HR Onboarding & Change Specialist

Deciem Inc; Toronto; Hybrid; CAD 70,000 - 80,000; Full time

Benefits offered by this job

Generous Vacation & Personal Days

4 weeks remote work per year

Hybrid work model

Dog-friendly office

Employee Assistance Program

Job summary

DECIEM is seeking an HR Onboarding & Change Specialist to lead tactical onboarding and employee transitions across North America, with a focus on Canadian operations. The role manages entity updates, email provisioning, data reconciliation, and regional transition logistics.

You will coordinate with IT, Payroll, Legal, and People Ops to ensure data accuracy and smooth processes, while maintaining documentation and weekly progress updates for Canada and North America.

Qualifications

• 2-4 years of corporate experience in HR, onboarding, People Ops, or administration.
• Bachelor’s Degree in HR, Business, Communications, or related field.
• Strong attention to detail and ability to manage high-volume administrative and transition workflows.

Responsibilities

• Lead tactical onboarding and entity transition of Canadian and North American team members to ELC, updating mappings and transition logs.
• Coordinate orientation logistics and regional employee communications.
• Perform data cleaning, audits, and reconciliations of regional employee records.
• Coordinate with IT, Payroll, Legal, and other teams to obtain required information and resolve blockers.
• Follow up with stakeholders to gather migration inputs and ensure timely submissions.
• Provide project coordination and administrative support, including calendars and documentation.

Skills

Google Workspace

Excel

Data confidentiality

Attention to detail

HR support

Education

Bachelor’s Degree in HR/Business/Communications

Tools

Google Workspace

Microsoft 365

Excel

Job description

We are a collective of disrupters and doers, of creatives and scientists, with a mission to reimagine the world of beauty.

Since inception, our vertically integrated structure, including our own laboratories, manufacturing, retail stores, and brand infrastructure, have enabled us to rapidly identify opportunities and deliver quality. Home to The Ordinary, NIOD, AVESTAN, and other emerging brands, our goal is to create with purpose. We were founded on the principle of doing everything that others don’t. Because normal gets you nowhere.

We are DECIEM, The Abnormal Beauty Company.

We are growing rapidly and we’re looking for someone who shares this vision and wants to grow with us!

WHAT WE’RE LOOKING FOR

The HR Onboarding & Change Specialist is an operational role focused on leading
the tactical execution of employee transitions across North America, with a primary
emphasis on Canadian operations. This role is dedicated to ensuring the smooth,
accurate movement of team members into ELC systems; managing entity record
updates, email provisioning workflows, data reconciliations, and regional transition
logistics. Sitting one level below the HR Change Manager, this position drives local
onboarding coordination, active stakeholder outreach, and North American project
support.

STRONG FIT:

2-4 years of relevant corporate experience in HR, onboarding, People Operations, or administration, with a Bachelor’s Degree in HR, Business, Communications, or a related field; equivalent practical experience will also be considered.

PAY RANGE

The anticipated base salary for this position is $70,000 to $80,000 CAD.

Exact salary depends on several factors such as experience, skills, education, and budget. Salary range may vary based on geographic location.

WHAT YOU’D BE DOING IN THIS ROLE

• Lead the tactical, end-to-end onboarding and entity transition of Canadian and North American team members to ELC, including updating entity mapping records, tracking email provisioning, and maintaining transition logs.
• Support the rollout of North American change initiatives by coordinating orientation logistics, circulating regional employee communications, and maintaining accurate and up-to-date FAQ documents.
• Perform accurate audits, verification checks, data cleaning, and spreadsheet reconciliations of regional employee records using Excel functions and tools, including VLOOKUPs and Pivot Tables.
• Proactively coordinate with internal partners, including IT, Payroll, Legal, People Ops, and other cross-functional teams, to obtain required employee information and resolve missing data or onboarding blockers.
• Independently follow up with stakeholders and team members to gather all required migration inputs, ensuring employee transition data is complete, accurate, and submitted within established timelines.
• Provide project coordination and administrative support, including managing calendar invitations for regional rollouts, maintaining meeting records, and organizing transition-related documentation.
• Maintain localized tracking sheets and prepare weekly progress updates on onboarding and entity transition completion rates across Canada and North America.
• Maintain centralized transition folders and document libraries to ensure stakeholders have access to the latest onboarding resources, guidelines, and transition materials.
• Coordinate logistics for regional onboarding welcome sessions, Q&A sessions, team briefings, and other transition-related meetings and events

SKILLS AND QUALIFICATIONS NEEDED TO GET THE JOB DONE

• Strong proficiency in Google Workspace and Microsoft 365, with solid working knowledge of Microsoft Excel, including VLOOKUPs, Pivot Tables, data cleaning, audits, and reconciliations.
• Proven ability to handle sensitive and confidential employee information with a high level of discretion, integrity, accuracy, and professionalism.
• Strong attention to detail, diligence, and organizational skills, with the ability to manage high-volume administrative and transition workflows, tracking sheets, task dependencies, schedules, and files accurately and efficiently.
• Proactive, adaptable, and solutions-oriented with a “can-do” attitude and the ability to adjust effectively as project timelines, priorities, and onboarding requirements evolve.
• 2-4 years of corporate experience, preferably in HR support, onboarding, or an administrative role, along with a Bachelor’s Degree in HR, Communications, Business, or a related field, or equivalent practical experience

WHAT YOU’LL BE GAINING BY JOINING OUR TEAM

There’s a lot of good stuff that comes along with being a DECIEM team member. Here’s a few of our favourite perks and benefits, in no particular order…

• Generous Vacation & Personal Days, plus additional time off for volunteering in your community, voting, peaceful protesting, celebrating your birthday, and more.
• 6 months of paid time off for new parents (inclusive of all genders).
• Work from anywhere 4 weeks per year.
• A hybrid work model (for applicable roles).
• Summer Fridays - get off at 1pm all summer long! (for applicable roles).
• A dog-friendly office (and lots of cute dogs to play with).
• Unlimited access to an Employee Assistance Program that includes mental health care, mindfulness programs, and more.
• Access to Development Grants & a LinkedIn Learning membership to help you keep growing and learning.
• A generous discount on DECIEM products for you, your family, and your friends.

BUILDING GROWTH TO POWER GOOD

We are a People first company that lives by our core values to…

• Play in the grey.
• Be the rabbit.

These values continue to guide us in all that we do. Along the way, we’ve been honoured to win some pretty incredible awards, including a CEW Achiever Award, Best Skincare Brand at Sunday Times Style Beauty Awards, and Most Popular Sustainable Brand by The Cosmetify Index Global. We’re still blushing!

SUSTAINABILITY AND SOCIAL IMPACT

DECIEM’s objective is to build growth and do good things while prioritizing people, animals, and the Earth.

Our Sustainability strategy is focused on fighting climate change, improved waste management, responsible packaging, responsible sourcing and product lifecycle, and water conservation.

In 2020, DECIEM established the Good Fund to support both large and grassroots charities in response to global events.

CREATING A HUMAN WORLD OF BEAUTY

DECIEM is committed to diversity, equity, and inclusion (DEI) by creating meaningful, measurable change in the lives of our team members and in the communities where we operate. Achieving equality is critical to DECIEM and our future. You can learn more about our DEI commitment in our open letter, " Belonging is the Destination, Change is the Journey ".

DECIEM is an equal opportunity employer. We prohibit discrimination based on age, colour, disability, national origin, race, religion, sex, gender, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are also committed to creating and maintaining an inclusive and accessible workplace. If you are contacted to be part of our recruitment process and require accommodation, please let us know.