Human Resources Coordinator

Simcoe Muskoka Catholic District School Board; Barrie; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Equal opportunity employer

Job summary

Simcoe Muskoka Catholic District School Board is seeking a Human Resources Coordinator to coordinate recruitment functions and support CBC/VSC processes. You will provide daily guidance to school administrators and staff while supporting HRBPs and HR projects.

The role requires a College Diploma in HR, 3–5 years HR experience, and strong knowledge of recruitment practices and HR legislation. Proficiency in MS Office, Google Suite, and ATS tools is beneficial.

Qualifications

• 3–5 years of related HR experience.
• Solid understanding of HR-related legislation, recruitment practices, and multi-collective agreements.
• Proficiency with MS Office; experience with Google Suite and ATS tools is an asset.
• Strong interpersonal and communication skills to influence, advise, and collaborate with internal leadership, unions, and external candidates.

Responsibilities

• Coordinate ATS data accuracy; manage candidate statuses, tags, dates, and profiles.
• Pre-screen and shortlist applicants, schedule interviews, and draft offer letters.
• Create internal and external job postings; guide principals and leaders on recruitment practices.
• Facilitate onboarding sessions and collect required candidate paperwork for HRIS entry.
• Administer CBC/VSC processes; liaise with police detachments and EHRO on results.

Skills

Interpersonal communication

Time management

Organizational skills

Problem solving

Collaboration

Education

College Diploma in Human Resources

CHRP designation

Undergraduate degree

Tools

MS Office

Google Suite

ATS tools

Job description

Reporting to the Manager of Employee & Labour Relations, the Human Resources Coordinator is responsible for coordinating the Board's recruitment functions and supporting the Criminal Background Check (CBC) / Vulnerable Sector Check (VSC) processes. The position provides daily customer service and guidance to school administrators, management, and department staff while offering ongoing support to Human Resources Business Partners (HRBPs) and HR projects

Specific duties and responsibilities include:

• Applicant Tracking System (ATS) Management: Act as the primary contact for ATS data accuracy; research new features, manually manage candidate statuses, tags, seniority dates, and board experience numbers, and maintain candidate profiles.
• Candidate & Selection Management: Pre-screen and shortlist applicants, schedule interviews, create interview questions and skills tests, conduct interviews across employee groups, run reference checks, draft offer letters, and send job offers.
• Job Postings & Customer Service: Create internal and external job postings in collaboration with hiring managers; provide guidance to Principals, Superintendents, and leaders regarding recruitment practices.
• On-Boarding Coordination: Facilitate onboarding sessions, collect required candidate paperwork, issue hiring. documentation for HRIS data entry, coordinate training with hiring managers, and arrange supply coverages for attendees.
• CBC and VSS Process Administration: Administer the background check process board-wide, liaise with police detachments, consult with the Executive Human Resources Officer (EHRO) on unsatisfactory results, and ensure secure, confidential document storage.
• Projects & Initiatives: Track and analyze recruitment data, maintain procedural documentation, and assist HR Business Partners and the Manager of Employee & Labour Relations with HR initiatives.

Required Skills and Qualifications:

The successful candidate will bring the following skills and experiences to the role:

• College Diploma in Human Resources (Undergraduate Degree or CHRP designation preferred).
• 3 to 5 years of related HR experience.
• Solid understanding of HR-related legislation, recruitment practices, and multi-collective agreements.
• Proficiency with MS Office; experience with Google Suite and ATS tools is an asset.
• Strong interpersonal and communication skills to influence, advise, and collaborate with internal leadership, unions, and external candidates.
• Strong problem-solving, organizational, and time-management skills to prioritize daily workload and handle confidential matters with discretion.

Accessibility accommodations are available for all parts of the recruitment process upon request.

Accommodation queries should be directed to the Human Resources Department at [e-mail].

Only those candidates selected for an interview will be contacted.

As a condition of employment, new employees to SMCDSB are required, by legislation to submit a satisfactory Criminal Background Check and Judicial Matters Check (CRJMC).

The Simcoe Muskoka Catholic District School Board is deeply committed to promoting Reconciliation through Education, Human Rights, Equity and Anti-Racism, and the elimination of Oppressive Practices, in our schools, our workplace and in the communities we serve. We strongly encourage applications from all individuals including those with varied lived experiences that can contribute to the diversification of the workforce at the SMCDSB.

THE BOARD IS AN EQUAL OPPORTUNITY EMPLOYER