Human Resources Assistant

Framestore; Montreal (administrative region); On-site; CAD 40,000 - 52,000; Full time

Job summary

Framestore is seeking a Human Resources Assistant to support Montreal and USA locations. The role involves data entry in HRIS, onboarding coordination, and preparing monthly/quarterly HR reports and audits.

You will manage benefits enrollment, responses to verification requests, and local HR projects while assisting the HR team with ad hoc analytics. The position covers both Montreal and U.S. locations with a focus on timely, accurate administrative support.

Responsibilities

• Data entry, HRIS updates, benefits enrollment and subscriptions.
• Assist onboarding with contracts and starter documents.
• Monthly and quarterly HR reports and audits (employee information in HRIS).
• Manage statutory holidays communications and reminders.
• Respond to employee confirmations and external employment verification requests.
• Work on ad hoc analytics (e.g., French Classes Utilization, Onboarding Experience).
• Assist HR team with local projects.
• Send OT timesheets to crewing for approvals.
• Coordinate LA and NY staff reviews (appraisals).
• Set and change calendar schedules for meetings.
• Collect feedback using Tableau for lists.
• Follow up to ensure sufficient feedback before review.
• Send self-assessments to employees.
• Follow up to ensure forms are submitted before review date.
• Update Annual Review US Schedule mastersheet with dates.
• Keep supervisors informed of review expectations.
• Organization and filing creation of review documents.
• Ad hoc HR data entry tasks (e.g., Anti-Harassment training platform administration).

Job description

Framestore is a multi Oscar-winning creative studio. We have worked with some of the greatest storytellers in film today. Collaborating with directors and producers across the complete filmmaking process to help design, plan and create beautiful images, we focus on finding innovative creative solutions to support their vision and set new standards for visual effects in cinema.

The Human Resources department is looking for a Human Ressources Assistant to join their team and cover the Montreal and USA locations.

Montreal Responsibilities:

• - Data entry, updating and validation in various systems (HRIS account creation and data updating, Group Insurance and Virtual Clinic subscriptions)
• - Assist with the coordination of onboarding new starters (contracts and other new starter documents)
• - Monthly and Quarterly HR Data Reporting and Auditing (Employee information in HRIS,
• - Benefits Enrollment, Immigration Data, Headcount)
• - Manage HR communications for statutory holidays and other reminders
• - Managing employee requests for confirmation letters and answer external employment verification requests
• - Work on ad hoc analytics (French Classes Utilization, Onboarding Experience, etc.)
• - Assist the HR team with specific local projects
• - Any other tasks related to the position

USA Responsibilities:

• - Send OT timesheets to crewing for approvals
• - Ownership of LA and NY staff reviews (appraisals)
• - Setting and changing calendar schedules for meetings
• - Collecting feedback by using Tableau platform for list
• - Follow up to ensure enough feedback has been received before review
• - Sending self-assessments to employees
• - Follow up to ensure forms are submitted before the review date
• - Update Annual Review US Schedule mastersheet when forms are completed, including updating review dates
• - Keep supervisors informed of review expectations
• - Organization and filing creation of review
• - Ad hoc HR data entry-related tasks, such as Anti-Harassment training platform administration.