HR Admin Assistant

COOEC; Calgary; On-site; CAD 42,000 - 56,000; Full time

Job summary

COOEC Canada Company is seeking an administrative professional to support HR, project management, and office operations in Calgary. The role involves handling invoices, expense reports, and maintaining organized records for multiple projects in a fast-paced environment.

Ideal candidates have 1–2 years of administrative experience, including invoicing and document management, with strong MS Office and Excel skills.

Qualifications

• 1-2 years of administrative experience in EPCM, engineering, construction, or energy is an asset.
• Experience with invoice processing/submission and document management is an asset.
• Strong Microsoft Office and Excel skills.
• Excellent attention to detail and organizational skills.
• Strong communication and follow-up skills.
• Ability to manage multiple priorities and deadlines in a fast-paced project environment.

Responsibilities

• Assist with preparing, submitting, and tracking invoices and related supporting documentation.
• Maintain organized electronic and physical files, records, and project documentation.
• Assist with expense reports, timesheets, attendance records, and other administrative documentation.
• Provide general administrative support to HR, project management, and office personnel.
• Assist with employee onboarding, offboarding, and maintaining employee records.
• Assist with data entry, spreadsheets, reports, and other administrative tasks as required.
• Maintain confidentiality of employee, financial, and company information.

Skills

Attention to detail

Communication

Multitasking

Time management

Tools

Microsoft Office

Excel

Job description

Bilingual proficiency in English and Mandarin is required for this position.

Key Responsibilities

• Assist with preparing, submitting, and tracking invoices and related supporting documentation.
• Maintain organized electronic and physical files, records, and project documentation.
• Assist with expense reports, timesheets, attendance records, and other administrative documentation.
• Provide general administrative support to HR, project management, and office personnel.
• Assist with employee onboarding, offboarding, and maintaining employee records.
• Assist with data entry, spreadsheets, reports, and other administrative tasks as required.
• Maintain confidentiality of employee, financial, and company information.

Qualifications

• 1-2 years of administrative experience; experience in EPCM, engineering, construction, or energy is an asset.
• Experience with invoice processing/submission and document management is an asset.
• Strong Microsoft Office and Excel skills.
• Excellent attention to detail and organizational skills.
• Strong communication and follow-up skills.
• Ability to manage multiple priorities and deadlines in a fast-paced project environment.