HR Assistant

Dalhousie University; Halifax; Hybrid; CAD 42,000 - 54,000; Full time

Job summary

Dalhousie University is seeking an HR Assistant within the Facilities Management department. The role supports recruitment, payroll and leave management, and HR data initiatives on campus in Halifax, Nova Scotia.

It reports to the Manager of Human Resources in the Finance and Administrative Unit and handles confidential information with discretion. Responsibilities include preparing job postings, coordinating interviews, maintaining recruitment documentation, and supporting HR operations from

Qualifications

• Business/Administrative Professional program with at least 1 year HR experience or equivalent education/experience.
• Experience in recruitment, research, and clear written/oral communication.
• Proven ability to handle confidential information in a fast-paced, deadline-driven environment.
• Demonstrated commitment to diversity, inclusion and cross-cultural competence.

Responsibilities

• Support leave management and payroll processes, including data entry and employee changes via Banner reports.
• Develop HR metrics and dashboards to enable reporting and decision-making.
• Assist in data system improvements, testing, maintenance, and reporting platform integration.
• Provide recruitment support: posting jobs, coordinating interviews, and reference checks.

Skills

HR support

Recruitment

Data reporting

Communication

Diversity

Inclusion

Confidential info

Education

Business/Administrative Professional program

Tools

Banner

Job description

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Facilities Management department oversees the planning, development, maintenance, and daily operations of university facilities. Reporting directly to the Manager of Human Resources within the Finance and Administrative Unit, the Human Resources Assistant supports key HR functions across the department. The role works onsite and maintains accountability to the Director of Finance and Administration. It provides coordination in recruitment, payroll, leave management, and talent initiatives.

Key Responsibilities

• Supports leave management and payroll processes, including data entry, documentation tracking, and employee change processing through Banner reports.
• Assists in the development of HR metrics and reporting tools, including dashboards, scorecards, and data visualizations.
• Contributes to data systems improvement, including testing, maintenance, and platform integration for reporting processes.
• Provides recruitment support, including preparing job postings, coordinating interviews, and conducting reference checks.
• Maintains accurate recruitment documentation and supports the full hiring process from posting to selection.
• Performs a range of confidential administrative duties, including preparing employment letters, taking meeting minutes, and supporting HR team operations.

Note

Due to operational requirements, the successful applicant is required to work in-person on campus.

Required Qualifications

• Business/Administrative Professional program, with a minimum of one year of HR experience (or an equivalent combination of education and experience).
• Experience in recruitment, conducting research and strong accurate communication skills (written and oral).
• Demonstrated respect for diversity and inclusion including cross cultural competence and/or experience working with employees representing diverse groups.
• Demonstrated experience working with confidential information in a fast paced, deadline driven environment.

Assets

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (https://www.dal.ca/dept/leaders.html), in particular:
- Self-Awareness & Professionalism
- Integrity
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills

Additional Information

Application Consideration

Applications from university employees and external candidates are given concurrent consideration. Among short listed candidates, university employees will be given special consideration.
We thank all applicants for their interest, however, only candidates selected for an interview will be contacted.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information.If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here .

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Résumé / Curriculum Vitae (CV)

Optional Documents

• Cover Letter