Human Resources Administrator

Steelcon Group of Companies; Vaughan; Vor Ort; CAD 45.000 - 60.000; Vollzeit

Zusammenfassung

Steelcon Group of Companies is seeking an experienced Human Resources Administrator to support day-to-day HR operations in Vaughan, Canada. The role focuses on managing employee records, preparing documentation, onboarding activities, and maintaining HR systems to ensure accurate, timely reporting and compliance.

Ideal candidates will excel at organizing data, coordinating onboarding and training, and providing reliable HR support.

Qualifikationen

• Diploma or certificate in Office Administration, Business Administration or related field.
• Experience in an administrative, executive assistant, office administrator, or similar support role.
• Experience supporting Human Resources functions is considered an asset.
• Strong organizational, planning, and time-management skills.
• Exceptional attention to detail and commitment to accuracy.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Ability to manage confidential information with professionalism and discretion.
• Demonstrated ability to manage multiple priorities and consistently follow tasks through to completion.

Aufgaben

• Maintain confidential employee files and records, both physical and electronic.
• Update HR systems with employee information, status changes, leave records, and other employment-related data.
• Prepare employment-related documentation, including employment agreements, employee letters, policy updates, onboarding materials, and employee communications.
• Maintain HR databases, forms, templates, and departmental records.
• Support document retention and records management practices in accordance with company requirements.

Kenntnisse

Organizational skills

Planning & time management

Attention to detail

Communication skills

Discretion & confidentiality

Multitasking

Ausbildung

Diploma or certificate in Office Administration, Business Administration

Tools

Microsoft Office

Jobbeschreibung

At Steelcon, we're not just building structures; we're building a company where people can do their best work. Behind every successful team are strong processes, organized information, and reliable support.

We are looking for an experienced administrative professional to support the Human Resources department by managing records, coordinating activities, maintaining data, and ensuring important administrative processes run smoothly. This role is ideal for someone who enjoys working behind the scenes, takes pride in accuracy and organization, and thrives on keeping people and information organized.

Position Overview

The Human Resources Administrator is responsible for the day-to-day administrative operations of the HR department. This role manages employee records, prepares documentation, coordinates onboarding and training activities, maintains HR systems and reporting, and serves as a first point of contact for routine HR inquiries.

By taking ownership of administrative activities and follow-up, this role enables the HR team to focus on supporting employees, developing leaders, and advancing key business priorities.

What You'll Do

HR Administration & Records Management

• Maintain confidential employee files and records, both physical and electronic.
• Update HR systems with employee information, status changes, leave records, and other employment-related data.
• Prepare employment-related documentation, including employment agreements, employee letters, policy updates, onboarding materials, and employee communications.
• Maintain HR databases, forms, templates, and departmental records.
• Support document retention and records management practices in accordance with company requirements.

Employee & HR Support

• Respond to routine employee inquiries regarding HR policies, programs, benefits, forms, and processes.
• Assist with employee questions and escalate more complex matters to the appropriate HR team member.
• Support onboarding and offboarding activities, including documentation, orientation scheduling, system access coordination, and file management.
• Coordinate employee communications and distribution of HR-related information.

Coordination & Administration

• Coordinate training sessions, meetings, orientations, and employee events, including scheduling, logistics, and materials preparation.
• Support performance management processes by preparing review materials, maintaining tracking records, scheduling meetings, and following up on outstanding actions.
• Manage calendars, schedule meetings, process invoices, and provide general administrative support to the HR team.
• Prepare presentations, reports, and supporting materials for HR programs and initiatives.

Reporting & Tracking

• Maintain spreadsheets, tracking tools, and HR reporting data.
• Generate standard reports and support the preparation of workforce metrics and HR reporting.
• Track training participation, policy acknowledgements, performance review completion, and other departmental activities.
• Follow up on outstanding items to ensure information, documentation, and approvals are received on time.

Qualifications

• Diploma or certificate in Office Administration, Business Administration, or a related field.
• Experience in an administrative, executive assistant, office administrator, or similar support role.
• Experience supporting Human Resources functions is considered an asset.
• Strong organizational, planning, and time-management skills.
• Exceptional attention to detail and commitment to accuracy.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Ability to manage confidential information with professionalism and discretion.
• Demonstrated ability to manage multiple priorities and consistently follow tasks through to completion.