Human Resources Assistant II (RFT 1.0 FTE)

The Royal; Ottawa; On-site; CAD 60,000 - 80,000; Full time

Job summary

The Royal is seeking a Human Resources Assistant II to provide administrative support in HRIS and recruitment. This full-time role will require strong attention to detail and interpersonal skills, with responsibilities including data entry, status tracking, and administrative coordination in a prominent mental health care center.

Qualifications

• Experience in HR environment is an asset.
• CHRP Designation preferred.
• Bilingual (French/English) is considered an asset.

Responsibilities

• Provide HR administrative support in HRIS and recruitment.
• Input employee information and track status changes.
• Coordinate administrative and language testing.

Skills

Computer skills

Interpersonal skills

Attention to detail

Organizational skills

Communication skills

Education

Post-secondary education in Human Resources Management

Tools

MS Office

HRIS

Report Writing software

Job description

Position Information

Posting Number: ROM25-208E Title: Human Resources Assistant II (RFT 1.0 FTE) Position Status: Regular Full-time FTE: 1.0 Job Schedule: Days Department: Human Resources Union: Non-union Site: Royal Ottawa Mental Health Centre Number of Vacancies: 1

About The Royal

As one of Canada’s foremost mental health care and academic health science centres, The Royal has a clear purpose: to get more people living with mental illness into recovery faster. This is at the core of everything we do and it is driven by the passion, focus and dedication of our employees. Every day, the work that we do transforms the lives of people with mental illness through specialized mental healthcare, advocacy, research and education.

The HR Assistant is responsible for providing Human Resources administrative support in the areas of HRIS administration, and recruitment.

Duties

• Inputs employee information and changes into the integrated HRIS/Payroll system (i.e. new hires, transfers, terminations, etc.) ensuring data integrity
• Tracks and processes status changes
• Verifies information for accuracy and completeness
• Tracks contract end dates, return from leave dates, and other significant dates through a Bring Forward/Reminders system
• Prepares competition folders with all required paperwork
• Prepares internal competition record listing information on candidates who applied
• Coordinates administrative testing
• Coordinates requests for language testing (French/English)
• Identifies human resources process improvements and brings forward to the team
• Acts as backup to the HR Helpdesk when required.
• Work in a manner that is in compliance with staff and patient/client safety practices, policies and procedures of the ROHCG.
• Ensures a work environment that is conductive to the ROHCG Respectful Workplace policy.
• Other duties as assigned.
  
  

Qualifications

• Post-secondary education in Human Resources Management or equivalent education and experience.
• Experience working in a Human Resources/Labour Relations environment and working with HRIS and Report Writing software is an asset
• CHRP Designation (or in process) preferred
• Demonstrated computer skills (MS Office including Word & Excel; e-mail; internet search; etc.)
• Knowledge of HR/Payroll processing preferred
• Demonstrated knowledge of collective agreements, Employment Standards Act and pension regulations is required
• Experience working in a unionized environment is preferred
• Ability to work in a high volume environment and adhere to strict deadlines is a must
• High level of attention to detail, and well developed organizational and prioritization skills
• Good judgment in dealing with sensitive and confidential information in a diplomatic, professional and tactful manner
• Demonstrated interpersonal skills for relating effectively as a member of a team
• Strong oral and written communication skills
• English level A- is mandatory in oral expression, oral comprehension, reading and writing. Bilingual (French/English) is considered an asset.
  
  

Salary Range: $29.15 to $33.64 per hour

Additional Information

• All applicants must provide a recent resume that clearly indicate that they meet the required qualifications.
• Please apply by clicking on the Apply button below.
• The Royal sincerely thanks all applicants for their interest in a career with us; however, only those applicants selected for an interview will be contacted.
• All new hires will be required to obtain a clear and valid Criminal Record or Vulnerable Sector Records Check as a pre-condition of employment.
• The Royal is an equal opportunity employer. Upon request, accommodations due to a disability are available throughout the recruitment process.