HR Coordinator — US Retail Compliance, Flexible Benefits

Groupe Dynamite; Mount Royal; On-site; CAD 64,000 - 92,000; Full time

Benefits offered by this job

Performance bonuses

Retirement plan with employer matching

Flexible group insurance

Employee discount

Private sample sales

Flexible vacation policy

Job summary

Groupe Dynamite Inc. in Montréal, QC, is seeking an HR Coordinator to support the HR store operations team for the US market. You will assist with onboarding, file maintenance, and training coordination to ensure smooth employee lifecycle processes from hire to termination.

You will help with compliance, recruitment for Store Manager roles, and maintain confidential files in UKG while collaborating with the HR team and field leadership across the US.

Qualifications

• Degree in HR Management or related field.
• 2 to 4 years of experience in a Human resources coordinator position.
• Strong interpersonal and communication skills (written and spoken).
• Highly adaptable and able to multitask in a fast-paced environment.
• Strong sense of confidentiality and discretion.
• Customer service-oriented (internal).
• Detail-oriented.
• Knowledge of Microsoft Office, including Word, Excel, and PowerPoint.
• Working knowledge of Form I-9 and E-Verify requirements; experience supporting multi-state HR compliance preferred.
• Experience in the retail industry is an asset.

Responsibilities

• Support US employment eligibility and onboarding compliance, including Form I-9 completion, E-Verify processing, reverifications, and maintenance of required documentation in accordance with federal requirements and company procedures.
• Support the coordination and delivery of HR training and compliance initiatives, including state and locality specific training requirements across the US market; facilitate training sessions as needed.
• Assist in tracking federal, state, and local employment requirements, including required trainings, notices, documentation, and other HR compliance obligations.
• Assist the HR team in monitoring and maintaining employee files, ensuring that all information is accurate and confidential.
• Support recruitment for select Store Manager positions, with a focus on New Store Openings and other priority roles, in partnership with the HR team and field leadership.
• Coordinate and participate in various recruitment events when necessary.
• Create various HR documents (letters, employment confirmations, employee file documents, etc.) and archive them in employees’ electronic files (UKG).
• Process administrative documents related to hiring, status changes, leave, and terminations of employment as needed.
• Serve as the first point of contact for general questions from store employees and field managers regarding HR policies and administrative procedures, including payroll and paystatement inquiries.
• Collaborate with various internal teams to find appropriate solutions to situations as they arise.
• Support the update of internal policies, procedures, and other HR documents; review and format them as needed.
• Support the launch of various HR projects and initiatives.
• Contribute to any other administrative tasks to help the HR, Store Operations team for the USA market.
• Stay up to date on HR best practices and suggest ways to improve current processes and tools.

Skills

Interpersonal skills

Communication

Multitasking

Confidentiality

Customer service

Detail-oriented

Microsoft Office

I-9 knowledge

E-Verify knowledge

Retail industry experience

Education

Degree in HR Management

Tools

Word

Excel

PowerPoint

Job description

Groupe Dynamite Inc. in Montréal, QC, is seeking an HR Coordinator to support the HR store operations team for the US market. You will assist with onboarding, file maintenance, and training coordination to ensure smooth employee lifecycle processes from hire to termination.

You will help with compliance, recruitment for Store Manager roles, and maintain confidential files in UKG while collaborating with the HR team and field leadership across the US.