Human Resources Coordinator

EFW Radiology; Calgary; On-site; CAD 54,000 - 76,000; Full time

Benefits offered by this job

Professional development

Health & wellness benefits

Recognition programs

Employee assistance programs

Parking (onsite)

Volunteer opportunities

Job summary

EFW Radiology is seeking a Human Resources Coordinator to support HR operations, onboarding, employee engagement, training coordination, records management and leave administration. The role partners with employees, leaders, and the HR team to ensure efficient, compliant HR services and a positive employee experience.

Reporting to the Manager of Human Resources, you will handle HR systems, communications, and documentation, while driving continuous improvement initiatives and maintaining

Qualifications

• Post-secondary education in HRM or a business-related field.
• 1+ year HR experience across multiple HR functions.
• Knowledge of Alberta Employment Standards Code and HR principles.
• High level of integrity with the ability to keep confidential information secure.
• Ability to build strong relationships, coach/consult, and mediate conflict.
• Strong interpersonal, verbal, and written communication skills.
• Highly motivated with the ability to work independently as well as part of a team.
• Demonstrated ability to multi-task, prioritize, and handle confidential information.
• Strong analytical and organizational skills.
• Desire to continually upgrade skills, knowledge, and abilities in HR.

Responsibilities

• Provide administrative and operational HR support across onboarding, employee engagement, training coordination, and leave administration.
• Maintain HR documentation, procedures, forms, and job descriptions; ensure up-to-date information.
• Develop employee communications, guides, resources, and program materials.
• Assist with compensation program administration and related documentation.
• Identify opportunities to improve HR processes and employee experience.
• Coordinate disability claims, leaves of absence, and accommodations; liaise with insurers and providers.
• Maintain confidential case files and records; support return-to-work planning.
• Administer and support HR technology applications (LMS, PolicyTech) and related workflows.
• Monitor training participation, completion rates, and prepare related reports.

Skills

Interpersonal skills

Communication

Relationship building

Professionalism

Integrity

Confidentiality

Multi-tasking

Organizational skills

Analytical thinking

Independent worker

Education

HRM or business-related field

Tools

Microsoft Office

Adobe

Job description

Current job opportunities are posted here as they become available.

Position Status: Regular, Full-time (1.0 FTE)

EFW Radiology is currently seeking a Human Resources Coordinator to join our team and contribute to our mission of providing exceptional patient care!

About EFW: EFW Radiology owns and operates 11 community-based clinics providing Diagnostic Imaging, Maternal Fetal Medicine, and Pain Management services.

Our Core Values:

• Compassion: Treat everyone with care, kindness, and respect.
• Trust: Demonstrate empathy and understanding while partnering with patients, caregivers, communities, and each other.
• Meaning: Contribute to the well-being of our communities through healthcare, innovation, education, and careers.

The Role:

The Human Resources Coordinator provides administrative and operational support across a broad range of HR functions, including HR systems, onboarding, employee engagement, training coordination, record management, and leave administration. Working closely with employees, leaders, and the HR team, the role helps ensure efficient HR operations, regulatory compliance, and a positive employee experience.

Reporting to: This position directly reports to the Manager of Human Resources.

Role Overview:

HR Operations, Employee Programs, and Administration

• Builds and maintains strong working relationships with employees, leaders, team members, and other departments across the organization.
• Acts as a point of contact for employee inquiries regarding HR programs, policies, and processes.
• Coordinates employee engagement, recognition, and appreciation programs, including events, communications, nominations, awards administration, and related activities.
• Administers shared HR inboxes and performs a variety of HR administrative duties to support efficient service delivery.
• Provides administrative support and backup coverage to HR team members as required.
• Maintains HR documentation such as procedures, forms, templates, job descriptions, and related documentation to ensure information remains accurate and up to date.
• Develops and maintains employee-facing communications, guides, presentations, resources, and other materials that support HR programs and initiatives.
• Assists with the administration of compensation programs and processes, including compensation employee documentation, and administrative support.
• Identifies opportunities to improve administrative processes, employee experience, communication effectiveness, and HR service delivery, and participates in continuous improvement initiatives.

Employee Wellness, Accommodations, and Leave Administration

• Coordinates administrative processes related to disability claims, leaves of absence, and workplace accommodation requests.
• Acts as an initial HR contact for employees, leaders, insurers, and third-party providers. regarding leave and accommodation processes, forms, and required documentation.
• Coordinates the administration of disability and leave cases, including submitting documentation to carriers and facilitating communication between carrier, employees and leaders.
• Maintains accurate and confidential case files, employee records, and documentation related to leaves, accommodations, and return-to-work planning.
• Assists with gathering information and monitoring accommodation plans to support ongoing follow-up and operational requirements.
• Coordinates other types of leaves of absence and ensures appropriate approvals, documentation and tracking are maintained.
• Supports organizational health and safety programs and reporting as required.

HR Systems and Technology

• Administer and support HR technology applications, including the Learning Management System (LMS), PolicyTech, and other HR platforms.
• Maintain system content, user access, workflows, configurations, and records to support business requirements.
• Troubleshoot system issues and liaise with vendors, Information Technology, and internal stakeholders as required.
• Maintain user guides, job aids, reference materials, and training resources to support the effective use of HR systems.
• Support to leaders and employees with HR technology platforms and processes.
• Support employee learning and development initiatives through the administration and coordination of training programs, resources, and educational activities.
• Monitor learning participation, completion rates, and training records and prepare related reports as required Undertakes other related duties as assigned.

You have the following:

• Post-secondary education in Human Resources Management; or a business-related field is required.
• 1+ year HR experience, providing support across multiple HR functions.
• Knowledge of Alberta Employment Standards Code and human resources principles and practices.
• High level of integrity with the ability to keep confidential information secure.
• Ability to build strong relationships, coach/consult, and mediate conflict.
• Strong interpersonal, verbal, and written communication skills.
• Highly motivated with the ability to work independently as well as member of the team.
• Demonstrated ability to multi-task, prioritize, and deal with confidential information.
• Strong analytical and organizational skills.
• Attention to detail with the ability to identify problem areas proactively.
• Proven organizational skills and ability to manage multiple projects.
• Desire to continually upgrade skills, knowledge, and abilities in the Human Resource profession.
• Professional attitude in all interactions with employees, supervisors, managers, and directors.
• Intermediate level skills with Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe.

Working Conditions

• Able to spend prolonged periods at a desk utilizing a computer and monitor and performing other close visual work as required (sitting, handling, touching, finger dexterity).
• This position is based at our Head Office located in Seton (Calgary SE) but requires the ability to travel to any EFW location and provide own transportation as required.

Why EFW?

We offer meaningful careers and are committed to providing equitable total compensation for everyone, including;

• Professional Development Programs and Continued Education Support
• Extended Health, Dental & Wellness Benefits
• Employee Recognition and Appreciation Programs, Giveaways, Contests, and Events
• Employee and Family Assistance Programs
• Onsite and Subsidized Parking
• Volunteer Opportunities with Community Partners

Diversity, Equity, and Inclusion at EFW:

EFW Radiology is an equal opportunity employer. We are committed to hiring talented, qualified professionals without regard to race, age, gender, or any other protected ground and to providing an environment without discrimination.

EFW is committed to creating a safe and healthy environment for employees, patients and community partners.

Every effort is made to provide fair and equal employment and development opportunities and to ensure that our policies regarding hiring, compensation, promotions, and transfers are based solely on skills and capabilities, job requirements, job performance, and other job-related criteria.

We thank all applicants in advance, however, we will only contact candidates selected for an interview.