HR Assistant – HR Shared Services (Fall 2026 Co-op)

Definity; Southwestern Ontario; Hybrid; CAD 46,000 - 50,000; Full time

Benefits offered by this job

Hybrid work model

Scholarships program

Job summary

Definity is offering a fall 2026 co-op placement for an HR Assistant in Shared Services. You’ll support HR operations across the full employee lifecycle, from onboarding to offboarding, including payroll and leaves of absence, while ensuring data integrity in the HCM system.

As part of a dynamic team, you’ll triage inquiries, execute HR transactions, and identify process improvements to enhance the employee experience.

Qualifications

• Post-secondary education in Human Resources or Business.
• Experience in HR operations and employee lifecycle activities is preferred.
• Confidentiality and strong communication are essential.

Responsibilities

• Triage and respond to HR inquiries, collaborating with subject matter experts when needed.
• Execute HR transactions in the HCM system, ensuring data integrity for onboarding processes.
• Identify opportunities to enhance processes and improve the employee experience.
• Support key initiatives and projects as required.

Skills

Highly organized

Strong communicator

Detail-oriented

Problem-solving

Customer focused

Education

Post-secondary education in Human Resources or Business

Tools

HRIS/HCM system

Job description

Job Description

OUR NEXT CO-OP PLACEMENT

Work term: Fall 2026 (August start date preferred)

Work term length: 8 months

From classroom to co-op to career, every step of your journey has an impact on your future. That’s why it makes sense to choose a co-op placement with a company that offers truly rewarding work and real-life experience. At Definity®, your contributions, creativity, and energy will be put to good use, and you’ll get to be involved with initiatives that support our strategic goals and use your skills in a supportive team environment.

If you’re looking for a company that takes care of its people — full time, part time, and co‑ops alike — and has a track record of doing big things, get ready to love it here.

The Opportunity

As an HR Assistant, HR Shared Services, you’ll be a key contributor to delivering seamless HR operational support and outstanding service to employees across Definity. You’ll be part of a dynamic team that serves as the first point of contact for HR inquiries, offering guidance and efficient resolution across the full employee lifecycle—from onboarding to offboarding, including retirement, job changes, leaves of absence, payroll, and more.

You’ll also play an important role in maintaining the accuracy and integrity of our HCM system data and processes, ensuring a smooth and consistent employee experience.

What You’ll Do

• Triage and respond as required to HR inquiries, researching and collaborating with subject matter experts when needed.
• Execute specific HR transactions in the HCM system, ensuring data integrity to support employee life cycle processes focused on new hire processes.
• Identify opportunities to enhance processes and positively impact the employee experience.
• Support key initiatives/projects as required

Who You Are

• Highly organized, self-driven, and customer focused.
• A strong communicator with excellent interpersonal skills and a commitment to confidentiality.
• Detail-oriented and adaptable to shifting priorities.
• Skilled at problem-solving and implementing practical solutions.
• Comfortable managing multiple tasks and deadlines in a fast-paced environment.

What You Bring

• Post-secondary education in Human Resources or Business.

Did you know?

• We care about our co-ops: Definity’s co-op students are considered the best pipeline of talent for our full-time, permanent positions.
• We care about students: Definity distributes $85,000 in scholarships to students across Canada each year.
• We care about our community: Definity donates more than $1 million every year to causes that drive true change in the neighbourhoods in which we live and work.

What can Definity offer you?

• Meaningful work forwarding our purpose of building a better world by helping our clients and communities adapt and thrive in their hardest times of need.
• Culture of accountability, empowerment, and collaboration.
• Opportunities to support personal and professional growth through real-life experience and unique learning opportunities.
• Opportunity to join our employee groups - focused on women's empowerment, LGBTQ+, anti-racism and cultural equity, and environmental activism
• Determined to create positive change for our environment, our people, and our communities, now and in the future. Check our ESG work !

About Us

This position is being posted to fill an existing vacancy.

The hourly compensation for the role starts at $22.50 per hour and will increase based on factors including but not limited to, skills, education, experience, and the recommended rates as set by the respective educational institution.

We also take potential into consideration.

Our inclusive work environment welcomes diversity and supports accessibility. If you require accommodation at any time during the recruitment process, please let us know by contacting [e-mail].

As part of Definity’s commitment to reconciliation, we acknowledge that our work, meetings, and travel take place on the lands now known as Canada, and recognize the enduring presence, wisdom, and stewardship of the First Nations, Métis, and Inuit peoples who have long cared for these lands.

Background checks

This role requires successful clearance of a background check (including criminal checks and leadership references).

About The Team

Definity is the parent company to some of Canada’s most long-standing and innovative insurance brands, including Economical Insurance, Sonnet Insurance, Family Insurance Solutions, and Petline Insurance. Our ambition is to be one of Canada’s leading and most innovative property and casualty insurers. We can’t do that without our people, so we embrace and encourage a culture that’s collaborative, ambitious, rewarding, and empowering.

We offer a flexible, hybrid work experience where employees work from the office and virtually depending on the type of work they are doing and who they are working with. Bring your true self and be a part of our journey. It’s better here.