Human Resources Assistant II (RFT 1.0 FTE)

The Royal Mental Health Centre; Ottawa; On-site; CAD 45,000 - 65,000; Full time

Job summary

A leading health institution is seeking an HR Assistant to provide comprehensive HR administrative support. The ideal candidate will manage HRIS operations, ensure data integrity, and support recruitment efforts. Candidates should possess strong communication skills and a background in HR management. Bilingual proficiency in English and French is an asset, enhancing workplace effectiveness within a diverse environment.

Qualifications

• Experience in a Human Resources/Labour Relations environment is an asset.
• CHRP Designation (or in process) is preferred.
• Ability to work in a high-volume environment with strict deadlines.

Responsibilities

• Manage HRIS data including new hires and transfers.
• Track contract end dates and process status changes.
• Prepare documentation for internal competitions.

Skills

Attention to detail

Interpersonal skills

Communication

Education

Post-secondary education in Human Resources Management

Tools

MS Office

HRIS

Job description

The HR Assistant is responsible for providing Human Resources administrative support in the areas of HRIS administration and recruitment.

Duties:

• Inputs employee information and changes into the integrated HRIS/Payroll system (i.e., new hires, transfers, terminations, etc.), ensuring data integrity.
• Tracks and processes status changes.
• Verifies information for accuracy and completeness.
• Tracks contract end dates, return from leave dates, and other significant dates through a Bring Forward/Reminders system.
• Prepares competition folders with all required paperwork.
• Prepares internal competition record listing information on candidates who applied.
• Coordinates administrative testing.
• Coordinates requests for language testing (French/English).
• Identifies human resources process improvements and brings them forward to the team.
• Acts as backup to the HR Helpdesk when required.
• Works in a manner that is in compliance with staff and patient/client safety practices, policies, and procedures of the ROHCG.
• Ensures a work environment that is conducive to the ROHCG Respectful Workplace policy.
• Performs other duties as assigned.

Qualifications:

• Post-secondary education in Human Resources Management or equivalent education and experience.
• Experience working in a Human Resources/Labour Relations environment and working with HRIS and Report Writing software is an asset.
• CHRP Designation (or in process) preferred.
• Demonstrated computer skills (MS Office including Word & Excel; email; internet search; etc.).
• Knowledge of HR/Payroll processing is preferred.
• Demonstrated knowledge of collective agreements, Employment Standards Act, and pension regulations is required.
• Experience working in a unionized environment is preferred.
• Ability to work in a high-volume environment and adhere to strict deadlines.
• High level of attention to detail, and well-developed organizational and prioritization skills.
• Good judgment in dealing with sensitive and confidential information in a diplomatic, professional, and tactful manner.
• Demonstrated interpersonal skills for effective team relations.
• Strong oral and written communication skills.
• English level A- is mandatory in oral expression, comprehension, reading, and writing. Bilingual (French/English) is an asset.