Human Resources Coordinator

Magna-International-6df39721; Bradford West Gwillimbury; On-site; CAD 55,000 - 65,000; Full time

Benefits offered by this job

Medical and Dental Benefits

Profit Sharing

RRSP Program

Life Insurance

Employee Discounts

Job summary

Magna Mechatronics, Mirrors & Lighting is seeking an HR Administrative Professional in Ontario to provide frontline HR support, coordinate communication, and assist with payroll and onboarding tasks.

You will maintain HR records in Workday, support Time & Attendance processes, and help plan staff events while ensuring confidentiality and alignment with company policies.

Qualifications

• Post-Secondary Education in Human Resources Management, or equivalent.
• Experience in the automotive or manufacturing industry is an asset.
• CHRP designation is an asset.
• Able to thrive in a fast-paced environment with strong organizational skills.

Responsibilities

• First point of contact for employee inquiries and provide admin support to HR.
• Assist with planning social events and administrative activities for initiatives.
• Maintain Dortec and Magna communications and update HRIS postings and boards.
• Assist with monthly employee communications meetings and recruitment activities.
• Support Time and Attendance auditing and bi-weekly payroll processes.

Skills

Organizational skills

Communication skills

Microsoft Office

Education

Post-secondary HR education

Tools

Workday

Dayforce

Job description

Job descriptions may display in multiple languages based on your language selection.What we offer:At Magna, you can expect an engaging and dynamic environment where you can help to develop industry-leading automotive technologies. We invest in our employees, providing them with the support and resources they need to succeed. As a member of our global team, you can expect exciting, varied responsibilities as well as a wide range of development prospects. Because we believe that your career path should be as unique as you are.Group Summary:The Mechatronics, Mirrors and Lighting group specializes in automotive technologies that are driving the future of mobility. Combining a deep systems knowledge to develop unique vehicle access experiences, intelligent visions systems and advanced automotive lighting technologies, MML's expertise light the path to innovation, safety and styling.Job Responsibilities:First point of contact for employee inquiries, redirecting to senior team members as requiredResponsible for providing administrative support to the Human Resources DepartmentAssist with the planning of social events and complete administrative activities for social initiatives (preparing letters, gift cards, sorting and distributing of company gifts)Provide administrative support to the Health, Safety and Environmental SpecialistUpdate and maintain Dortec communication boards, MagnaNow, MyLife App, Newsletter and Health, Safety and Environmental communication areas. Ensure all communication is up-to-date, consistent, and presented in a manner that supports the Dortec and Magna branding.Create communication postings, posters, etc. as requiredAssist with Monthly Employee Communication Meetings (such as scheduling, and completing meeting minutes)Assist with the administrative functions of Magna’s Service Award Program through sorting and distributing gifts, yearbooks and creating certificatesAssist with the administrative functions of Magna’s Retirement ProgramEnsure all job descriptions are updated and signed off by employees on an annual basisEnsure all hourly performance reviews are completed through WorkdayAssist in updating of Human Resources documents on the document control systemAssist in Time and Attendance auditing and pay adjustments for bi-weekly payrollAct as an advisor to employees regarding the Short-Term Absence process as well as complete employer documents and conduct follow-up communication with employees, the benefits provider, supervisors and HR as requiredUpdate and maintain employee records within the HRIS (Workday) – i.e. processing pay changes, updating contact information etc.Call employees as requested by their supervisor to notify them of work shortages, vacation approvals etc.Ensure shop floor visibility and coverage for all shifts as requiredPromote positive Employee Relations and assist with responsibilities such as updating company policies, procedures and responding to employee inquiries in a timely mannerMaintains a professional customer service-oriented manner and supports the corporate image as per Company and Departmental objectives and policies.Assist with temporary direct labour staffing and all recruitment activities (i.e. posting jobs, screening candidates, administering written assessments)Coordinate Monthly Coffee Chat, including meeting minutes preparation and distributionPrepare and conduct New Employee Orientation materials/packages as requiredAdminister Training notifications and updating the Training DatabaseMaintain physical employee files through regular filingSupport the Magna Employee Charter principles and ensure fair and equitable treatment of all employeesMaintain strict confidentiality of all information obtained, written or verbal, within the Human Resources Department.Follows and models safe working practices and promotes safety in the workplacePerform other duties as requiredQualifications and Skills:Post-Secondary Education in Human Resources Management, or equivalentExperience working in the automotive industry or the manufacturing industry an assetWorking towards CHRP designation an assetExcellent organizational and communication skillsWorking knowledge of all current Employment Legislation (ESA, OHSA, AODA)Ability to work in a fast-paced environmentComputer literate with experience in Microsoft Office (Word, Excel, PowerPoint)Previous experience with Time and Attendance an asset (i.e Dayforce)Previous experience with an HRIS an asset (i.e Workday)Salary Range: $55,000 - $65,000Vacancy Status: Immediate, open positionSite Benefits:Conveniently close to Highway 400Medical and Dental BenefitsProfit Sharing (EEPPP) and Group RRSP ProgramCompany Paid Basic Life Insurance and AD&DCorporate Plans for Roger's Cellphone Data PlanEmployee Discounts: Auto and Home Insurance, Retail, Restaurants, etc.Awareness, Unity, Empowerment:At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email or traditional mail to comply with GDPR requirements and your local Data Privacy Law.AI-Assisted Screening DisclosureAs part of our commitment to a fair, consistent, and efficient recruitment process, we may use artificial intelligence (AI) tools to assist in the initial screening of applications submitted through our Workday system. These tools help identify qualifications and experience that align with the role requirements. Please note that AI is used solely to support our recruiters. Final decisions are always made by the hiring manager and the hiring team. Importantly, no applicant data is shared externally through these AI tools. All information remains securely within our systems and is handled in accordance with our privacy and data protection policies.Under conditions defined by applicable law, you may have the right to request an explanation of how AI is used to support decision-making.If you have any questions or concerns about this process, feel free to contact our Talent Attraction team.Worker Type:Regular / PermanentGroup:Magna Mechatronics, Mirrors & Lighting