Human Resources Coordinator

Roots; Golden Horseshoe; On-site; CAD 45,000 - 65,000; Full time

Job summary

A leading Canadian lifestyle brand is seeking an HR Coordinator to support its Human Resources Team. The ideal candidate will manage HR administrative tasks, maintain employee records, and assist in various HR initiatives. This role requires strong organizational skills and a background in HR, preferably in retail.

Benefits

Inclusivity and commitment to diversity in the workplace

Accommodations available throughout the recruitment process

Qualifications

• 1+ years’ experience supporting an HR department, preferably in retail.
• Experience with Ceridian Dayforce strongly preferred.
• Ability to handle sensitive data and maintain confidentiality.

Responsibilities

• Manage HR mailbox and triage employee inquiries.
• Coordinate and maintain HR calendar including events and milestones.
• Prepare HR-related documents including employment and termination letters.

Skills

Communication

Time Management

Customer Service

Attention to Detail

Education

Post-secondary education in Human Resources, Business Administration or related field

Tools

HRIS systems

Microsoft Office

Job description

Established in 1973, Roots is a proudly Canadian lifestyle brand that celebrates authenticity, quality, and community. Inspired by the great outdoors, we create timeless, sustainable apparel and leather goods designed for comfort and everyday adventure. At Roots, we believe in fostering a culture of inclusivity, creativity, and teamwork – where every team member plays a role in shaping our brand’s legacy. If you bring passion to everything you do, lead with integrity, and believe in the power of collaboration to drive growth, we’d love to have you on our journey!

Nature & Scope → Your Role at Roots

The HR Coordinator will act an integral member of the Human Resources Team. Reporting to the Sr. Director, Human Resources, the individual will collaborate across the business to support the HR Business Partners. The ideal candidate plays a critical administrative and coordination role within the Human Resources team to provide comprehensive administrative and operational support. The ideal candidate will bring generalist experience, exceptional organizational and communication skills, and a strong ability to manage multiple administrative functions across HR initiatives, calendars, reporting, and employee support

Key Responsibilities → How You’ll Make An Impact

• Manage the HR mailbox and triage employee inquiries, redirecting or escalating as appropriate.
• Coordinate and maintain the master HR calendar including deadlines, events, milestones, and meetings.
• Track and process all HR-related expenses; manage the department’s budget and provide GL updates as needed.
• Maintain and update employee records (e.g., personnel files, HRIS entries, changes in status).
• Prepare HR-related documents and correspondence, including employment contracts, termination letters, and verification letters.
• Support document control processes including maintaining version control for all HR policies and procedures.
• Develop proficiency in Dayforce and provide support on modules such as onboarding, employee data maintenance, and reporting.
• Prepare recurring and ad hoc HR analytics and reports (e.g., turnover, vacancies, LOAs, vacation, org charts).
• Support audits and compliance tracking as needed (training, H&S documentation, etc.).
• Coordinate candidate interview schedules and follow-ups with hiring managers.
• Assist in the planning and execution of recruiting events or job fairs.
• Support new hire onboarding logistics (e.g., IT tickets, welcome packages, orientation scheduling).
• Administer and track employee recognition programs and Years of Service patches.
• Support planning and execution of employee engagement activities and townhalls.
• Support H&S program implementation and recordkeeping in coordination with HRBP
• Maintain H&S documentation and minutes; assist with incident reporting and monthly audits.
  
  

Qualifications & Experience → The Skills You Bring

• 1+ years’ experience supporting an HR department, preferably in a retail organization.
• Post-secondary education in Human Resources, Business Administration or a related field.
• Working knowledge of HRIS systems; experience with Ceridian Dayforce strongly preferred.
• Proficient in Microsoft Office (Excel, Outlook, Word, PowerPoint).
• Excellent written and verbal communication skills.
• Strong administrative and time management skills.
• Detail-oriented with a high level of accuracy.
• Ability to maintain confidentiality and handle sensitive data.
• Strong interpersonal and customer service mindset.
  
  

At Roots we appreciate that skills and expertise are cultivated through a range of experiences. We are committed to reflecting Canada's diverse landscape in our products, team, and workplace culture. We value your unique perspective and encourage you to apply, even if you don't meet every listed requirement. Accommodations are available for applicants throughout the recruitment process.