Human Resources Assistant

Kitchenuhmaykoosib Inninuwug Dibenjikewin Onaakonikewin (KIDO); Big Trout Lake; On-site; CAD 40,000 - 55,000; Full time

Job summary

Kitchenuhmaykoosib Inninuwug Dibenjikewin Onaakonikewin (KIDO) is seeking an HR Assistant to support the HR Generalist and HR Manager across KI locations. The role involves drafting emails, organizing meetings, and maintaining HR files, with duties spanning onboarding/offboarding and confidential records.

The position requires at least two years in an office setting, strong English communication, and a working knowledge of Anishininiimowin.

Qualifications

• Two years of office experience are required.
• Strong verbal and written communication in English.
• Good command of Anishininiimowin is preferred.

Responsibilities

• Provide administrative support to the HR Generalist and HR Manager.
• Draft emails and documents and manage meeting logistics.
• Answer HR inquiries via email, phone, and in-person and record information.
• Prepare information for HR meetings and maintain HR records.
• Travel to KI locations for training as needed.

Skills

Communication skills

Organizational skills

Bilingual English/Anishininiimowin

Education

High school diploma

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Who We Are

Kitchenuhmaykoosib Inninuwug Dibenjikewin Onaakonikewin ("KIDO") is the KI FamilyLaw and its Maamao Dibenjikewin Kanawaabajikewin ("MDK") service model carries out child and familyservices, but KIDO is much broader than mainstream services. It is specific to KI Nation and is animportant exercise of Miinikozowin (inherent power) by KI and aims to restore kayaash egwa miinaahchaako kikinohamaakewinan (traditional and spiritual teachings of KI).

Kitchenuhmaykoosib Inninuwug

Who We Are

Kitchenuhmaykoosib Inninuwug Dibenjikewin Onaakonikewin ("KIDO") is the KI FamilyLaw and its Maamao Dibenjikewin Kanawaabajikewin ("MDK") service model carries out child and familyservices, but KIDO is much broader than mainstream services. It is specific to KI Nation and is animportant exercise of Miinikozowin (inherent power) by KI and aims to restore kayaash egwa miinaahchaako kikinohamaakewinan (traditional and spiritual teachings of KI).

Vision Statement

To reach a goal of a healthy self, healthy dibenjikewin (family), and a healthy community. Our ancestors held everything sacred and thanked Kishe-Manido (Creator) for all that had been given, including the foundation to guide a strong community composed of healthy dibenjikewinan(families) who are raisingawaashishag (children) and/oroshkaadizag (youth) grounded in their cultureand language.

Position Summary

The Human Resources ("HR") Assistant will provide assistance and administrative support to the HR Generalist assigned to their location and the overall HR department under the HR Manager. This is a very important role and requires organizing ongoing communication between not only the HR department, but other departments within KIDO that require HR support and onboarding/offboarding. The tasks of the HR Assistant will include drafting handling administrative aspects of HR including attending department meeting, assisting with logistics of meeting setup, drafting emails and documents, answering phones and emails, and entering information into the administrative database(s) on KIDO employees for monitoring attendance, complaints, discipline, and other required duties as assigned. Communication will be integral to this role and the ability to speak/read in both English and Anishininiimowin, the language of KI, will be required. This position will report and be responsible to the HR Generalist assigned to their location, with oversight from the HR Manager. Should these positions be vacant, the KIDO Director will be the contact until further notice.

Duties & Responsibilities

• Must approach all their work based on love and compassion; and remain professional and set aside personal issues, keeping an open mind and being unbiased.
• To perform duties in a timely manner and keep up in a fast-paced working environment.
• Follow and understand the duties in KIDO Operational Policies and the MDK Service Model Manual, and understanding the importance of HR personnel files being kept confidential and accessing only when authorized to do so to carry out assigned tasks.
• Participate in training on an on-going basis and complete training required under KIDO.
• Must maintain confidentiality of workplace information and events, which includes signing an Oath of Confidentiality.
• Be available to KIDO employees who make HR inquiries via email, phone, and/or in-person, to record the information, and seek direction when outside of assigned duties. This includes documenting and providing updates to the HR Generalist, or other assigned supervisor.
• To assist with preparation of information for HR meetings and other administrative meetings.
• To provide administrative support to the HR Generalist and at times, other KIDO employees upon receiving direction to carry out administrative tasks related to interviewing, evaluations, assist with payroll, creation/maintenance of personnel files, and others as assigned.
• To create reports as assigned on HR activities of KIDO and assist other HR employees.
• To prepare a calendar of weekly and monthly meetings for assigned HR location(s).
• To travel to attend meetings and events as assigned.
• Hours of work will be during regular KIDO office hours, but will require flexibility for meetings and events of KIDO that requires HR department assistance.
• Other duties as assigned by the HR Generalist and at times the HR Manager – or KIDO Director should these be vacant.

Qualifications

• Education and/or workplace experience of either a high school or a combination of education and work experience resulting in similar skills is an asset.
• A minimum of two (2) years’ experience in an office setting is required.
• Must be personable, professional, and reliable for attendance to work.
• Must have excellent verbal and written communication skills in English and a good verbal command of Anishininiimowin language.
• Must have experience with computer software, including Microsoft Excel, Word, and Outlook.
• Must be able to proofread correspondence, documentation, and make corrections where required.
• Must understand the basics of a filing system and willing to learn systems of KIDO.
• Must be able to work in collaboration with a multi-disciplinary team and be highly organized.
• Have a working knowledge of KIDO and the MDK Service Model.
• Experience working with the community of KI and understanding of the history of KI, the traditional culture and the impacts colonization has had on the community is an asset.
• A valid driver’s license is mandatory.
• A satisfactory Criminal Record Check, with a Vulnerable Sector Check, is required.
• Ability to travel as necessary for work and training, across KIDO locations to KI, Sioux Lookout, and Thunder Bay, and other places.

Health & Safety

Applying for this Position