HR Assistant – Contract

WorkLink Employment Society; Langford; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player offers a summer opportunity for a motivated individual in Human Resources. This 4-month contract provides valuable administrative support across various HR functions, fostering a positive and inclusive workplace. As you work alongside a mentor, your responsibilities will grow, enhancing your confidence and practical knowledge. This role includes organizing team-building events, managing employee recognition, and supporting the recruitment process. Join a friendly team dedicated to continuous learning and professional growth in a supportive environment.

Benefits

Friendly workplace culture

Team social events

Support for work-life balance

Great office location near parks

Qualifications

• Pursuing or graduated from HR Management program.
• Ability to maintain confidentiality and privacy.

Responsibilities

• Support employee engagement and recognition initiatives.
• Assist with recruitment and onboarding processes.
• Maintain accurate employee files and HR inbox.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Interpersonal Skills

Proficiency in Office 365

Education

Degree or Diploma in Human Resources Management

Tools

Office 365

Job description

WorkLink Employment Society has a summer opportunity available for a diligent individual aspiring to work in Human Resources. During this 4-month contract, you’ll provide administrative support to a variety of HR functions and contribute to a positive, inclusive workplace comprising 40 employees. Working under the guidance of a mentor, your responsibilities will increase as the term goes on and you’ll end the contract with greater confidence and practical knowledge.

This is an onsite position working 30-35 hours per week. The contract will end on September 29, 2025.

Wage: $27/hr

About The Society:

WorkLink has provided government-sponsored employment services to the residents of the Victoria Capital Region’s Westshore (Colwood, Langford, Highlands, View Royal, and Metchosin) since 1978. In 2008, our services expanded to include the communities of Sooke and surrounding areas including Jordan River and Port Renfrew. We are also pleased to provide Indigenous outreach services to the First Nations Communities of Beecher Bay, T’Souke, and Pacheedaht. Our non-profit organization is funded through both federal and provincial government initiatives. WorkLink is a registered charity in the Province of BC, which is governed by a volunteer Board of Directors chosen from leaders in the community.

Why Work With Us?

• Friendly and inclusive workplace culture
• Fun team social events
• Support for work-life balance
• Great office location walking distance to a park and the Westshore Mall

What You’ll Do:

• Support employee engagement by helping organize team-building events
• Support employee recognition initiatives by collecting ‘Employee of the Month’ nominations and creating digital certificates
• Assist with recognizing employee birthdays and work anniversaries
• Liaise with Marketing to produce content for the monthly employee newsletter
• Actively participate in the Social Committee and attend monthly meetings
• Support the recruitment process by distributing job postings, scheduling interviews, and completing reference checks
• Help coordinate onboarding and offboarding processes
• Ensure employee information is complete by tracking and uploading documents into the HRIS
• Maintain accurate employee files by performing filing and scanning duties
• Help maintain a tidy and organized HR inbox
• Assist with inventory management
• Other duties as assigned by the People and Culture Supervisor.

We Encourage You to Apply if You:

• Graduated from or are currently pursuing a degree or diploma in Human Resources Management
• Would like to learn more about non-profit organizations
• Value continuous learning and are receptive to feedback
• Are able to communicate verbally and in writing in a professional manner
• Are organized and attentive to detail
• Have proven experience building and maintaining professional work relationships
• Understand the importance of maintaining privacy and confidentiality
• Are proficient with Office 365 (Word, Outlook, Excel, PowerPoint, etc.)
• Like to have a blend of creative and repetitive tasks
• Are punctual and responsible with a high level of integrity

We appreciate all applications; however, only shortlisted candidates will be contacted.

WorkLink values the diversity of the people it hires and serves. We foster a workplace where individual differences are recognized and respected while utilizing each person’s talents and strengths. The more inclusive we are, the better our work will be!

How to apply:

Please submit your cover letter and resume as a PDF attachment through our online application portal via the link on our careers page here

This posting will remain in effect until filled.

Applicants that will require modifications during the screening process are invited to contact the Human Resources department at [e-mail] to discuss their needs.

Applications/uploaded resumes sent via email and social media platforms (e.g., LinkedIn, Facebook) will not be accepted.