Human Resources Assistant II

The Royal; Ottawa; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading healthcare organization seeks an HR Assistant to provide comprehensive support in HRIS administration and recruitment. The role includes data integrity checks, tracking employee statuses, and coordinating testing. Ideal candidates will possess strong organizational skills, attention to detail, and experience in HR management. The successful candidate must meet strict deadlines while maintaining a respectful and confidential work environment.

Qualifications

• Experience in HR/Labour Relations environment preferred.
• Knowledge of collective agreements and Employment Standards Act required.
• Experience in a unionized environment is a plus.

Responsibilities

• Inputs employee information into the HRIS/Payroll system ensuring accuracy.
• Tracks contract end dates and manages reminders.
• Coordinates requests for language testing and administrative testing.

Skills

Attention to detail

Organizational skills

Interpersonal skills

Communication

Education

Post-secondary education in Human Resources Management

CHRP Designation

Tools

HRIS

MS Office (Word & Excel)

Job description

The HR Assistant is responsible for providing Human Resources administrative support in the areas of HRIS administration, and recruitment.

Duties:

• Inputs employee information and changes into the integrated HRIS/Payroll system (i.e. new hires, transfers, terminations, etc.) ensuring data integrity
• Tracks and processes status changes
• Verifies information for accuracy and completeness
• Tracks contract end dates, return from leave dates, and other significant dates through a Bring Forward/Reminders system
• Prepares competition folders with all required paperwork
• Prepares internal competition record listing information on candidates who applied
• Coordinates administrative testing
• Coordinates requests for language testing (French/English)
• Identifies human resources process improvements and brings forward to the team
• Acts as backup to the HR Helpdesk when required.
• Work in a manner that is in compliance with staff and patient/client safety practices, policies and procedures of the ROHCG.
• Ensures a work environment that is conductive to the ROHCG Respectful Workplace policy.
• Other duties as assigned.

Qualifications:

• Post-secondary education in Human Resources Management or equivalent education and experience.
• Experience working in a Human Resources/Labour Relations environment and working with HRIS and Report Writing software is an asset
• CHRP Designation (or in process) preferred
• Demonstrated computer skills (MS Office including Word & Excel; e-mail; internet search; etc.)
• Knowledge of HR/Payroll processing preferred
• Demonstrated knowledge of collective agreements, Employment Standards Act and pension regulations is required
• Experience working in a unionized environment is preferred
• Ability to work in a high volume environment and adhere to strict deadlines is a must
• High level of attention to detail, and well developed organizational and prioritization skills
• Good judgment in dealing with sensitive and confidential information in a diplomatic, professional and tactful manner
• Demonstrated interpersonal skills for relating effectively as a member of a team
• Strong oral and written communication skills
• English level A- is mandatory in oral expression, oral comprehension, reading and writing. Bilingual (French/English) is considered an asset.