HRIS Analyst (HCM, Recruitment & Learning)

extendicare; Markham; On-site; CAD 85,000 - 115,000; Full time

Benefits offered by this job

Mentorship and learning opportunities

Advancement opportunities

Employee Family Assistance Program

Robust benefits package

Job summary

Extendicare is seeking an HR Systems Analyst to configure, optimize and support Workday Core HCM, Recruitment and Learning modules. You will partner with HR, IT, Finance and field teams to deliver scalable HRIS solutions and continuous improvement across the HR tech landscape.

The role is based at the Markham Head Office with a hybrid working environment. A minimum 5 years of HRIS Workday experience and strong Excel skills are required, with Workday certification considered a plus.

Qualifications

• Bachelor's degree in Business Information Systems, Human Resources or a related field.
• Minimum 5 years of HRIS experience with Workday Core HCM, Recruitment and Learning modules.
• Experience configuring and enhancing Workday solutions in complex, high-volume environments (unionized setting preferred).
• Advanced Excel skills with large datasets and formulas.
• Strong troubleshooting, analytical and problem-solving skills.
• High level of confidentiality, professionalism and diplomacy.

Responsibilities

• Configure, maintain and enhance Workday Core HCM, Recruitment and Learning modules aligned to requirements.
• Identify opportunities for system enhancements and automate processes within HRIS landscape.
• Collaborate with HR, IT, Finance and stakeholders to deliver scalable Workday solutions.
• Assess impacts of changes to processes, reports, security and integrations.
• Translate business requirements into technical Workday solutions and coordinate with leads.
• Support Workday releases, upgrades and validation activities through testing and analysis.
• Prepare technical specs, test scripts and training materials; participate in CAB as needed.
• Respond to escalated incidents, troubleshoot issues and document remediation plans.
• Monitor data integrity across Workday and downstream systems; identify improvement opportunities.
• Maintain Workday expertise through Community learning and ongoing process evaluation.

Skills

HRIS experience

Collaboration

Analytical thinking

Problem-solving

Education

Bachelor's degree in BIS or HR

Workday certification

Tools

Workday

Excel

ServiceNow

Job description

Job Description

Reporting to the Senior Manager, HRIS, the HR Systems Analyst, Workday (HCM, Recruitment & Learning) will be responsible for configuring, enhancing and optimizing Workday Core HCM, Recruitment and Learning modules. This role will partner various stakeholders to deliver scalable solutions, support business objectives, improve employee experience and drive continuous improvement across Extendicare's HR technology landscape. This role will work closely with senior business leaders, cross-functional managers, executive leadership and field operations teams, requiring exceptional collaboration and facilitation skills.

This position will be based at our Head Office in Markham, Ontario. Extendicare offers a hybrid working environment.

Key responsibilities include:

• Configure, maintain and enhance Workday Core HCM, Recruitment and Learning modules, ensuring alignment with business requirements, collective agreements and organizational strategy.
• Act as a key member of the HRIS team by identifying opportunities for system enhancement, simplification and automation, and implementing configuration changes that improve HR and business operations.
• Collaborate with HR, IT, Finance and other business stakeholders to review employee transaction processes, address business challenges and deliver scalable Workday solutions.
• Conduct impact assessments on system changes and evaluate downstream impacts to business processes, reports, security, integrations and other Workday modules.
• Translate business requirements into technical solutions and partner with functional leads and stakeholders on Workday enhancement and development projects.
• Support Workday releases, upgrades and enhancement initiatives through configuration, testing, validation, performance analysis and the evaluation of new functionality and system capabilities.
• Prepare and maintain technical specifications, test scripts, test results, training materials, process documentation, change requests and knowledge-transfer materials; participate in Change Advisory Board (CAB) activities as required.
• Respond to escalated ServiceNow tickets, troubleshoot system and interface issues, and translate identified misconfigurations into documented remediation plans, configuration corrections and impact assessments.
• Monitor data integrity across Workday and downstream systems through audits, analysis and proactive issue resolution, while identifying trends and opportunities to improve overall system effectiveness.
• Maintain expertise in Workday through continuous learning, participation in Workday Community and user groups, and ongoing evaluation of existing systems and processes to enhance the employee self-service experience and drive continuous improvement.
• Complete other duties as assigned.

What we're looking for:

• Bachelor's degree in Business Information Systems, Human Resources or a related field.
• Minimum 5 years of HRIS experience supporting Workday Core HCM, Recruitment and Learning modules.
• Experience configuring, implementing and enhancing Workday solutions in complex, high-volume environments, preferably within a unionized organization.
• Advanced Excel skills with experience working with large datasets and advanced formulas.
• Strong experience troubleshooting end-user issues, system interfaces and HRIS-related challenges.
• Excellent research, analytical and problem-solving skills.
• High level of confidentiality, professionalism and diplomacy.
• Strong customer service orientation and ability to collaborate effectively across teams and stakeholder groups.
• Exceptional time management, project planning, organizational, verbal and written communication skills.
• Workday certification is considered an asset.

What Extendicare has to offer:

• Continuous mentorship, support for life-long learning and growth opportunities
• Opportunities for advancement and career growth within the organization
• A rewarding and meaningful work experience where you can enrich your life and the lives of others through your work.
• Employee Family Assistance Program.
• Robust benefits package

Extendicare is a leading provider of care and services for seniors across Canada, operating under the Extendicare, ParaMed, Extendicare Assist, and SGP Purchasing Network brands. We are committed to delivering quality care to meet the needs of a growing seniors' population, inspired by our mission to provide people with the care they need, wherever they call home. We operate a broad network of long-term care homes (both owned and under management contracts), deliver over 24 million hours of home health care services annually, and provide group purchasing services to third parties representing approximately 157,000 beds across Canada. Extendic