Human Resources Assistant

Nanaimo Ladysmith Public Schools; Nanaimo; On-site; CAD 38,000 - 54,000; Full time

Job summary

Nanaimo Ladysmith Public Schools is seeking a skilled Human Resources Assistant to support Health, Safety and Wellness. Under the direction of the HR Manager, this role performs a wide range of HR administrative duties and provides technical direction to HR and District Absence Dispatch.

The assignment is a Temporary Full-Time (1.0 FTE) 12-Month CUPE Local 606 position with work hours 8:00 AM to 4:00 PM, based at the District Administration Centre in Nanaimo.

Qualifications

• Two-year post secondary diploma in Human Resource Management or equivalent.
• Diploma in Business Management including HR-related courses or combination of education and experience.
• Minimum five years related HR experience or equivalent.

Responsibilities

• Research and input confidential data to HRIS and HR portal for staffing, payroll, and reports.
• Create job postings, manage recruitment, shortlist candidates and respond to inquiries.
• Prepare confidential reports and correspondence using HR systems and MS Office tools.
• Organize employee orientations and onboarding, maintain HR recruitment portal.
• Analyze and provide information on absences and replacements.
• Respond to confidential inquiries from principals, managers, payroll staff, and union reps, referencing collective agreements.

Skills

Attention to detail

Verbal & written communication

Multitasking

Discretion & confidentiality

Education

Post-secondary diploma in Human Resource Management

Diploma in Business Management with HR courses

Tools

HRIS

Spreadsheets

Word processing

Job description

Nanaimo Ladysmith Public Schools is seeking a skilled and detailed Human Resources Assistant to support Health, Safety and Wellness. Under the direction of the Human Resources Manager, the Human Resources Assistant performs a wide variety of HR administrative duties while providing technical direction and general support to Human Resources and the District Absence Dispatch.

Join Our Team

NLPS resides within the traditional territories of the Snuneymuxw, Snaw-naw-as and Stz'uminus First Nations and is a proud community partner with the Tillicum Lelum Aboriginal Friendship Centre and the Mid Island Metis Nation.

Employing more than 2,200 professionals all committed to the education of more than 15,000 students, all NLPS staff are integral to the excellent education system and the positive workplaces within the district; supporting the Strategic Plan Goals of Student Success, Student and Employee Wellness, and Truth and Reconciliation.

Learn more about who we are and what we offer on our website at www.sd68.bc.ca

About the Role

Primary Duties and Responsibilities

• Research and input confidential, complex data in an accurate manner to meet critical deadlines on the HR information systems management and HR portal. Such data generates staffing notifications to payroll, seniority reports, and a variety of personnel reports. Speed and accuracy are essential despite frequent interruptions.
• Create job postings and process competitions and recruitment initiatives. Maintain competition files, online postings, prepare applications for short listing/rating and complete competition correspondence. Liaise with applicants and respond to inquiries throughout recruitment process.
• Research, collate and prepare complex and confidential reports and correspondence such as seniority and layoff/recall lists, assignment reports, leave reports, budget reports utilizing integrated computerized personnel/payroll system and advanced spreadsheet and word processing software.
• Organize and facilitate employee orientations, district onboarding, and maintain HR recruitment portal.
• Organize, analyze, and provide pertinent information regarding employee absences and replacements.
• Respond to confidential, complex, and routine inquiries from principals/vice principals, supervisors/managers, employees, union representatives, payroll staff, and the public, often regarding sensitive and complex human resource matters. This requires researching and referencing the collective agreements, and Employment Standards Act BC. In the absence of the Human Resources Manager, reviews issues and makes decisions independently, consulting with the other District Managers/Administrators as required.
• Provides support and back-up replacement for the Automated Dispatch System position; when absent. This requires managing the system to provide replacement teaching and support staff; decision-making regarding replacement protocol, adhering to the Collective Agreements, and basic technical troubleshooting should the system go down.
• May on occasion be required to perform other related duties as assigned.

Required Qualifications and Experience

• High school graduation or equivalent.
• Two-year Post Secondary diploma in Human Resource Management; or a diploma in Business Management including a minimum of two HR related courses; or a combination of education and experience.
• A minimum of five years related experience or an equivalent combination of training and experience.
• Knowledgeable in recruitment and legislation applicable to HR such as the Human Rights Code, Employment Standards Act, and Workers’ Compensation Act.
• Knowledge of and experience with HRIS.
• Advanced skills in database management, spreadsheet and word processing software.
• Minimum keyboarding speed of 60 CWPM.
• Excellent mathematical and computation skills.
• Ability to understand and apply collective agreements.
• Demonstrated ability to compose a variety of documents of a confidential and complex nature using superior research skills, including HR statistical reports and correspondence.
• Superior initiative, judgement, organization, decision-making, interpersonal and communication skills.
• Ability to deal with highly confidential and sensitive issues with a high degree of diplomacy and confidentiality.
• Ability to manage multiple projects and set priorities, work independently, perform duties with speed and accuracy and to work effectively with interruptions, under pressure and with critical deadlines.
• Ability to work with minimum supervision.

Assignment: This is a Temporary Full-Time (1.0 FTE) 12-Month CUPE Local 606 position due to commence as soon as possible and end October 18, 2027, or upon return of the incumbent. Working Monday through Friday, 8:00 AM to 4:00 PM.

Wage: The rate of pay for this position is$33.18 per hour based on a 35-hour work week.

Location: Based out of the District Administration Centre, located at 395 Wakesiah Avenue, Nanaimo.

To all applicants: thank you for your interest, please be advised that only those applicants being considered for shortlisting and/or shortlisted will be contacted.

Nanaimo Ladysmith Public Schools is an equal opportunity employer, committed to merit-based hiring and equitable employment practices.