Human Resources Administrator, Job ID #143

The Institute for Performance and Learning; Toronto; Hybrid; CAD 45,000 - 55,000; Full time

Benefits offered by this job

Generous Time Off

Inclusive & Supportive Culture

Additional Perks

Job summary

JVS Toronto is seeking a Human Resources Administrator to support the HR team in a hybrid Toronto setting. The role blends HR administration with project support, covering recruitment, onboarding, employment changes, and offboarding to ensure smooth people operations.

You will maintain confidential records, respond to HR inquiries, coordinate events, and help with HR reporting and communications. The position is full-time on a one-year contract with generous time off and a collaborative,

Qualifications

• Post-secondary diploma or degree in Human Resources or a related field.
• 1 to 2 years of HR administrative experience.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Attention to detail and discretion with sensitive information.
• Ability to work independently and in a team.
• Proficiency with Microsoft Office, especially Word, Excel, Outlook, and Teams.

Responsibilities

• Coordinate employee lifecycle activities, including recruitment, onboarding, employment changes, and offboarding.
• Serve as a first point of contact for HR policies, procedures, and general HR matters.
• Maintain accurate and confidential employee records in accordance with organizational policies and legislative requirements.
• Provide day-to-day administrative support to the HR team.
• Assist with organizing events, communications, and cross-functional projects.
• Support HR reporting and dashboards and track key employment milestones.

Skills

HR Administration

Recruitment

Onboarding

Employee Records

Benefits Administration

Communication

Microsoft Office

Education

HR Diploma/ Degree

Tools

HRIS

MS Office Suite

Job description

Starting Salary: $45,000 - $55,000. Commensurate with experience

Hours: 35 hours per week

Location: Tycos Drive, Toronto (Hybrid)

Employment Type: Full-time – one-year contract

Start Date: As soon as possible

Vacancy Type: Existing position

About JVS Toronto

At JVS Toronto, we believe everyone deserves the opportunity to build a meaningful career. Since 1947, we’ve empowered thousands of individuals each year through employment, career development, and assessment services across Toronto and York Region. We also partner with businesses to help them find the talent they need to succeed.

As a registered charity, we’re proud to offer many of our services at no cost, thanks to generous funding. Learn more about our impact: www.jvstoronto.org.

Why Join Us?

• Generous Time Off – Start with three weeks of paid vacation, plus paid sick time, personal wellness days, and family-related leave, to support a healthy work–life balance.


• Inclusive & Supportive Culture – Join a collaborative and inclusive organization committed to diversity, equity and belonging.


• Additional Perks – Access corporate discounts and other programs that support your overall well-being.

The Opportunity

As a Human Resources Administrator, you will play an important role in supporting the day-to-day operations of the Human Resources team while also providing administrative support for broader organizational initiatives. This is a varied, hands-on role that combines HR administration with opportunities to support organizational events, communications, and cross-functional projects.

You will support employees throughout the employment lifecycle, from recruitment and onboarding through employment changes and offboarding, while contributing to a positive employee experience and the effective operation of the organization.

Employee Lifecycle & HR Support

• Coordinate employee lifecycle activities, including recruitment, onboarding, employment changes, and offboarding.


• Serve as a first point of contact for employee inquiries regarding HR policies, procedures, and general HR matters.


• Maintain accurate and confidential employee records in accordance with organizational policies and legislative requirements.


• Provide day-to-day administrative support to the HR team.

Recruitment & Onboarding

• Coordinate job postings and support recruitment administration across internal and external platforms.


• Prepare employment documentation, including offer letters and onboarding materials.


• Coordinate new-hire onboarding and orientation to support a smooth and welcoming employee experience.


• Track pre-employment requirements and onboarding documentation.

HRIS, Benefits & Reporting

• Maintain accurate employee information within the HRIS and related systems.


• Administer employee group benefits, including enrollments, terminations, and changes, and respond to general benefits inquiries.


• Prepare and maintain HR reports and dashboards and track key employee milestones and employment-related deadlines.


• Monitor and respond to HR service requests and provide administrative support for HR initiatives and projects.

Organizational Support

• Support the planning and coordination of virtual and in-person organizational events and initiatives.


• Assist with maintaining and updating website and social media content, including event information, program updates, announcements, and other organizational communications.


• Provide administrative and coordination support for cross-functional projects and organizational initiatives as required.

What You Bring

• Post-secondary diploma or degree in Human Resources or a related field.


• 1 to 2 years of HR administrative experience, with exposure to recruitment, onboarding, employee records, benefits, or other employee lifecycle activities.


• Strong organizational and time-management skills, with the ability to manage competing priorities and deadlines in a fast-paced environment.


• Strong communication and interpersonal skills, with the ability to work effectively with employees and leaders at all levels of the organization.


• Strong attention to detail and a commitment to accuracy, particularly when working with employee records, documentation, and HR data.


• Sound judgment, discretion, and diplomacy, with the ability to handle confidential and sensitive information appropriately.


• Ability to work independently, take initiative, and collaborate effectively as part of a team.


• Proficiency with Microsoft Office, particularly Word, Excel, Outlook, and Teams, with the ability to learn new systems and databases.

Nice to Have

• Experience working in a unionized environment.


• Experience administering employee benefits, including familiarity with Desjardins.


• Experience using HRIS, recruitment, or HR service-management systems.


• As an additional asset, experience updating website content and organizational social media platforms.

JVS Toronto is committed to creating an inclusive and accessible workplace and welcomes applications from all qualified candidates. Accommodations are available upon request at any stage of the recruitment process. Please contact Human Resources if you require an accommodation.

As part of our recruitment process, we may use AI-enabled tools to support resume screening and candidate matching. All applications are reviewed by a member of our hiring team.

We thank all applicants for their interest. Only those selected for an interview will be contacted.