Human Resources Administrative Specialist - Office & Admin Specialist Sr

Minnesota Direct Care and Treatment; Saint-Paul; Hybrid; CAD 65,000 - 89,000; Full time

Job summary

The Minnesota Department of Public Safety is seeking a Human Resources Administrative Specialist to provide HR transactional support, front desk operations, electronic filing, data requests, and procurement for the Office of Human Resources. The role includes partial telework (up to one day weekly) and a day shift, Monday through Friday, with a focus on accurate data handling and customer service.

Candidates should have strong communication skills, data entry experience, and familiarity with

Qualifications

• Customer service skills to assist staff, visitors and public inquiries.
• Ability to read source documents and enter data into HRIS/databases.
• Word processing to prepare memos, letters, and reports.
• Strong communication to work with diverse customers and stakeholders.
• Ability to explain laws, rules, and procedures to clients and coworkers.
• Experience working with labor contracts and data practices rules.

Responsibilities

• Provide HR administrative services including employee transactions and front desk operations.
• Maintain electronic filing systems and respond to data requests.
• Assist in purchasing, procurement, and processing of service awards.
• Support department operations and research of employee transactions, benefits and related programs.

Skills

Customer service

Data entry

Communication

Professionalism

HRIS familiarity

Data privacy

Education

High school diploma or equivalent

Tools

SEMA4

Job description

• Working Title: Human Resources Administrative Specialist
• Job Class: Office and Administrative Specialist, Senior
• Agency: Public Safety Dept
• Telework Eligible: Yes
• Work Shift/Work Hours: Day Shift / 7:30 am - 4:00 pm
• Job ID: 96827
• Location: St. Paul
• Telework Eligible: Yes
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers and DPS employees eligible to bid. Eligible bidders (permanent, classified employees in the same job classification) should apply through self-service and confirm their bid by emailing [e-mail] by 11:59 PM 09/11/2026.
• Date Posted: 09/04/2026
• Closing Date: 09/14/2026
• Hiring Agency/Seniority Unit: Public Safety Dept / Public Safety-AFSCME
• Division/Unit: Human Resources / Human Resources Transactions
• Work Shift/Work Hours: Day Shift / 7:30 am - 4:00 pm
• Days of Work: Monday - Friday
• Travel Required: Occasional travel required for meetings, conferences etc.
• Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Office of Human Resources
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

THIS POSITION IS ELIGIBLE TO TELEWORK UP TO ONE (1) DAY A WEEK, DEPENDING UPON THE NEEDS OF THE OFFICE.

To provide human resources administrative services in the areas of employee transactions, front desk operations, electronic filing systems, data requests, purchasing and procurement, employee service awards, backgrounding, and assisting department operations.

This position will have access to bargaining materials as defined in M.S. 13.37, Subd.1c and will assist in the research of employee transactions, benefits, and other related employee programs, insurance, and benefits.

Data Practices: This position will have access to data that is not public. Not public data must only be accessed as needed to perform job requirements. Not public data must be secured so it cannot be accessed by anyone without a job-required reason. Suspected data breaches must be immediately reported to a supervisor.

The Department of Public Safety is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DPS does not participate in E-Verify.

Minimum Qualifications

• Customer service skills sufficient to provide prompt, courteous and accurate information to a variety of customers (staff, visitors and the general public), in person, over the phone and via email. Communication skills sufficient to respond to inquiries on a wide variety of Human Resources related questions with the ability to direct calls to appropriate staff members.
• Ability to read source documents and enter data in HRIS databases or tracking systems; accurately input, verify, and edit electronic data
• Word processing skills sufficient to prepare and modify memos, letters, and reports that are grammatically correct, in proper format, and free of spelling errors.
• Communication and interpersonal skills sufficient to communicate effectively with a variety of customers, including new hires, employees, leadership and external stakeholders. Ability to exhibit professionalism, courtesy and tact.
• Ability to explain laws, rules, regulations, standards, policies, and procedures to clients, coworkers, and customers.
• Ability to work with labor contract/plans and data practices rules, regulations and procedures.

Preferred Qualifications

• Experience in office organization and coordination (including establishing and maintaining systems and processes).
• Experience with data privacy rules, policies and procedures in order to comply with Public Safety, Human Resources rules and regulations, as well as federal and state laws regarding confidentiality of data.
• Experience using SEMA4.
• Working knowledge and experience with various collective bargaining agreements or plans, rules, and laws (i.e., Affirmative Action and Data Practices); policies and procedures that affect Human Resources.
• Ability to work cooperatively with individuals from diverse backgrounds and underserved communities.

Physical Requirements

Requires occasionally moving and transporting such articles as file boxes and heavy hand tools or heavier materials with help from others, and moving and transporting light objects frequently. Even though the weights being moved and transported may be a negligible amount, a job in this category may require positioning self to move to a significant degree or may involve maintaining a stationary position for extended periods.

Additional Requirements

It is the policy of the Department of Public Safety that all employees submit to a background investigation prior to employment, which includes successful completion of the following background components:

• Criminal history
• Reference check
• SEMA4 records, personnel file and employment records (current and former State employees only)

The Department of Public Safety is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DPS does not participate in E-Verify.

About Public Safety Dept

The Minnesota Department of Public Safety (DPS) is a diverse, complex agency dedicated to serving communities across the state. DPS has 10 public facing and four support divisions with about 2,400 dedicated employees operating programs statewide that all have one goal: Building a safer Minnesota.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your Benefits May Include

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support To Help You Reach Your Career Goals

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) For Work/life Support

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies

Based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [e-mail] and let us know the support you need.

For accommodations or questions about accessibility specifically relating to this job announcement, please email the Affirmative Action Division at [e-mail] or call 651-539-1875 (voice) or using your preferred telecommunications relay provider.