HR Administrator: Payroll & Work-Study Coordination

University of Ottawa; Ottawa; On-site; CAD 62,000 - 78,000; Full time

Job summary

The University of Ottawa is seeking a detail‑oriented Payroll & HR Administrator to support payroll operations and HR processes on the Main Campus. The role reports to the Intermediate Generalist, HR, and involves contract generation, on-boarding support, and records management.

Ideal candidates have postsecondary education with at least 2 years in a similar role, strong knowledge of payroll principles, and bilingual French/English communication skills.

Qualifications

• Knowledge of administration and human resources principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience.
• Minimum 2 years of demonstrated experience in a similar role.
• Knowledge of computer systems and software including financial systems, spreadsheets, databases, Internet and e-mail.
• Experience in interpreting, explaining and applying policies and regulations.
• Experience in a human resources environment.
• Experience with and understanding of payroll principles.
• Experience in producing reports.
• Ability to produce high quality work under pressure while meeting strict deadlines.
• Strong interpersonal and communication skills.
• Strong organizational skills.
• Bilingualism – French and English (spoken and written).

Responsibilities

• Payroll: Coordinate the payroll process for various employee groups within the sector, monitor payroll workflow, track daily activities, monitor compliance with related policies and implement changes as requested in order to ensure integrity and transparency of the payroll process.
• Prepare and submit requests for remuneration and other documentation necessary to initiate required action in employee records in order to minimize the possibility of an interruption in the employee’s pay.
• Verify payroll reports for accuracy and liaise with central Payroll service to reconcile any inconsistencies.
• Identify and resolve any discrepancies related to payroll information to minimize the possibility of a negative impact on the affected employee.
• Human resources: Prepare and submit all forms and documentation necessary for the generation of contracts to ensure the continuity in the employee’s pay.
• Liaise with central Human Resources to stay abreast of any changes in general policies and procedures related to human resources and payroll administration.
• Coordinate the process for the Work Study program (from posting to cost recovery) to support operational needs of the sector.
• Provide guidance to managers to facilitate onboarding and develop tools for effective management of work-study hours.
• Information and client service: Provide information to internal clients on various human resources and payroll processes, deadlines and policies to ensure that these are well understood and properly implemented.
• Records management: Maintain an effective filing and records management system to preserve discretion of highly confidential information for personnel of the sector and to ensure that complete and accurate documentation is available for future reference or audit purposes.

Skills

Payroll knowledge

HR administration

Policy interpretation

Report production

Bilingual (French/English)

Communication skills

Organizational skills

Education

Postsecondary education

Tools

Financial systems

Spreadsheets

Databases

Email/Internet

Job description

The University of Ottawa is seeking a detail‑oriented Payroll & HR Administrator to support payroll operations and HR processes on the Main Campus. The role reports to the Intermediate Generalist, HR, and involves contract generation, on-boarding support, and records management.

Ideal candidates have postsecondary education with at least 2 years in a similar role, strong knowledge of payroll principles, and bilingual French/English communication skills.