Additionally,successfulcandidateswillberequiredtoprovideverificationofcredentialsasaconditionofoffer.

WedonotuseArtificialIntelligencetoscreen,assess,orselectcandidates.

OnlyapplicationssubmittedthroughtheMiddlesexCountyjobboardbythedeadlinenotedabovewillbeaccepted.Wethankallapplicantswhoapply,butonlyapplicantsselectedforinterviewwillbeacknowledged.InaccordancewiththeMunicipalFreedomofInformationandProtectionofPrivacyAct,applicantinformationiscollectedandwillbeusedtodeterminequalificationsforemploymentwithMiddlesexCounty.Questionsaboutthecollect[e-mail]

MiddlesexCountyisanequalopportunityemployer.Wearecommittedtoadiverseandinclusiveworkplaceforeveryone.Accommodationsareavailablethroughouttherecruitmentprocess.Ifyouarecontactedforaninterview,pleaseadviseusofanyaccommodationsthatmayberequired.Thisinformationwillbetreatedconfidentiallyandonlyusedforthepurposeofprovidinganaccessiblerecruitmentexperience.