HR & Recruitment Coordinator

Avmax Group; Calgary; On-site; CAD 50,000 - 70,000; Full time

Job summary

Avmax Group Inc. in Calgary, AB is seeking a HR and Recruitment Coordinator to manage full-cycle recruitment, onboarding, and HR administration.

You will partner with hiring managers to define requirements, post ads, source candidates, screen applications, coordinate interviews, and complete reference checks and offer letters. You will also maintain accurate applicant records, support onboarding processes, and help prepare HR documents using approved templates, while ensuring privacy and

Qualifications

• Diploma or certificate in HR, business administration or a related field.
• Strong organizational and time-management skills.
• Strong written and verbal communication skills.
• High attention to detail and ability to handle confidential information.
• Proficiency in Microsoft Office.

Responsibilities

• Coordinate full-cycle recruitment for assigned positions, from posting to offer acceptance.
• Collaborate with hiring managers to confirm requirements, priorities and timelines.
• Prepare and post advertisements using approved job descriptions.
• Source candidates through job boards, networks, referrals, schools and other channels.
• Review applications, conduct initial screening and recommend candidates.
• Coordinate interviews and participate as required.
• Maintain timely communication with candidates and hiring managers.
• Complete reference checks and coordinate pre-employment checks.
• Prepare offer letters and obtain necessary approvals before issuing offers.
• Maintain accurate applicant tracking records and provide updates on activity.
• Support onboarding and HR documentation; assist with routine HR reports and admin tasks.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Education

Diploma or certificate in Human Resources or Business Administration

Tools

Applicant Tracking System (ATS)

Microsoft Office

Job description

Employment Type: Full-time Permanent

Location: Calgary, AB

Division/Department: Human Resources

Available vacancies: 1

About Avmax:

Avmax is a diverse company offering every product and service related to aviation. We have locations, operations, and deployment worldwide.

Our vision at Avmax Group Inc. ("Avmax") is to simplify our customers' aviation needs through dependable, globally integrated services with trusted results. Established in 1976, our locations include: Calgary (HQ), Winnipeg and Vancouver in Canada, Great Falls and Jacksonville in the USA, Nairobi in Kenya, and N'Djamena in Chad.

Avmax offers the following capabilities: Aircraft Leasing, Airline Operations, Avionics, Component Repairs, Engineering, MRO, Paint and Spares. Avmax's engineering division is a Transport Canada authorized Design Approval Organization (DAO). Avmax's maintenance division is a Transport Canada authorized Maintenance Repair Organization (MRO).

Why work at Avmax?

Avmax has a diverse workforce with opportunity for growth and career advancements. We offer competitive compensation and benefit packages, flexibility, work-life balance and a friendly working environment.

We are proud of our work and commitment to create one of the leading workforce, products and services in the Aviation industry.

Reporting

The HR & Recruitment Coordinator reports directly to the Senior Manager, Human Resources and Payroll Services.

Core Competencies

• Accountability and Dependability
• Attention to Detail
• Organization and Time Management
• Relationship Building
• Teamwork
• Professionalism and Confidentiality
• Adaptability
• Interpersonal Skills
• Problem Solving
• Emotional Intelligence

Key Performance Indicators / Duties & Responsibilities

Recruitment

• Coordinate and carry out full-cycle recruitment for assigned positions, from job posting and candidate sourcing through screening, interviews, reference checks and offer acceptance.
• Work with hiring managers and the HR team to confirm position requirements, hiring priorities and recruitment timelines.
• Prepare and post job advertisements using approved job descriptions and recruitment platforms.
• Proactively source candidates through job boards, professional networks, employee referrals, schools and other relevant channels.
• Review applications, conduct initial screening interviews and recommend suitable candidates to hiring managers.
• Coordinate interviews and participate in interviews as required.
• Maintain timely communication with candidates and hiring managers throughout the recruitment process.
• Complete reference checks and coordinate other required pre-employment checks.
• Prepare offer letters using approved templates and obtain the necessary approvals before issuing offers.
• Maintain accurate applicant tracking records and provide regular updates on vacancies, candidate progress and recruitment activity.
• Support relationships with educational institutions and community employment organizations, and participate in career fairs as needed.

HR Administration

• Coordinate new hire paperwork, orientation schedules and onboarding arrangements with hiring managers and relevant departments.
• Maintain accurate employee files, HR system records and recruitment documentation.
• Prepare routine employment letters and other HR documents using approved templates.
• Assist with tracking probationary review dates, training completion and outstanding employee documentation.
• Respond to routine administrative inquiries and refer employee relations, policy interpretation and other complex matters to the appropriate HR team member.
• Assist with HR reports, document updates, employee communications and other administrative assignments as required.

Qualifications

• Diploma or certificate in Human Resources, Business Administration or a related field. An equivalent combination of education and relevant experience may be considered.
• Strong organizational and time-management skills, with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• High attention to detail and sound judgment when handling confidential information.
• Proficiency in Microsoft Office.

Experience

• Minimum of two years of recruitment experience, including hands-on experience managing full-cycle recruitment.
• Experience using an applicant tracking system.
• Experience coordinating interviews, conducting candidate screenings and reference checks, and preparing offer letters.
• Experience supporting onboarding, employee records and general HR administration.
• Recruitment experience within aviation, skilled trades, manufacturing or another operational environment is considered an asset.

Our recruitment commitments:

• We thank all applicants for their interest; however, only those selected for an interview will be contacted.
• Depending on qualifications, selected candidates may be offered a role at a more appropriate level.
• Avmax Group offers a competitive compensation package including an optimal benefits plan and pension plan.
• Avmax Group Inc. is dedicated to, and prides itself on being an equal opportunity employer. We celebrate and welcome the diversity of all of our employees. Avmax Group Inc. has specific policies in place to prevent discrimination in our hiring practices on the basis of the protected grounds dictated by Canadian legislation. We therefore encourage applications from all qualified individuals, including Aboriginal peoples, persons with disabilities, members of visible minorities, and women.
• Avmax will accommodate the needs of applicants with disabilities throughout all stages of selection process. If you need accommodation during the recruitment process, please advise your HR Representative. Information relating to the needs for accommodation measure will be addressed confidentially. Candidates may request a copy of Avmax's accommodation policy upon request.
• In order to be in compliance with the law, employees must be legally eligible to work in Canada.