HRIS Payroll Coordinator JO 78921

McMaster University; Hamilton; On-site; CAD 65,000 - 85,000; Full time

Job summary

McMaster University is seeking a Payroll Coordinator to assist in processing payroll and HR-related tasks. You will manage bi-weekly payrolls, pensioner payroll, and GL postings while ensuring tax compliance and data integrity in the HRIS environment.

Responsibilities include ROE preparation, off-cycle processing coordination, and data validation. The role requires attention to detail, knowledge of payroll legislation in Ontario, and collaboration with a diverse campus community.

Qualifications

• Knowledge of CRA requirements, Employment Standards Act, Income Tax Act and Ontario Pension Benefits Act.
• Experience with payroll processing and HRIS data handling.
• Proven ability to maintain data integrity and audit readiness.
• Experience with off-cycle payroll processing and ROEs is a plus.

Responsibilities

• Process day-to-day bi-weekly payrolls and monthly pensioner payroll, including GL postings.
• Prepare ROEs with Service Canada and ensure proper documentation.
• Manage payroll distribution data and compliance reporting.
• Perform HRIS data entry, validation, and audits across modules.
• Support payroll process improvements and special projects.

Skills

Payroll knowledge

Legislation knowledge

Analytical skills

Time management

Communication

Education

University degree in Business Administration or HR

Payroll Compliance Practitioner (PCP) certification

Tools

Oracle PeopleSoft

Advanced Excel

Job description

Human Resources Services is committed to delivering people and culture solutions that advance McMaster’s vision, mission and strategic priorities. By providing impactful programs, expert HR counsel, and trusted partnerships, HR team members strive to optimize workforce strategy, inclusivity and operational efficiency, while advancing HR excellence.

Our HR Vision: To advance a healthy, safe, and inclusive culture that inspires a diverse and talented McMaster community to contribute to a Brighter World.

Our HR Mission: We cultivate a community in which every employee’s experience is that of acceptance, inclusion, belonging, and meaningful connection with the University’s mission and institutional priorities. We do this through our following four Strategic Pillars:

• Championing University People and Culture
• Collaborating with our University and Community Partners
• Advancing Service Delivery and Operational Excellence
• Promoting Learning, Development and a Growth Mindset

Check out our 2023-27 HR Strategy at hr.mcmaster.ca!

Job Summary

Reporting to the Program Manager, Payroll Compliance and Control, the primary purpose of this position is to assist in the processing of payroll and HR related functions. In addition, the HRIS Payroll Coordinator will be primarily responsible for the following items:

• Performing various HRIS functions including manual system updates, pensioner payroll processing, payroll remittances and reporting.
• Coordinating data integrity projects including audits, analysis, corrections, and process documentation.
• Maintaining the HR Department Budget Table and the accurate distribution of Pay to GL information.

Payroll:

• Responsible for day-to-day activities related to processing numerous bi-weekly payrolls, monthly pensioner payroll and related GL processing, including administration and coordination of off-cycle processing.
• Prepares and files Records of Employment (ROEs) with Service Canada for employees who terminate or experience an interruption of earnings.
• Ensures serial numbers are attached to completed ROEs within the HRIS.
• Accountable for the semi-monthly cheque deposit process, including maintaining documentation for reconciliation and audit purposes.
• Performs taxable benefit and garnishment processing and other pay-related activities in accordance with applicable legislation and directives.
• Ensures data integrity by running, reviewing and analyzing pay processing audit reports and other ad hoc audits, and by proactively resolving errors and warnings within appropriate payroll deadlines.
• Enters payroll data into the HRIS, including the setup of special premium payments, voluntary and involuntary deductions, and additional pay records.

HRIS:

• Creates new positions within the HRIS, ensuring attributes are correctly aligned with current rule matrices and other position management principles.
• Participates in validation and cleanup of data in the HRIS to maintain data integrity.
• Demonstrates an understanding of payroll, benefit and pension provisions to ensure transactions are processed accurately.
• Performs various manual HRIS functions, including ad hoc data entry, data corrections, and collection and formatting of data for upload into the HRIS.
• Enters, updates and audits information related to payroll distribution, ensuring allocation to the appropriate general ledger in the HRIS Department Budget Table.
• Accountable for verifying data, executing eForm processes, reporting discrepancies, and recommending resolutions across HRIS modules, considering impacts on other modules.
• Confer with, or escalation matters to, senior-level team members as appropriate

Additional Responsibilities:

• Researches best practices and makes recommendations for improvements to McMaster’s payroll processing procedures.
• Participates in the completion of special projects as assigned.
• Supports initiatives related to payroll and HRIS and its functionality.

Qualifications:

Education:

• University Degree with a focus in Business Administration or Human Resources preferred.
• Successful completion of Payroll Compliance Practitioner (PCP) certification or willingness to obtain certification.

Experience:

• Minimum 2 years' experience in administering Canadian payroll principles and practices; payroll operations required.
• Experience in accounting, human resources (compensation, pension, benefits) or HRIS administration (with a compliance/control focus) is an asset.
• Experience with Oracle PeopleSoft software or other position-based HR/Payroll applications is an asset.

Knowledge/Skills:

• Legislative knowledge of CRA requirements, Employment Standards Act, Income Tax Act and the Ontario Pension Benefits Act is required.
• Practical knowledge and understanding of basic accounting, Human Resources and payroll best practices
• Exceptional organizational, planning and time management skills, including the ability to multi-task, be flexible and move from one priority to another, while maintaining a high level of accuracy and attention to detail.
• Knowledge of reporting and query tools
• Advanced Excel applications and strong computer skills, including experience using complex client-server applications.
• Well-developed interpersonal and communication skills are essential, with proven ability to work independently and with a diverse team
• Demonstrate an understanding and commitment to diversity, equity and inclusion, and to serving the needs of a diverse workforce and student population.
• Demonstrate commitment to continuous improvement and learning new technologies, methods and approaches to simplify and streamline job-related tasks.