Administrative Assistant to the Assistant Director

Kitchenuhmaykoosib Inninuwug Dibenjikewin Onaakonikewin (KIDO); Big Trout Lake; On-site; CAD 42,000 - 54,000; Full time

Job summary

Kitchenuhmaykoosib Inninuwug Dibenjikewin Onaakonikewin (KIDO) invites applications for an Administrative Assistant to the Assistant Director. This role provides essential support to senior management, drafting notes, preparing executive summaries, and coordinating meetings across in-person, virtual, or hybrid formats.

The successful candidate will bring at least five years in a front-line non-profit office, strong English communication, familiarity with Anishininiimowin, and proficiency in MS

Qualifications

• High school diploma or equivalent or combination of education and experience.
• Minimum of five years in a front-line non-profit office setting.
• Personable, professional and reliable for attendance.
• Excellent English communication; good Anishininiimowin skills.
• Proofread correspondence and maintain filing systems.
• Know-how of MS Excel, Word and Outlook.
• Ability to work in a team and multitask.
• Preference for KI history and culture experience; training provided.
• Carry out KIDO principles, mission and values.
• Valid driver's license; ability to travel.

Responsibilities

• Provide administrative support for the Assistant Director and reporting team.
• Draft meeting notes, minutes, and executive summaries.
• Prepare materials and coordinate in-person, virtual, or hybrid meetings.
• Maintain confidentiality and sign an oath of confidentiality.
• Participate in training in operational, services and administrative functions.
• Attend regular meetings and support HR-related tasks including time sheets.
• Assist with Assistant Director’s report for DOO board meetings.
• Familiarize with the MDK Database system and staff usage reports.
• Travel to KI events and meetings as assigned.

Skills

Verbal and written communication

Anishininiimowin language knowledge

Proofreading

Teamwork

Multi-tasking

Travel willingness

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Who We Are

Kitchenuhmaykoosib Inninuwug Dibenjikewin Onaakonikewin ("KIDO") is the KI FamilyLaw and its Maamao Dibenjikewin Kanawaabajikewin ("MDK") service model carries out child and familyservices, but KIDO is much broader than mainstream services. It is specific to KI Nation and is animportant exercise of Miinikozowin (inherent power) by KI and aims to restore kayaash egwa miinaahchaako kikinohamaakewinan (traditional and spiritual teachings of KI).

Vision Statement

To reach a goal of a healthy self, healthy dibenjikewin (family), and a healthy community. Our ancestors held everything sacred and thanked Kishe-Manido (Creator) for all that had been given, including the foundation to guide a strong community composed of healthy dibenjikewinan(families) who are raising awaashishag (children) and/or oshkaadizag (youth) grounded in their cultureand language.

Position Summary

The Administrative Assistant to the Assistant Director is a supporting position to senior management that provides assistance and administrative support directly to the KIDO Assistant Directors, and other senior management as required. The administrative support includes drafting meeting notes and minutes, providing executive summaries of case reports, printing materials, and coordinating meeting logistics for in-person, virtual or hybrid sessions. The KIDO Assistant Directors provide oversight of the Dibenjikewin Kanawenjiikewin: Family Care & 24/7 Maamao Dibenjikewin Kanawaabajikewin ("MDK") services for KI awaashishag, oshkaadizag and dibenjikewin. (child, youth and families), and their assigned Administrative Assistant will need to understand the scope of this work. This position will work closely with and report to their assigned KIDO Assistant Director, as one is located in KI and one is off-KI in Thunder Bay, ON. The hours of work are regular office hours per location, but flexibility will be necessary at times to ensure continued operations.

Duties & Responsibilities

• Provide administrative support for the Assistant Director to ensure their DO Managers and other reporting team members are following the 6 Kaa-iishi-niibawiijikaatek (Principles) outlined in section 9 of the MDK service model.
• Must approach all their work based on love and compassion; and remain professional and set aside personal issues, keeping an open mind and not being judgmental.
• To preform duties in a timely manner and keep up in a fast-paced working environment.
• To receive intense training on KIDO and its MDK Service Model.
• Must maintain confidentiality of workplace information and events and sign an Oath of Confidentiality form.
• Participate in required KIDO training, including in the areas of operational, services, and administrative (HR, Finance) functions.
• To attend regular scheduled meetings, including Legal and Policy Update, HR Check-ins, Quarterly Case File Review, and the Operational Table.
• To monitor the employee attendance reports during regular work hours and assist with processing time sheets.
• Assist with various HR matters including attending performance evaluations and the creation of performance improvements plan.
• Assist with preparing Assistant Director’s Report for presentation at DOO board meetings.
• Becoming familiar with the MDK Database system, to review and report on staff usership.
• To travel to attend meetings and events as assigned.
• Hours of work will be during regular KIDO office hours, but will require flexibility for meetings and events of KIDO that requires the KIDO Assistant Director.
• Other duties as assigned by the KIDO Assistant Director, and at times other senior management, including the KIDO Director, as necessary.

Qualifications

• Attainment of either a high school or a combination of education and work experience resulting in similar skill is preferred.
• A minimum of five (5) years experience in a front-line non-profit office setting is required. Experience working with awaashish, oshkaadiz and dibenjikewin bimoojikewinan egwa wiijihiiwewinan (child,youth and family programs and services) is considered an asset.
• Must be personable, professional, and reliable for attendance to work.
• Must have excellent verbal and written communication skills in English and a good verbal command of Anishininiimowin language.
• Must be able to proofread correspondence, documentation, and make corrections where required.
• Must understand the basics of a filing system.
• Must possess good knowledge and expertise of Microsoft Excel, Word, and Outlook.
• Must be able to work in a team setting and to multi-task when required.
• Preference given to those that have experience and understanding of the history of KI, including the traditional culture and the impacts colonization has had on the community; but anyone without this will receive required training and a textbook on the community will be provided.
• Must carry out KIDO principles, mission, and values.
• A valid driver’s license is mandatory.
• Ability to travel is a definite asset. (KI, Sioux Lookout, Thunder Bay and other meeting locations)
• Must submit clean Criminal Records and Vulnerable Sector Checks.

Health & Safety