HRIS Administrator

Fairstone Financial Inc.; Montreal; Hybrid; CAD 50,000 - 80,000; Full time

Job summary

Join a forward-thinking company recognized as one of Montreal's Top Employers for 2025! As an HRIS Administrator, you'll play a vital role in supporting HR functions, ensuring data integrity, and enhancing employee experience through effective use of HRIS tools. This role offers a balanced work-life environment with a hybrid model, generous time off, and opportunities for professional development. If you're passionate about HR technology and committed to fostering an inclusive workplace, this is the perfect opportunity for you to thrive and make a meaningful impact.

Benefits

Work-Life Balance

Wellness Solutions

Paid Volunteer Day

Employee Discounts

Comprehensive Training

Qualifications

• 3-5 years of HRIS experience required.
• Strong interpersonal and technical support skills essential.

Responsibilities

• Maintain employee records and ensure data integrity in HRIS.
• Provide training on Workday self-service tools.

Skills

HRIS Management

Analytical Skills

Communication Skills

Problem-Solving

Organizational Skills

Education

Degree in Human Resources Management

Degree in Business Administration

Tools

Workday

Microsoft Office Suite

Job description

At Fairstone, our culture is built on strong values and leadership principles that define the expectations we have for working together and with our customers. We help Canadians find the right solutions to meet their needs with a variety of products and services. Our values and principles guide our actions to ensure our customers get the best experience possible.

Be part of our talented and growing team! We are currently looking for an HRIS Administrator, to join our team reporting to the Manager, People and Culture Digitalization.

The Analyst, HRIS performs human resources-related duties at a professional level to implement daily activities and provide excellent customer service to internal and external clients, including HRBPs, Payroll, Benefits, and Compensation, as well as supporting policy and procedure implementation in line with the company's mission and values.

The Analyst, HRIS will play a key role in maintaining system data integrity.

Join our inclusive workplace where diverse perspectives drive innovation and excellence.

WHY JOIN US?

We are proud to be Montreal's Top Employers for 2025 for the fifth consecutive year, as recognized by Canada's Top 100 Employers.

We offer:

• Work-Life Balance: Our 37.5-hour workweek and hybrid model (3 days in-office) promote a healthy balance.
• Wellness: Tailored well-being solutions available 24/7.
• Time Off: Minimum 15 paid vacations, 6 wellness days, plus federal holidays.
• Community Support: Paid Volunteer Day to give back to your community.
• Retirement Planning: Employee and employer contribution pension plan, plus the Fairstone Retirement Savings Plan.
• Development: Access to Fairstone Academy for comprehensive training and skill development.
• Employee discounts: Exclusive access to discounted products and services, including car insurance, hotels, attractions, movies, gym memberships, and more.

WHAT WILL YOU WORK ON?

• Collaborate with key business partners and act as a technical point of contact between Management, People and Culture Team Members, Finance, and IT.
• Process employee hiring, onboarding, termination information, and maintain employee records in the HRIS, including transfers, data changes, promotions, demotions, security role assignments (e.g., timekeeper), mass moves, reorganizations, re-alignments, cost center changes, delegations, leaves, and compensation changes.
• Ensure accurate and timely input and approval of employee data transactions.
• Maintain and update employee files in compliance with HR and government standards.
• Support and coach employees and managers in understanding Workday self-service tools.
• Provide training to end users and update procedural documents as needed.
• Coordinate and collect documents for immigration requirements for foreign workers on work visas and renewals.
• Prepare statistical summaries and reports from HRIS as required.
• Test new system features to verify HR procedures' accuracy.
• Assist Payroll with troubleshooting and resolving issues.
• Propose and implement continuous improvement initiatives and process enhancements.
• Analyze, test, and resolve system issues.
• Maintain, monitor, and audit data integrity.
• Participate in quarterly internal audit activities.

WHO ARE WE LOOKING FOR?

• Degree in Human Resources Management, Business Administration, or related field.
• 3 to 5 years of HRIS experience.
• Excellent verbal and written communication skills in English and French.
• Strong interpersonal and technical support skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Ability to multitask efficiently and sense of urgency.
• Familiarity with HR policies and procedures to align HRIS with organizational needs.
• Ability to maintain confidentiality.
• Knowledge of Workday is an asset.
• Proficiency with Microsoft Office Suite or related software.

We are proud to be: Montreal's Top Employers 2025 by Canada’s Top 100 Employers!

If you have a preferred language for communication, please inform us whether you prefer French or English in your application.

Fairstone is an equal opportunity employer. We will make reasonable accommodations for people with disabilities. Individuals who identify as Aboriginal, visible minorities, or disabled are encouraged to apply confidently.

Fairstone Bank of Canada and its subsidiaries, including Fairstone Financial Inc. and Home Trust Company, deliver innovative, accessible, and reliable financial solutions to help Canadians reach their financial goals. We offer mortgages, deposits, GICs, retail and auto financing, credit cards, digital lending, and more, across over 255 branches coast to coast. We are proud to be Canada's leading alternative lending bank. More at FairstoneBank.ca