HR Coordinator - Store Operations (New Jersey Area)

Groupe Dynamite; Mount Royal; On-site; CAD 64,000 - 92,000; Full time

Benefits offered by this job

Performance bonuses

Retirement plan with employer matching

Flexible group insurance

Employee discount

Private sample sales

Flexible vacation policy

Job summary

Groupe Dynamite Inc. in Montréal, QC, is seeking an HR Coordinator to support the HR store operations team for the US market. You will assist with onboarding, file maintenance, and training coordination to ensure smooth employee lifecycle processes from hire to termination.

You will help with compliance, recruitment for Store Manager roles, and maintain confidential files in UKG while collaborating with the HR team and field leadership across the US.

Qualifications

• Degree in HR Management or related field.
• 2 to 4 years of experience in a Human resources coordinator position.
• Strong interpersonal and communication skills (written and spoken).
• Highly adaptable and able to multitask in a fast-paced environment.
• Strong sense of confidentiality and discretion.
• Customer service-oriented (internal).
• Detail-oriented.
• Knowledge of Microsoft Office, including Word, Excel, and PowerPoint.
• Working knowledge of Form I-9 and E-Verify requirements; experience supporting multi-state HR compliance preferred.
• Experience in the retail industry is an asset.

Responsibilities

• Support US employment eligibility and onboarding compliance, including Form I-9 completion, E-Verify processing, reverifications, and maintenance of required documentation in accordance with federal requirements and company procedures.
• Support the coordination and delivery of HR training and compliance initiatives, including state and locality specific training requirements across the US market; facilitate training sessions as needed.
• Assist in tracking federal, state, and local employment requirements, including required trainings, notices, documentation, and other HR compliance obligations.
• Assist the HR team in monitoring and maintaining employee files, ensuring that all information is accurate and confidential.
• Support recruitment for select Store Manager positions, with a focus on New Store Openings and other priority roles, in partnership with the HR team and field leadership.
• Coordinate and participate in various recruitment events when necessary.
• Create various HR documents (letters, employment confirmations, employee file documents, etc.) and archive them in employees’ electronic files (UKG).
• Process administrative documents related to hiring, status changes, leave, and terminations of employment as needed.
• Serve as the first point of contact for general questions from store employees and field managers regarding HR policies and administrative procedures, including payroll and paystatement inquiries.
• Collaborate with various internal teams to find appropriate solutions to situations as they arise.
• Support the update of internal policies, procedures, and other HR documents; review and format them as needed.
• Support the launch of various HR projects and initiatives.
• Contribute to any other administrative tasks to help the HR, Store Operations team for the USA market.
• Stay up to date on HR best practices and suggest ways to improve current processes and tools.

Skills

Interpersonal skills

Communication

Multitasking

Confidentiality

Customer service

Detail-oriented

Microsoft Office

I-9 knowledge

E-Verify knowledge

Retail industry experience

Education

Degree in HR Management

Tools

Word

Excel

PowerPoint

Job description

Overview

Groupe Dynamite Inc. (GDI) is a Montréal-based, public company of integrated omni-channel brands, designing and distributing accessible, trend-forward fashion for women since 1975.

Our mission of "Empowering YOU to be YOU, one outfit at a time" is brought to life through the GARAGE and DYNAMITE banners and represents the consumer-centric core of GDI's long-standing success as a leading retailer in North America.

Today, GDI operates nearly 300 stores across Canada and the United States, as well as shoppable brand experiences at Garageclothing.com and Dynamiteclothing.com.

Job Summary:

Reporting to the Human Resources Manager, USA, the HR Coordinator will provide administrativeand organizational support to the HR store operations team for the US market. This role is essentialto ensure the smooth running of processes related to the employee lifecycle, from hiring totermination, including file management and training coordination. The HR Coordinator is also apoint of contact for store employees and store managers.

Main Responsibilities:

• Support US employment eligibility and onboarding compliance, including Form I-9 completion, E-Verify processing, reverifications, and maintenance of required documentation in accordance with federal requirements and company procedures;
• Support the coordination and delivery of HR training and compliance initiatives, including state and locality specific training requirements across the US market; facilitate training sessions as needed;
• Assist in tracking federal, state, and local employment requirements, including required trainings, notices, documentation, and other HR compliance obligations;
• Assist the HR team in monitoring and maintaining employee files, ensuring that all information is accurate and confidential;
• Support recruitment for select Store Manager positions, with a focus on New Store Openings and other priority roles, in partnership with the HR team and field leadership;
• Coordinate and participate in various recruitment events when necessary;
• Create various HR documents (letters, employment confirmations, employee file documents, etc.) and archive them in employees’ electronic files (UKG);
• Process administrative documents related to hiring, status changes, leave, and terminations of employment as needed;
• Serve as the first point of contact for general questions from store employees and field managers regarding HR policies and administrative procedures, including payroll and paystatement inquiries;
• Collaborate with various internal teams to find appropriate solutions to situations as they arise;
• Support the update of internal policies, procedures, and other HR documents; review and format them as needed;
• Support the launch of various HR projects and initiatives;
• Contribute to any other administrative tasks to help the HR, Store Operations team for the USA market;
• Stay up to date on HR best practices and suggest ways to improve current processes and tools.

Qualifications:

• Degree in HR Management or a related field;
• 2 to 4 years of experience in a Human resources coordinator position;
• Strong interpersonal and communication skills (written and spoken);
• Highly adaptable and able to effectively multitask in a fast-paced environment;
• Strong sense of confidentiality and discretion;
• Customer service-oriented (internal);
• Detail-oriented;
• Knowledge of Microsoft Office, including Word, Excel, and PowerPoint;
• Working knowledge of Form I-9 and E-Verify requirements; experience supporting multi-state HR compliance preferred.
• Experience in the retail industry is an asset.

At GDI, you will be part of a growing organization that understands the importance of investing in people and offers you:

• A comprehensive compensation package that includes performance-driven bonuses;
• A group retirement savings program with employer matching;
• Flexible group insurance with personalized coverage that meets your needs;
• An employee discount at Garage and Dynamite;
• Exclusive private sample sales;
• A flexible vacation policy;
• And more!

GDI has been repeatedly voted one of Montréal’s Top Employers and one of Canada’s Top Employers for Young People.

Our promise…

No day will be like the last - we aim to better today than we were yesterday. We are committed to employment equity.

Candidates that are retained will be called for an interview.