Administrative Assistant II - Social and Community Services

County of Simcoe; Midhurst; On-site; CAD 58,000 - 70,000; Full time

Job summary

County of Simcoe in Midhurst, ON is seeking an Administrative Assistant II to support the Social & Community Services division. The role involves confidential payroll tasks, calendar management, travel arrangements, and coordinating meetings with internal and external stakeholders.

Ideal candidates have at least one year post-secondary education in office administration, strong organizational and communication skills, and a valid driver's license.

Qualifications

• Minimum one year post-secondary education in office administration.
• Advanced word processing, spreadsheet and database skills.
• Knowledge of basic accounting principles.
• Strong interpersonal and communication skills.
• Strong organizational skills.
• Requires close attention to detail and accuracy.
• Valid G class driver's license and access to reliable vehicle.
• Criminal records check that is less than six months old at time of hire.
• A minimum of three years of varied office experience.
• Criminal reference check.

Responsibilities

• Provide flexible administrative support to Directors and Managers within the division, including support with confidential information.
• Respond to telephone calls and/or email messages, providing information and/or assistance.
• Calendar management: Scheduling, monitoring and resolving meeting conflicts, including meetings with internal and external stakeholders.
• Update and maintain divisional organizational charts to ensure they remain current.
• Arrange travel arrangements and itineraries as required.
• Coordinate meetings, prepare agendas, minutes, action items and materials.
• Collect confidential information for reports or programs.
• Organize and attend departmental events, including venue and catering logistics.
• Prepare bi-weekly staff payroll, coordinate pay summaries, and act as timekeeper for divisional staff.
• Update divisional health and safety course system and track training.
• Coordinate purchase of supplies and maintenance of office equipment.
• Create purchase orders and cheque requisitions; review invoices for discrepancies.
• Ensure confidential documentation is secured nightly.
• Maintain records for the Social & Community Services Division per ICaRRS.
• Provide input into policy development and participate on committees.
• Provide back-up coverage to Administrative Supervisor as needed.

Skills

Advanced word processing

Spreadsheet skills

Database skills

Accounting basics

Interpersonal skills

Organizational skills

Attention to detail

Driver's license

Criminal records check

Education

Post-secondary education in office administration

Job description

Administrative Assistant II - Social and Community Services - (4703)

Administrative Assistant II - Social and Community Services

Close Date

4 November 2026

Contract Type

Permanent - Full Time

Location

Midhurst, ON L9X 1N6 CA (Primary)

Job Description

POSITION SUMMARY

Reporting to the Administrative Supervisor, the Social & Community Services Administrative Assistant position supports directors and managers within the Social and Community Services Division in accordance with the policies of the County and applicable legislation. The administrative assistant role requires exceptional judgement, discretion and political acuity, along with an understanding the context of the various portfolios to determine the needs of directors and managers.

DUTIES AND RESPONSIBILITIES (not listed in order of priority)

1. Provide flexible administrative support to Directors and Managers within the division, including support with confidential information (e.g. payroll, HR, etc.).

2. Respond to telephone calls and/or email messages, providing information and/or assistance and directing as appropriate.

3. Calendar management: Scheduling, monitoring and resolving meeting conflicts, confirming appointments and meetings, including meetings with internal and external stakeholders.

4. Update and maintain divisional organizational charts to ensure they remain current.

5. Arrange travel arrangements and itineraries as required

6. Coordinate and attend internal and external meetings during and after business hours as required, preparing and tracking agendas, minutes, action items and meeting materials.

7. Collect confidential information for various reports, projects or programs (e.g. legal, real estate, HR)[ZS1.1]

8. Organize, plan and attend, as required, departmental and divisional events, such as training, professional development days and meetings, including venue booking, catering, technical requirements, etc.

9. Prepare bi-weekly staff payroll, coordinate pay summaries, reconciliations and investigate discrepancies, including serving as timekeeper for divisional management staff, provide training and ongoing support to new timekeepers.

10. Update and maintain divisional health and safety course system[ZS2.1]s, including updating content, enrolling staff in required training courses and monitoring completion requirements.

11. Coordinate the purchase of supplies and maintenance of office equipment used by management staff.

12. Create purchase orders and cheque requisitions, receive and review invoices for discrepancies and investigate any issues.

13. Ensure confidential documentation is secured nightly.

14. Maintain records for the Social & Community Services Division in accordance with ICaRRS.

15. Provide input into the development of related policies and procedures as required.

16. Participate on committees as required.

17. Provide back-up coverage to the Administrative Supervisor as needed.

18. Liaise with all County of Simcoe Departments as required.

19. Comply with provincial and County occupational health and safety legislation, regulations, policies and procedures.

20. Maintain confidentiality in accordance with the Municipal Freedom of Information and Protection of Privacy Act.

21. Perform other duties as assigned, including redeployment in emergency situations.

CORPORATE COMPETENCIES

Has knowledge of and demonstrated ability in our corporate competencies:

• Acts with the Customer in Mind
• Continuously Seeks to Improve Work Processes
• Communicates with Impact

EDUCATION, TECHNICAL SKILLS AND CERTIFICATION

• Minimum one (1) year post-secondary education in office administration. This job may be considered for educational equivalency in accordance with County Policy.
• Advanced word processing, spreadsheet and database application skills.
• Knowledge of basic accounting principles.
• Strong interpersonal and communication skills.
• Strong organizational skills.
• Requires close attention to detail and accuracy.
• Valid G class drivers license and access to reliable vehicle.
• Criminal records check that is less than six (6) months old at time of hire.

EXPERIENCE

• A minimum of three (3) years of varied office experience in a similar position.
• Criminal reference check.

EFFORT

• Visual and mental effort required when preparing documents, minute taking, etc.

WORKING CONDITIONS

• Regular office environment.
• Attend meetings during and after business hours as required.
• Ability to work remotely if required.

Salary Grade

$57,767.00 - $70,288.00

Union

Non Union

The County of Simcoe thanks all applicants for their interest in this opportunity, but please note that only those candidates selected for an interview will be contacted.

Personal information provided is collected under the authority of the Municipal Act (2001) and will be used to determine eligibility for employment.